Form library · Health and safety
HGV daily check sheet
For drivers and people receiving vehicle defect reports. Record vehicle and journey, cab checks and external checks. Try the form below, see every question or download a blank PDF or Word copy.
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What does DVSA say about daily checks?
DVSA guidance for Great Britain says to check the HGV before the journey and report defects in writing to the person responsible. Operators need systems to maintain roadworthiness; the driver must consider vehicle-specific equipment too.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against DVSA HGV daily walkaround checks and GOV.UK goods vehicle maintenance duties.
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Your team completes the hgv daily walkaround check on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the HGV daily walkaround check template
An HGV walkaround record covering vehicle and trailer identification, driver checks, defect reporting, restrictions and authorised rectification references. 6 sections and 48 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis is a daily driver record, not an MOT, periodic safety inspection or automatic declaration of roadworthiness. Use the full current DVSA list and vehicle instructions.
- CheckDVSA guidance for Great Britain says to check the HGV before the journey and report defects in writing to the person responsible. Operators need systems to maintain roadworthiness; the driver must consider vehicle-specific equipment too.
Vehicle and journey
- Registration, fleet ID and trailer ID*Short answer
- Driver*Short answer
- Check date/time and location*Short answer
- Odometer and unitShort answer
- Current checklist/instructions and vehicle-specific additions*Short answer
Cab checks
- View, mirrors or cameras, glass, wipers and washers checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Warning lamps and gauges checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Steering and horn checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Brakes and air build-up checked safely*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Height marker, seat belts, cab doors and steps checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
External checks
- Lights, indicators, reflectors and markings checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Leaks, fluid levels, battery and fuel systems checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Body, wings and exhaust condition checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Tyres and wheel security checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Coupling and trailer connections checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Load security and specialised equipment checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- High-voltage or alternative-fuel checks under vehicle instructionsShort answer
Defect report
- Defects found*Choose one
- No defects found within check scope
- Defects found
- Check incomplete
- Defects, restrictions and person notified*Notes
Describe the defect or incomplete check, its location and who received the report. Include the time and reference for follow-up.
Shown only when the answers above make it relevant - Rectification and authorised release referenceShort answer
- Defect photosPhotos
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This is a daily driver record, not an MOT, periodic safety inspection or automatic declaration of roadworthiness. Use the full current DVSA list and vehicle instructions.
What a useful entry looks like
Defects, restrictions and person notified
Describe the defect or incomplete check, its location and who received the report. Include the time and reference for follow-up.
Defect observed at the rear left light assembly. Report passed to the transport supervisor at the recorded time under defect reference DV-24.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed HGV daily walkaround check report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
HGV Daily Walkaround Check FAQs
How should I record “Defects, restrictions and person notified”?
Describe the defect or incomplete check, its location and who received the report. Include the time and reference for follow-up.
Does a signed check guarantee roadworthiness?
No. The driver and operator must act on defects and continuing vehicle condition.
Does the form send the defect report?
No. Follow the operator reporting process and record who was notified.
Is this a replacement for the full DVSA guidance?
No. Use it alongside the current complete guidance, vehicle instructions and equipment-specific checks.
What are the limits of this template?
This is a daily driver record, not an MOT, periodic safety inspection or automatic declaration of roadworthiness. Use the full current DVSA list and vehicle instructions.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
Related
Related templates
Templates that go with the HGV daily walkaround check form
A site traffic plan record with vehicle routes, pedestrian separation, delivery controls, reversing arrangements and a briefing record.
A loading and unloading readiness record covering vehicle position, segregation, load information, equipment, communication and controlled departure.
A warehouse walk-through covering aisles, storage, pedestrian routes, loading areas, handling, emergency access and corrective actions.
A trailer walkaround record covering identification, coupling, braking connections, wheels, lights, bodywork, loading and defect reporting.
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