Form library · Health and safety
Warehouse safety checklist
For warehouse supervisors and inspection teams. Record areas and activity, walk-through and records and follow-up. Try the form below, see every question or download a blank PDF or Word copy.
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Which risks should a warehouse inspection consider?
HSE warehousing guidance covers slips and trips, manual handling, work at height, vehicle movements and falling or moving objects. The inspection should reflect the activities and layout of the actual warehouse, including specialist storage where relevant.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against HSE warehousing and storage guidance and HSE warehousing and storage safety leaflet.
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Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
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Want to see one filled in? See a completed warehouse safety inspection report (PDF), made by SiteSurvey from a fictional site visit.
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Your team completes the warehouse safety inspection on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the warehouse safety inspection template
A warehouse walk-through covering aisles, storage, pedestrian routes, loading areas, handling, emergency access and corrective actions. 5 sections and 37 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis is a premises and operational inspection. It does not replace detailed racking inspections, forklift pre-use checks or specialist assessments.
- CheckHSE warehousing guidance covers slips and trips, manual handling, work at height, vehicle movements and falling or moving objects. The inspection should reflect the activities and layout of the actual warehouse, including specialist storage where relevant.
Areas and activity
- Walk Cam: warehouse walk-roundWalk Cam video with voice-to-text
Optional. Film a guided walk-through on the SiteSurvey app.
- Areas, shifts and operations inspected*Notes
- Warehouse supervisorShort answer
- Areas not accessed and inspection limitsNotes
- Layout and area photosPhotos
Walk-through
- Aisles, floors and pedestrian routes clear and suitable*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Loads stored securely with visible damage escalated*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Vehicle routes and loading areas controlled*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Manual handling aids and working methods reviewed*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Work at height and access equipment controlled*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Emergency exits, equipment and access unobstructed*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
Records and follow-up
- Separate racking inspection referenceShort answer
- Separate forklift and plant check referencesShort answer
- Concerns raised by warehouse staffNotes
- Immediate controls and affected areasNotes
Record what has actually been put in place, the affected area and who controls access. Keep proposed actions distinct from completed measures.
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This is a premises and operational inspection. It does not replace detailed racking inspections, forklift pre-use checks or specialist assessments.
What a useful entry looks like
Immediate controls and affected areas
Record what has actually been put in place, the affected area and who controls access. Keep proposed actions distinct from completed measures.
Aisle 4 access restricted after the inspection finding. The supervisor controls entry while the reported defect is assessed under job WH-22.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed warehouse safety inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Warehouse Safety Inspection FAQs
How should I record “Immediate controls and affected areas”?
Record what has actually been put in place, the affected area and who controls access. Keep proposed actions distinct from completed measures.
Is this a pallet racking inspection?
No. It identifies visible concerns and records a reference to the separate racking inspection. It does not grade structural racking damage.
Can I inspect only one area?
Yes. Define the scope and exclusions explicitly so the record is not mistaken for an inspection of the whole warehouse.
Does a completed form mean the warehouse is compliant?
No. Findings need competent review and action. The form documents the checks made and their limitations.
What are the limits of this template?
This is a premises and operational inspection. It does not replace detailed racking inspections, forklift pre-use checks or specialist assessments.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
Related
Related templates
Templates that go with the warehouse safety inspection form
A site traffic plan record with vehicle routes, pedestrian separation, delivery controls, reversing arrangements and a briefing record.
A loading and unloading readiness record covering vehicle position, segregation, load information, equipment, communication and controlled departure.
An HGV walkaround record covering vehicle and trailer identification, driver checks, defect reporting, restrictions and authorised rectification references.
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