Form library · Health and safety
Site induction form
An induction record for a worker, contractor, visitor or new starter. Tick the topics as you cover them, record the cards and training seen with their expiry dates, note the protective equipment issued, check the person understood, and both sign on the device. Every question is listed below, and you can fill the live form in on this page.
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What should a site induction cover?
A site induction should cover the site rules and hours, the layout and traffic routes, welfare facilities, the fire alarm, escape routes and assembly point, first aid and accident reporting, protective equipment, permits, the risk assessments for the person's own work and known hazards such as asbestos. It should be recorded and signed by the person and by whoever gave it.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against HSE: principal contractors' duties under CDM 2015, regulation 13 of the Construction (Design and Management) Regulations 2015 and regulation 3 of the Management of Health and Safety at Work Regulations 1999.
Try the site induction form live
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed.
Want to see one filled in? See a completed site induction report (PDF), made by SiteSurvey from a fictional site visit.
Fill it in on a phone or tablet
Your team completes the site induction and training record on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the site induction template
Site induction for a worker, contractor or new starter: topics covered, competence cards and training with expiry dates, PPE issued, questions and signatures. 4 sections and 31 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site: the site, when the form is opened for a space or a product
- Site address: the site address, from the space or the project
Who is being inducted
One record for each person.
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site*Short answerFills in from the site, when the form is opened for a space or a product
- Site addressShort answerFills in from the site address, from the space or the project
- Date*Date
- Induction given byShort answer
- Name of the person*Short answer
- EmployerShort answer
- Trade or roleShort answer
- Type of induction*Choose one
- Site induction for a worker
- Short induction for a visitor or delivery
- Company induction for a new starter
- GuidanceOn construction sites, HSE says the principal contractor must ensure all workers have site-specific inductions, and any further information and training they need.
- Emergency contact name and phoneShort answer
- Would they need help to leave the site in an emergency, or is there a health condition the first aiders should know about?Yes or No
- What should we know?Short answer
Only what the person chooses to share.
Shown when “Would they need help to leave the site in an emergency, or is there a health condition the first aiders should know about?” is Yes - Is the person under 18?Yes or No
- CheckBefore a young person starts work, the employer's risk assessment must take account of the particular risks to people under 18. Management of Health and Safety at Work Regulations 1999, regulations 3 and 19.Shown when “Is the person under 18?” is Yes
What was covered
Tick each topic as you cover it.
- Topics coveredTick all that apply
- Site rules and working hours
- Site layout, access and traffic routes
- Welfare facilities
- Fire alarm, escape routes and assembly point
- First aid and how to report an accident or near miss
- Protective equipment needed
- Permits to work
- Risk assessments and method statements for their work
- Asbestos and other known hazards on this site
- Work at height
- Plant and vehicles
- Manual handling
- Hazardous substances
- Waste and the environment
- Signing in and security
- Drugs and alcohol
- Stopping work if something is unsafe
- Other (describe)
- Have they read the risk assessment and method statement for their own work?Yes or No
- Which risk assessment and method statement did they read (reference and revision)?Short answerShown when “Have they read the risk assessment and method statement for their own work?” is Yes
- Who is their supervisor on site?Short answer
- Protective equipment issued todayTick all that apply
- Hard hat
- Hi-vis
- Safety boots
- Gloves
- Eye protection
- Hearing protection
- Mask or respirator
- Nothing issued
- Was the induction given in a language they understand well?Yes or No
- WarningArrange a translation or an interpreter before they start work. An induction that is not understood has not been given.Shown when “Was the induction given in a language they understand well?” is No
Cards and training
One entry for each card, ticket or certificate you have seen.
- Did you check any cards or certificates?Yes or No
- Cards and trainingRepeat for each training. Each one asks:Shown when “Did you check any cards or certificates?” is Yes
- Card, ticket or course*Short answer
For example CSCS, IPAF, PASMA, first aid, asbestos awareness.
- NumberShort answer
- Expiry dateDate
- Days until it expiresWorked out by the formShown only when the answers above make it relevant
- WarningExpired. They should not do work that needs this card until it is renewed.Shown only when the answers above make it relevant
- Photo of the cardPhotos
Check and signatures
A few questions to check it has gone in.
- Where is the assembly point?Short answer
- Who do you go to for first aid?Short answer
- Are you satisfied they understood the induction?Yes or No
- Badge, sticker or pass numberShort answer
- GuidanceI have had the induction above. I understand the site rules and will follow them, and I will stop and ask if I am not sure something is safe.
- Signature of the personSignature
- Signature of the person giving the inductionSignature
See it filled in
A completed site induction report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Site induction FAQs
Is a site induction a legal requirement?
On construction sites, HSE says the principal contractor must ensure all workers have site-specific inductions, and any further information and training they need. Regulation 13 of the Construction (Design and Management) Regulations 2015 requires the principal contractor to ensure a suitable site induction is provided. The form keeps a signed record for each person.
What if the person is under 18?
The form asks, and a yes shows a reminder. Under the Management of Health and Safety at Work Regulations 1999, an employer must not employ a young person until its risk assessment has taken particular account of their inexperience, lack of awareness of risks and immaturity.
Does it work as a new starter checklist?
Yes. Choose company induction for a new starter. The topic list covers rules, welfare, fire, first aid, protective equipment, manual handling, hazardous substances and reporting, and you can add your own topics. The form can be edited for office or warehouse inductions.
How does it record training and competence cards?
One entry for each card, ticket or certificate seen, such as CSCS, IPAF, PASMA or first aid, with its number, expiry date and a photo. The form works out the days until each expires and flags one that has already expired.
What if the person does not speak English well?
The form asks whether the induction was given in a language they understand well. If not, it says to arrange a translation or an interpreter before they start work.
How do you check the induction was understood?
The form asks the person where the assembly point is and who to go to for first aid, and asks the person giving the induction whether they are satisfied it was understood. Both then sign. In the SiteSurvey app it works offline and syncs when the device is back online, and the record goes out as a PDF or a share link.
Related
Related templates
Templates that go with the site induction form
Record a toolbox talk: topic, key points, attendees with signatures.
Sign-in record for a visitor, contractor or delivery: who they are and who they are seeing, a short safety briefing, contractor checks, and sign-out.
Construction site safety walk: perimeter, work at height, welfare, housekeeping, plant, hazards and actions.
Site diary for one day: weather, labour and plant, work done by area, deliveries, delays, instructions, safety and the plan for tomorrow, with photos.
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