IT, AV and structured cabling
IT site survey app for rooms, racks and everything in them.
Walk the floor naming each room, record what is installed and what it needs, and scan the label on every device so the serial, model and any MAC or IP printed on it land in the product record rather than a notebook. The schedule comes out of the survey itself.
£25 per user per month on The Works, Base from £13 · trial from £1, cancel any time
See a sample report ↓Start from the IT site survey checklist ↓
14
Rooms
96
Outlets
3
Cabinets
One floor of a cabling survey
What should an IT site survey include?
An IT site survey should record, room by room, the data outlets and devices needed, cable containment routes and constraints, the comms room or cabinet position and free space, power and cooling, and the identifiers of equipment already installed. The result is the schedule the installation is designed and priced from.
Last updated . Facts checked on 4 October 2026 against GOV.UK (DfE): network cabling standard and wireless network standard.
What an IT site survey records, room by room
The fields below are the ones in the SiteSurvey IT site survey template. The examples are illustrative.
| Item | Example | Why it matters |
|---|---|---|
| Room reference and location on the plan | Room 2.14, second floor east | Every count and device stays tied to a room the installer can find. |
| Outlet and device counts | 6 double data outlets, 1 display, 1 access point | The counts become the schedule and the quote. |
| Containment route and cable constraints | Tray in the ceiling void, route back to the comms room | Decides how cable reaches the room and what the install costs. |
| Cabinet or rack position and available U | 42U cabinet in the comms room, about 20U free | Shows whether new equipment fits or another cabinet is needed. |
| Power and environmental requirements | 2 spare sockets at the cabinet, no cooling | Equipment needs power and cooling where it will sit. |
| Device identifiers: MAC, IP, serial | Serial and MAC scanned from the switch label | Ties each device to its own record without retyping. |
For schools and colleges in England, the DfE network cabling standard says copper cabling should be at least Cat 6A, with an installed length of no more than 90m, and optical fibre at least 16 core multi-mode OM4. Cabling should comply with British Standards 6701, 50173 and 50174, and the installer should provide a test report for every installed cable.
The DfE wireless network standard expects wireless heat mapping as part of initial planning. SiteSurvey does not do heat mapping.
Sources: GOV.UK (DfE): network cabling standard and wireless network standard.
SiteSurvey for IT site surveys, at a glance
- What it is
- A site survey app for iOS and Android, with a web portal, used to survey network, cabling and AV work room by room.
- Who it is for
- IT, networking, structured cabling and AV installers and integrators, and the engineers who survey for them.
- What it records
- Rooms on the floor plan, outlet and device counts, containment, cabinets, power, MAC, IP and serial values from scanned labels, photos and Walk Cam video.
- Evidence
- Each entry is dated and recorded against who captured it. Capture works fully offline and syncs when back in signal.
- Price
- £25 per user per month on The Works plan, which includes the form builder, floor plans and reports. Trial from £1, cancel any time.
- What it does not do
- It does not design the network, test or certify cabling, or do Wi-Fi heat mapping or predictive design. The Wi-Fi site survey checklist records access point positions and the readings you take. The live Excel BOQ sync is in beta.
The survey is fine. The schedule is where it falls apart.
Network and AV surveys produce hundreds of small facts, and almost all of them get written once on site and typed again later into a spreadsheet. That second pass is where IP addresses get transposed, rooms get mislabelled and the schedule stops matching the building.
Identifiers typed twice
A MAC address copied by hand from a label into a notebook and then into Excel has two chances to be wrong.
Counts with no room
Outlet and device counts that are not tied to a specific room cannot be turned into a schedule anybody can install from.
No signal in the comms room
Risers, basements and plant rooms are exactly where the equipment is and exactly where coverage is not.
How does an IT site survey work, from the first walk to the schedule?
01 · Map the floor
Walk room to room naming each space; the measured plan builds underneath as you go.02 · Survey each room
Complete the same form in every space: outlet counts, containment, cabinet position, power, constraints.03 · Scan what is installed
Point the phone at any vendor label: MAC and IP addresses save to the product record automatically, and serials and barcodes go into the field you confirm with one tap.04 · Export the schedule
The captured record becomes the survey report and the room-by-room schedule, with no retyping in between.Walk Cam, point by point
An IT survey, point by point.
Walk Cam takes the engineer through each part of the site in turn, films routes and rooms, and writes down what they find.
Point 1 of 3
Containment
Cable routes checked and described, with void depth and constraints.
Point 2 of 3
Comms room
The comms room filmed, with free space, power and cooling recorded.
Point 3 of 3
Outlets
Outlets counted and checked, with faults called out.
What the report looks like
What an IT site survey report looks like.
This is a full sample report, made with the SiteSurvey report builder. Scroll through it here or download the PDF. The photographs are stills from the Walk Cam clips on this page.
- 1The survey and its limitsThe site, the date, the engineer, the areas surveyed and the areas that were not.
- 2The walk, with photosEach Walk Cam point has its stills and the engineer's spoken notes, written down as they were said.
- 3Routes, rack space and powerThe containment route and void depth, rack space used and free, power, cooling and the estimated load.
- 4Outlets, cable and actionsOutlets required by area, existing outlets checked, the cable fire class to specify, the actions and a dated sign-off.
Try the form
The form behind the report. Open it and try it.
A live SiteSurvey form, shared by link with no login. It asks only what applies, works out rack space and cable totals, and takes a separate record for each area. Answers are cleared every night.
Open the live form →See every question in the IT site survey checklist →Or see it filled in: the finished record with every answer, and the Walk Cam report with its clips, stills and spoken notes. See the finished record → Watch the Walk Cam report →
Questions that follow the answers
Say the asbestos information has not been seen and a stop notice appears. Say you will work at height and it asks what from.
More than Walk Cam
Build the form. Share it by link.
Walk Cam films the inspection. The form behind it is yours to build, and anything you capture can be sent to someone outside your team as a link, with no login or app needed.
Build your IT site survey form with AI
Describe the checks you carry out and the AI assistant builds the form: fields, required photos, readings as numbers and follow-up questions that only appear when something fails. Refine it in chat, edit it visually, or start from a template.
How the form builder works →
Share by link, no login needed
Make any form shareable and SiteSurvey gives it a unique URL, with an optional password. Customers, tenants or contractors fill it in on their phone’s browser, and their answers land in the same project. Walk Cam recordings and finished reports can be shared the same way, by link or by email.
How Walk Cam sharing works →What should an IT site survey app record?
An IT survey is a large number of small identifiers that all have to stay attached to the right room and the right device. That is the whole job.
Label capture
Print QR labels from the project, then scan any vendor label: MAC and IP save automatically, and serials and barcodes go into the field you choose.
Products in rooms
Every device sits against the space it lives in, so a schedule can be produced per room, per floor or per cabinet.
Custom data points
Record whatever your schedule needs against each product: port counts, patch references, firmware, test results.
Schedules without retyping
Because every product sits against its room with its own data points, the survey record is what the schedule is built from. A live Excel BOQ sync is in beta.
Photos and markup
Photograph a cabinet or containment route and draw on it, so the install team sees the constraint before they arrive.
Offline in the riser
Capture everything with no coverage at all and sync when you are back in range.
Start from an IT site survey template.
Every item in the room-by-room table above is already in the template. Open it, adjust it to the way your team scopes work, and assign it to the rooms you are walking. Every field is editable, in chat or visually.
Try it on your phone
Fill in the IT site survey checklist on your phone now
Scan the code with your phone camera. It opens the real form, no sign-up needed.
Open the form on this phoneWhat is an IT site survey?
An IT site survey is a structured walk of a building to record what the network needs and what is already installed. It typically covers each room, the outlet and device counts required, containment and cable routes, cabinet or rack positions, power and environmental constraints, and the identifiers of any equipment already in place. The output is the schedule or bill of quantities that the installation is priced and delivered from, which is why an error in the survey is expensive rather than merely annoying.
What is the best IT site survey app?
The best IT site survey app is the one that keeps every count and identifier attached to the right room and device, works in comms rooms with no signal, and produces the schedule without retyping. If you need network design, cable testing and certification, or a wireless heat map, those are specialist tools. SiteSurvey is strong on room-by-room capture, scanning MAC, IP and serial labels, offline working and Walk Cam video. It does not design the network or test cabling.
What should an IT site survey report include?
An IT site survey report should include the site, the date and the engineer, then for each room the outlets and devices required, the containment route and void depth, the cabinet or rack position and free space, power and cooling, constraints, and photographs. It should list the identifiers of existing equipment and end with a dated sign-off. The sample report above shows how SiteSurvey lays it out.
Can MAC addresses and IP addresses be scanned rather than typed?
Yes. Point the phone at any vendor label and MAC and IP addresses are saved to the product record automatically; serial numbers and other barcodes are confirmed into the field you choose with one tap. You can also print QR labels from the project first, so every device carries a tag that ties it back to its own record. That removes the transcription step, which is where most identifier errors come from.
Can the survey produce a bill of quantities?
The survey record is structured for it: every product sits against the room it belongs to and carries its own data points, so counts and identifiers come out per room, per floor or per cabinet without being rebuilt by hand. A live one-way Excel BOQ sync, which keeps a workbook in step as the site record changes, is currently in beta rather than generally available.
Does it work in comms rooms and risers with no signal?
Yes, and that is the case it is designed for. Everything is captured on the device, including forms, photographs, scans, measurements and video, and syncs to the project once you are back in coverage. A survey tool that needs a connection fails precisely where the equipment lives.
Is this suitable for AV as well as IT?
Yes. AV and structured cabling surveys have the same shape: rooms, devices in those rooms, identifiers on those devices, and constraints that decide what can be installed. The forms differ by the work; the record does not. AV and IT/networking are both among the industries the product is set up for at signup.
Can different engineers survey different floors consistently?
Yes, and this is the main argument for a form over a notebook. Everyone opens the same survey for the same room type, so two engineers covering two floors produce records that can be compared and combined rather than two different documents that have to be reconciled.
Who is it for?
It is for IT, networking, structured cabling and AV installers and integrators, and the engineers who survey sites before a quote or an install. It suits pre-sales surveys, room-by-room scoping of new installs, and audits of equipment already in place.
How much does it cost?
Pricing is per user, not per survey or site. The Works plan, which includes the custom form builder, floor plans and reports used for IT site surveys, is £25 per user per month. The Base plan starts at £13 per user per month. Every plan starts with a trial from £1, cancel any time.
Go deeper
Guides and tools behind this workflow.
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