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Stock condition survey template

A stock condition survey form for social landlords, one home at a time. It records access, hazards against the 21 HHSRS hazards, each element with its condition and renewal year, the kitchen and bathroom, heating, safety records and alarms, and the work needed. Every question is listed below, and you can fill the live form in on this page.

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What should a stock condition survey include?

A stock condition survey should record the home and how much of it was inspected, any hazards with their location and photos, each main element with its condition, install year, expected lifetime and replacement year, the age of the kitchen and bathroom, heating, gas and electrical safety records, smoke and carbon monoxide alarms, and recommended work by year.

Last updated 30 September 2026. Facts checked on 26 September 2026 against the RSH Safety and Quality Standard, the RSH focus report on the condition of tenants' homes, the HHSRS Operating Guidance and the HHSRS (England) (Amendment) Regulations 2026.

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Every question in the stock condition survey template

Elements, lifecycles and renewal years, kitchen and bathroom, heating and electrics, hazards and recommended work for each property. 7 sections and 74 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.

Details you only enter once

Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.

Project: the project name
Property address: the site address, from the space or the project

Survey details

The home, the visit and how much of it you could inspect.

ProjectShort answer
Fills in from the project name
Survey referenceShort answer
Property address*Short answer
Fills in from the site address, from the space or the project
Survey date*Date
Surveyor name and role*Short answer
Property typeChoose one
- House
- Bungalow
- Flat
- Maisonette
Which floor?Choose one
- Basement
- Ground floor
- Upper floor
- Top floor
Shown only when the answers above make it relevant
How tall is the block?Choose one
- Below 6 storeys
- 6 or more storeys
Shown only when the answers above make it relevant
GuidanceThe Decent Homes guidance gives flats different standard lifetimes from houses for some components, such as roofs, windows and external doors. Check the lifetime you enter for each element.
Shown only when the answers above make it relevant
Year built, or best estimateNumber
ConstructionShort answer
Access on the dayChoose one
- Full access
- Partial access
- No access
Which areas were not inspected, and why?Notes
Shown when “Access on the day” is “Partial access”
CheckElements you could not see should be recorded as not inspected, not given a condition from memory or from the last survey.
Shown when “Access on the day” is “Partial access”
Which attempt was this?Number
Shown when “Access on the day” is “No access”
Was a contact card left?Yes or No
Shown when “Access on the day” is “No access”
WarningNo access. The record of this home cannot be updated from a physical assessment today. Record the attempt and pass it back for a new appointment.
Shown when “Access on the day” is “No access”
CheckThis is the third attempt or later. Refer it to the housing officer under your landlord's access procedure.
Shown only when the answers above make it relevant
Walk Cam: Stock condition surveyWalk Cam video with voice-to-text

Hazards

Hazards come first so nothing urgent waits. Record each one against the HHSRS list of 21 hazards, with its location and a photo.

GuidanceScoring a hazard under the HHSRS should only be done by someone trained in it. If you are not, record what you found and ask for a scored assessment.
Did you find any hazards?Yes or No
Hazards found
Repeat for each hazard. Each one asks:
Shown when “Did you find any hazards?” is Yes
- Which looks most like what you can see?Choose one
  - Failing grout and sealant at a bath
  - Mould at a misted window
  - Stairs and handrail
  - Boiler and pipework
- HHSRS hazardChoose one
  - 1. Falls on the level
  - 2. Falling on stairs etc.
  - 3. Falling between levels
  - 4. Fire and explosions
  - 5. Flames, hot surfaces, etc.
  - 6. Collisions, entrapment and ergonomics
  - 7. Structural collapse and falling elements
  - 8. Electrical hazards
  - 9. Excess cold
  - 10. Radiation
  - 11. Damp and mould growth
  - 12. Lead
  - 13. Indoor air pollutants
  - 14. Excess heat
  - 15. Asbestos and MMF
  - 16. Domestic hygiene
  - 17. Water supply
  - 18. Crowding and space
  - 19. Entry by intruders
  - 20. Noise
  - 21. Lighting and obstructed views
- Room and locationShort answer
- What did you find?Notes
- Area of mould (m²)Number
  Shown only when the answers above make it relevant
- CheckDamp and mould. Report it to the repairs team today so it can be investigated. Do not wait for the survey to be processed.
  Shown only when the answers above make it relevant
- What is wrong with the stairs?Tick all that apply
  - Handrail loose or missing
  - Loose or worn covering
  - Uneven or damaged treads
  - Poor lighting
  - Gaps in the balustrade
  - Other (describe)
  Shown when “HHSRS hazard” is “2. Falling on stairs etc.”
- Photos of the hazardPhotos
- Has a trained assessor scored this hazard?Yes or No
- Hazard scoreNumber
  Shown when “Has a trained assessor scored this hazard?” is Yes
- BandWorked out by the form
  Shown when “Has a trained assessor scored this hazard?” is Yes and “Hazard score” is answered
- WarningHigh band, Category 1. A score of 1,000 or more. Tell your manager today.
  Shown only when the answers above make it relevant
- GuidanceCategory 2. A score below 1,000.
  Shown only when the answers above make it relevant
- Have you asked for a scored assessment?Yes or No
  Shown when “Has a trained assessor scored this hazard?” is No
- Reported to the repairs team?Choose one
  - Yes, on the day
  - Not yet
- Repair referenceShort answer
  Shown when “Reported to the repairs team?” is “Yes, on the day”

Elements and lifecycles

One record for each element. Use the same ratings in every home.

GuidanceUnder the Decent Homes guidance a component fails the repair test only if it is both old and in poor condition. Age alone is not a failure.
Elements surveyed
Repeat for each element. Each one asks:
- ElementChoose one
  - External walls
  - Roof structure
  - Roof covering
  - Chimney
  - Windows
  - External doors
  - Kitchen
  - Bathroom
  - Gas boiler
  - Heating distribution
  - Electrical system
  - Other (describe)
- Could you inspect it?Choose one
  - Inspected up close
  - Viewed from a distance
  - Not inspected
- Why was it not inspected?Short answer
  Shown when “Could you inspect it?” is “Not inspected”
- ConditionChoose one
  - Good
  - Fair
  - Poor
  - Failed
  Shown only when the answers above make it relevant
- Install year, or best estimateNumber
  Shown only when the answers above make it relevant
- Standard lifetime used (years)Number
  Shown only when the answers above make it relevant
- Age (years)Worked out by the form
  Shown only when the answers above make it relevant
- Standard lifetime left (years)Worked out by the form
  Shown only when the answers above make it relevant
- Your estimate of remaining life (years)Number
  Shown only when the answers above make it relevant
- Replacement yearWorked out by the form
  Shown only when the answers above make it relevant
- CheckThis element is older than the standard lifetime entered. It is old, but it only counts against the repair test if it is also in poor condition.
  Shown only when the answers above make it relevant
- WarningOld and in poor condition. If this is a key component, such as walls, roof, windows, doors, boiler or electrics, one is enough for the home to fail the repair test in the Decent Homes guidance.
  Shown only when the answers above make it relevant
- GuidancePoor condition before the end of its standard lifetime. The guidance treats this as an early failure, to be dealt with as a repair.
  Shown only when the answers above make it relevant
- What is wrong, and where?Notes
  Shown only when the answers above make it relevant
- Work neededChoose one
  - Repair
  - Major repair
  - Replace
  Shown only when the answers above make it relevant
- Photos of the elementPhotos

Kitchen and bathroom

The facilities test in the Decent Homes guidance. A home fails it if it lacks three or more of those listed.

A fitted kitchen with a wall hung gas boiler and exposed pipework
A bathroom with failing grout and sealant around the bath
Year the kitchen was fittedNumber
Kitchen age (years)Worked out by the form
Shown only when the answers above make it relevant
CheckThe kitchen is more than 20 years old, so it does not count as reasonably modern under the guidance.
Shown only when the answers above make it relevant
Does the kitchen have adequate space and layout?Yes or No
What is wrong with the space or layout?Notes
Shown when “Does the kitchen have adequate space and layout?” is No
Year the bathroom was fittedNumber
Bathroom age (years)Worked out by the form
Shown only when the answers above make it relevant
CheckThe bathroom is more than 30 years old, so it does not count as reasonably modern under the guidance.
Shown only when the answers above make it relevant
Are the bathroom and WC appropriately located?Yes or No
Is external noise a problem at this home?Yes or No
Is there adequate insulation against that noise?Yes or No
Shown when “Is external noise a problem at this home?” is Yes
Are the common areas of the block an adequate size and layout?Yes or No
Shown only when the answers above make it relevant
Listed facilities lackingWorked out by the form
WarningThree or more lacking. Under the Decent Homes guidance the home does not have reasonably modern facilities and services.
Shown only when the answers above make it relevant
GuidanceTwo or fewer lacking. Under the guidance the home still meets the facilities test.
Shown only when the answers above make it relevant

Heating, electrics and alarms

What heats the home, the safety records you were shown and the alarms you tested.

Main heatingChoose one
- Gas central heating
- Oil central heating
- Electric storage heaters
- Warm air system
- Underfloor heating
- Heat pump
- Room heaters only
- None
Can the resident control the timing and temperature?Yes or No
Shown only when the answers above make it relevant
CheckRoom heaters only, or no heating, is not efficient heating under the thermal comfort test in the Decent Homes guidance. Record it as a possible excess cold hazard in section 2.
Shown only when the answers above make it relevant
Are there gas appliances provided by the landlord?Yes or No
Date of the last gas safety checkDate
Shown when “Are there gas appliances provided by the landlord?” is Yes
GuidanceLandlords must have gas appliances and flues checked for safety at intervals of not more than 12 months.
Shown when “Are there gas appliances provided by the landlord?” is Yes
Date of the last electrical installation reportDate
GuidanceElectrical installations must be inspected and tested at intervals of no more than 5 years, or sooner if the last report says so.
Storeys with a room used as living accommodationNumber
Storeys with a smoke alarmNumber
WarningSmoke alarm missing. The regulations require a smoke alarm on each storey where there is a room used as living accommodation.
Shown only when the answers above make it relevant
Did every smoke alarm sound when tested?Yes or No
Shown only when the answers above make it relevant
Which alarm did not sound?Short answer
Shown when “Did every smoke alarm sound when tested?” is No
CheckAn alarm found not to be working must be repaired or replaced by the landlord as soon as reasonably practicable.
Shown when “Did every smoke alarm sound when tested?” is No
Is there a fixed combustion appliance, other than a gas cooker, in a room used as living accommodation?Yes or No
Is there a carbon monoxide alarm in that room?Yes or No
Shown when “Is there a fixed combustion appliance, other than a gas cooker, in a room used as living accommodation?” is Yes
WarningCarbon monoxide alarm missing. The regulations require one in any room used as living accommodation that contains a fixed combustion appliance, other than a gas cooker.
Shown when “Is there a fixed combustion appliance, other than a gas cooker, in a room used as living accommodation?” is Yes and “Is there a carbon monoxide alarm in that room?” is No

Recommended work

What needs doing and when, for the landlord to plan.

Is any urgent work needed?Yes or No
What urgent work, and who was told?Notes
Shown when “Is any urgent work needed?” is Yes
Work in the next 12 monthsNotes
Work in years 2 to 5Notes
Work in years 6 to 10Notes
Overall condition of the homeRating 1 to 5 (Poor to Good)
What are the main reasons for the low rating?Notes
Shown only when the answers above make it relevant

Sign-off

A report records what was found and when. The landlord decides what happens next.

Surveyor nameShort answer
Surveyor signatureSignature
Time completedTime

Stock condition survey template questions

Do social landlords have to carry out stock condition surveys?

The Regulator of Social Housing's Safety and Quality Standard says registered providers must have an accurate record at an individual property level of the condition of their homes, based on a physical assessment of all homes, and keep it up to date. The regulator's focus report describes a standard approach of physically inspecting about 20% of homes each year, so each home roughly every five years.

How many HHSRS hazards are there?

21. The Housing Health and Safety Rating System was revised in England on 23 June 2026, reducing the hazards from 29 to 21. The form lists all 21 in its hazard dropdown, and the older figure of 29 is now out of date.

Does the template score HHSRS hazards?

No. Scoring a hazard should only be done by someone trained in the HHSRS. If a trained assessor enters a score, the form shows the band, and a score of 1,000 or more is Category 1. If the hazard has not been scored, the form asks whether a scored assessment has been requested.

How does the form handle the Decent Homes repair test?

For each element it asks for the condition, install year and the standard lifetime you are using, then works out the age and the replacement year. Under the Decent Homes guidance a component fails the repair test only if it is both old and in poor condition, and the form flags old, old and poor, and early failure separately.

What happens if the surveyor cannot get in?

The form records the attempt number and whether a contact card was left, and passes the home back for a new appointment. From the third attempt it prompts a referral to the housing officer under the landlord's access procedure.

Can I change the form to match our lifecycle table?

Yes. It is an editable form from the SiteSurvey library, so you can change the elements, ratings and questions. In the app it works offline, takes photos against each element and hazard, and produces a PDF report or a share link.

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