Form library · Health and safety
Fire watch log template
For people recording fire-watch observations under a hot-work procedure. Record permit and coverage, watch observations and handover and closure. Try the form below, see every question or download a blank PDF or Word copy.
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How is fire watch linked to hot work?
HSE guidance identifies hot work as a construction fire risk requiring precautions and checks. Set the watch arrangements through the risk assessment and permit, including areas where heat or sparks could spread beyond the immediate work.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against HSE process fire risks and HSE fire safety in construction.
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Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
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Want to see one filled in? See a completed hot work fire watch record report (PDF), made by SiteSurvey from a fictional site visit.
Fill it in on a phone or tablet
Your team completes the hot work fire watch record on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the hot work fire watch record template
A hot-work fire watch log recording the permit, watch area, responsible watchers, timed observations, handovers, incidents and authorised close-out. 5 sections and 30 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis logs a planned hot-work watch. It is not a hot-work permit, a universal watch-duration rule or a waking-watch plan for occupied residential buildings.
- CheckHSE guidance identifies hot work as a construction fire risk requiring precautions and checks. Set the watch arrangements through the risk assessment and permit, including areas where heat or sparks could spread beyond the immediate work.
Permit and coverage
- Hot-work permit and task reference*Short answer
- Work location and adjacent or concealed areas to monitor*Short answer
- Trained watcher and communication route*Short answer
- Required watch period and basis in permit or assessment*Short answer
- Alarm, evacuation and emergency response referenceShort answer
Watch observations
- Watch entryRepeat for each watch entry. Each one asks:
- Date and time*Short answer
- Watcher*Short answer
- Areas checked and observations*Notes
- Observation outcome*Choose one
- No concern observed
- Concern or incident
- Immediate response, escalation and incident reference*NotesShown when “Observation outcome” is “Concern or incident”
Handover and closure
- Time hot work stoppedShort answer
- Change of watcher and coverage handoverNotes
Identify the area, observation period and outstanding concerns transferred to the next person. Use the duration set by the approved arrangements.
- Final check time and evidenceShort answer
- Person authorising watch close-out and permit reference*Short answer
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This logs a planned hot-work watch. It is not a hot-work permit, a universal watch-duration rule or a waking-watch plan for occupied residential buildings.
What a useful entry looks like
Change of watcher and coverage handover
Identify the area, observation period and outstanding concerns transferred to the next person. Use the duration set by the approved arrangements.
Watch handover records the monitored area, last observation and unresolved concern. The incoming watcher acknowledges the remaining period in the permit arrangements.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed hot work fire watch record report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Hot Work Fire Watch Record FAQs
How should I record “Change of watcher and coverage handover”?
Identify the area, observation period and outstanding concerns transferred to the next person. Use the duration set by the approved arrangements.
Does every job need the same watch duration?
No duration is prescribed here. Record the period required by the actual assessment, permit and applicable arrangements.
Can this replace a residential waking-watch plan?
No. It is specifically a hot-work record with a different scope.
What if the watcher changes?
Record the outgoing and incoming watcher, time and coverage handover so responsibility is clear.
What are the limits of this template?
This logs a planned hot-work watch. It is not a hot-work permit, a universal watch-duration rule or a waking-watch plan for occupied residential buildings.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
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