Routine property inspections
Property inspection appwith the report sent before you leave.
Walk the property room by room, record the condition of each one against the same checklist, photograph anything that needs attention and flag the repair. The inspection report is ready to send to the landlord from the doorstep, not typed up at the end of the day.
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7
Rooms
3
Repairs
0
Retyped
One routine inspection
The inspection takes twenty minutes. The report takes an evening.
Routine inspections are how landlords spot damp, damage and repairs before they become disputes, and how agents show they are managing the property. But notes on a clipboard, photos on a phone and a report written up later mean the landlord hears about a leak days after you saw it, and every inspector's report looks different.
Reports that vary by inspector
Each person writes it their own way, so landlords cannot compare one visit with the last.
Repairs that wait for the write-up
A problem found on Monday reaches the landlord on Friday, because the report had to be typed first.
Photos without context
A picture of a stained ceiling means little without the room, the date and what was done about it.
From the booking to the landlord's inbox.
Walk Cam, point by point
The whole visit, room by room.
Walk Cam guides the inspector through each room in turn, films it and writes down what they say, so the landlord's report is done by the time the visit is.
Point 2 of 4
Alarms
Every smoke and carbon monoxide alarm tested, with the result said and recorded.
Point 3 of 4
Kitchen
Leaks and damage filmed where they are, with the repair and its priority.
Point 4 of 4
Bathroom
The bathroom checked for damp, damage and working extraction.
What the report looks like
The report the landlord gets the same day.
Each room comes out with its photographs, what you said on the visit and the checklist answers, so the landlord sees exactly what you saw.
- 1Stills from the videoFrames from the Walk Cam clip sit against each point, so every finding has its pictures without stopping to take them.
- 2Your words, transcribedWhat you said while filming becomes the written note, so the write-up is done before you leave.
- 3The form answersRatings, readings and choices from the form come through as a clean table, laid out the same on every inspection.
- 4Signed and datedThe sign-off shows who carried out the inspection and when. Export it as a PDF or share it as a link.
Built for the routine visits a portfolio depends on.
One checklist, used the same way at every property, so every landlord gets the same standard of report and every visit can be read against the last.
✓The same checklist every time
Every inspector uses the same form, so reports are consistent across properties, visits and staff.
✓Room by room record
Every finding sits against the room it was found in, so the report follows the layout of the home.
✓Repairs that ask for detail
Mark an item as needing attention and the form asks for a photograph, a priority and the action needed.
✓Photos with markup
Circle the damage, add a label or measure it on the image, so the landlord sees exactly what you saw.
✓Signed on site
Capture the inspector's sign-off, and the tenant's where you want it, on the phone at the end of the visit.
✓Works offline
No signal in the flat is no problem. Everything saves on the device and syncs when you are back in range.
Start from a routine inspection checklist.
Use this list as the starting point for your own property inspection form, or describe your process to the AI form builder and let it draft one. Every field is editable, in chat or visually.
✓Property, tenancy and date of visit
✓Condition and cleanliness per room
✓Signs of damp, mould or leaks
✓Smoke and carbon monoxide alarms tested
✓Issues reported by the tenant
✓Photo of every issue, required
✓Repair priority and responsibility
✓Inspector and tenant sign-off
What is a property inspection app?+
A property inspection app replaces paper checklists and loose phone photos with a mobile form that records a routine inspection room by room. The inspector records the condition of each room, tests alarms, notes anything the tenant has reported and photographs every issue, and the app turns the visit into a report the landlord can read straight away.
How often should a rental property be inspected?+
There is no single legal frequency. Many landlords and agents carry out a routine inspection every three to six months, with more frequent visits for HMOs or where there are known issues. What matters is that the inspections happen consistently and are recorded properly. In England and Wales a landlord must give the occupier at least 24 hours' written notice before entering to view the condition of the property.
How is this different from an inventory?+
An inventory records the contents and condition of a property at the start and end of a tenancy, for check-in, check-out and deposit decisions. A routine inspection happens during the tenancy, to check the property is being looked after and to catch repairs early. SiteSurvey handles both; for check-ins, check-outs and voids, see our property inventory app page.
Can the report be sent to the landlord straight away?+
Yes. The captured record becomes the report, with every finding and photograph in place, and can be exported as a PDF or shared as a link as soon as the inspection is finished.
Can I use my own inspection checklist?+
Yes. Forms are fully editable, so you can match the checklist your agency or your landlords already use. The AI form builder can draft a form from a description of your process, and you can adjust every field afterwards.
Can the tenant sign the inspection?+
Yes. Forms can include signature fields, so the inspector, and the tenant if you choose, can sign on the phone at the end of the visit, and the signatures appear in the report.
See it on your next job