Site survey softwarefrom the first walk to the signed-off report.

A site survey is a structured visit to a building or site to record what is actually there, rather than what the drawings say should be. It typically covers the spaces themselves, their condition, the equipment or assets installed, measurements, and photographic evidence of anything notable. The output is a record that other people can act on — a report, a schedule of works, an asset register or a handover pack — so the value of a survey depends almost entirely on how completely and how accurately it was captured at the time.

Site survey software replaces the camera roll, notebook and spreadsheet method of running a survey. It gives each space on the floor plan its own record, holds the forms, photographs, measurements and notes against that space, and then generates the report from what was captured. Because the answer, its location and its evidence never separate, the report can be produced from the survey itself rather than rebuilt from memory afterwards.

Plan it first: add the project, bring in the floor plan and map the spaces you intend to walk, so you arrive knowing what has to be covered. On site, work space by space, completing the same form in each one and attaching photographs, measurements or spoken notes as you go. Capture the evidence in front of the thing you are describing rather than writing it up later. When the walk is finished the record is already complete, so reporting is an export rather than a writing exercise.

They are two halves of the same thing. The app is what the field team carries — it captures forms, photographs, measurements and voice notes on a phone or tablet, and works without a signal. The software is the management side in a browser, where projects are set up, floor plans and spaces are prepared, results are reviewed and reports are issued. Work captured in the app appears against the right space in the portal automatically.

It has to. Plant rooms, basements, risers and half-built floors rarely have usable coverage, and a survey that stops when the signal does is not much use. Everything is captured on the device — forms, photographs, annotations, measurements and video — and syncs to the project automatically once connectivity returns.

Yes, and that is the point of capturing it this way. Because every answer is already attached to a space, a product or a stage of work, the finished record exports directly as the report, handover pack or client PDF. Nothing is rekeyed from notes, which is where most of the time and most of the errors come from.

The same structure — spaces, forms, evidence, report — covers condition and building surveys, pre-start and dilapidation records, asset and equipment registers, commissioning and testing, safety and compliance inspections, and snagging before handover. The forms differ by job; the way the record is built does not.