Form library · Facilities and maintenance
Sprinkler inspection checklist
For people carrying out authorised routine sprinkler observations. Record system and schedule, routine observations and tests and impairment. Try the form below, see every question or download a blank PDF or Word copy.
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How are sprinkler checks determined?
BAFSA describes routine checks and specialist maintenance for sprinkler-protected buildings. Use the system’s applicable standard, approved schedule and competent contractor advice; routine observations do not replace specialist servicing.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against BAFSA sprinkler protected buildings guidance and Government fire safety guidance for offices and shops.
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Every question in the sprinkler routine inspection template
A sprinkler routine-check record with system identity, approved schedule, visual observations, authorised test references and impairment notifications. 5 sections and 35 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckFor trained persons working within an approved routine schedule. This is not system commissioning, hydraulic design verification or permission to operate valves or disable protection.
- CheckBAFSA describes routine checks and specialist maintenance for sprinkler-protected buildings. Use the system’s applicable standard, approved schedule and competent contractor advice; routine observations do not replace specialist servicing.
System and schedule
- System, protected area and responsible person*Short answer
- Applicable standard and maintenance schedule*Short answer
- Authorised procedure and checker training reference*Short answer
- Last specialist service and open defectsShort answer
Routine observations
- Visible heads and guards checked for damage or obstruction*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Control valves observed in their documented normal state*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Alarm panel and supply status observed*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Protected areas checked for relevant storage or layout changes*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Plant-room access and visible leaks checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
Tests and impairment
- Authorised tests performed, results and report referencesNotes
- Impairment identified*Choose one
- No impairment identified within scope
- Impairment or uncertainty
- Affected areas, responsible person notified and interim measures*Notes
Identify who was notified of an impairment, when and under which site procedure. Record restoration separately.
Shown when “Impairment identified” is “Impairment or uncertainty” - Specialist restoration and verification referenceShort answer
- Observed condition evidencePhotos
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
For trained persons working within an approved routine schedule. This is not system commissioning, hydraulic design verification or permission to operate valves or disable protection.
What a useful entry looks like
Affected areas, responsible person notified and interim measures
Identify who was notified of an impairment, when and under which site procedure. Record restoration separately.
System impairment reported to the designated contact at the recorded time under procedure FS-11. Restoration evidence remains to be confirmed.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed sprinkler routine inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Sprinkler Routine Inspection FAQs
How should I record “Affected areas, responsible person notified and interim measures”?
Identify who was notified of an impairment, when and under which site procedure. Record restoration separately.
Does this prescribe weekly test steps?
No. Use the approved schedule for the particular system and record the work actually authorised.
Can a closed valve be opened without authorisation?
No. Follow the system procedure and escalation arrangements; the checklist does not grant operational authority.
What if a system is impaired?
Record affected areas, notification and interim measures, then link the restoration evidence.
What are the limits of this template?
For trained persons working within an approved routine schedule. This is not system commissioning, hydraulic design verification or permission to operate valves or disable protection.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
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