Form library · Facilities and maintenance
Fire hydrant inspection checklist
For people checking hydrants under agreed authority. Record hydrant and authority, visible checks and testing and impairment. Try the form below, see every question or download a blank PDF or Word copy.
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Who is responsible for private hydrants?
Hampshire and Isle of Wight Fire and Rescue explains that private hydrants are the responsibility of the site’s owners or occupiers and need testing and maintenance. Government fire guidance includes private hydrants among facilities needing appropriate maintenance. Confirm ownership and local arrangements before work.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against Hampshire and Isle of Wight Fire and Rescue hydrant guidance and Government fire safety guidance for offices and shops.
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Every question in the fire hydrant inspection template
A private fire hydrant record covering identification, access, visible condition, authorised test references, defects and impairment notifications. 5 sections and 35 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis is a private-site condition and authorised test record. It does not permit operation of a public hydrant, prescribe test limits or certify compliance with BS 9990.
- CheckHampshire and Isle of Wight Fire and Rescue explains that private hydrants are the responsibility of the site’s owners or occupiers and need testing and maintenance. Government fire guidance includes private hydrants among facilities needing appropriate maintenance. Confirm ownership and local arrangements before work.
Hydrant and authority
- Hydrant ID, type and exact location*Short answer
- Asset owner and responsible contact*Short answer
- Authority for inspection or testing*Short answer
- Fire water plan and maintenance procedure referenceShort answer
- Visit scope*Choose one
- Visual check only
- Authorised specialist testing
Visible checks
- Location and identification are clear*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Access and working area are unobstructed*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Cover and chamber condition checked within safe access limits*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Visible leakage, damage or missing components recorded*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Supporting photosPhotos
Testing and impairment
- Specialist test report and instrument references*Short answerShown when “Visit scope” is “Authorised specialist testing”
- Actual results, units and acceptance criteria*NotesShown when “Visit scope” is “Authorised specialist testing”
- Defects, service impairment and temporary arrangementsNotes
Identify the affected hydrant and the reported restriction. Record notification and restoration evidence as separate events.
- Owner and fire-safety responsible person notifiedShort answer
- Restoration evidence and responsible personNotes
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This is a private-site condition and authorised test record. It does not permit operation of a public hydrant, prescribe test limits or certify compliance with BS 9990.
What a useful entry looks like
Defects, service impairment and temporary arrangements
Identify the affected hydrant and the reported restriction. Record notification and restoration evidence as separate events.
Hydrant HY-05 access obstructed at the inspection. Responsible contact notified under reference F-18; clearance requires confirmation before closure.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed fire hydrant inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Fire Hydrant Inspection FAQs
How should I record “Defects, service impairment and temporary arrangements”?
Identify the affected hydrant and the reported restriction. Record notification and restoration evidence as separate events.
Should I operate a public hydrant?
This template provides no authority to do so. Confirm ownership and permissions before any operation.
What pressure or flow is acceptable?
Record the site’s approved criteria and specialist test report. No universal pass value is supplied.
What if the hydrant is unavailable?
Record the impairment, notify the responsible person and document the temporary arrangements and restoration evidence.
What are the limits of this template?
This is a private-site condition and authorised test record. It does not permit operation of a public hydrant, prescribe test limits or certify compliance with BS 9990.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
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