Form library · Housing and property

Schedule of condition template

A photographic schedule of condition, recorded room by room before building works, at the start of a lease or for a party wall award. It records the ceiling, walls, floor, doors, windows and fittings in each room, any existing damage measured in millimetres, the outside if included, and a counter-signature. Every question is listed below, and you can fill the live form in on this page.

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What should a schedule of condition include?

A schedule of condition should record the property, why it is being made, the date and weather, anything that could not be inspected, and for each room the condition of the ceiling, walls, floor, doors, windows and fittings with photos. Existing damage should be described with its position and size in millimetres, and the other party can counter-sign.

Last updated 30 September 2026. Facts checked on 30 September 2026.

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Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.

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This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed.

Fill it in on a phone or tablet

Your team completes the schedule of condition on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.

Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.

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The Schedule of Condition form in the SiteSurvey app on a tablet

The Schedule of Condition form in the SiteSurvey app on a phone

Every question in the schedule of condition template

Photographic record of condition before works or at the start of a lease, room by room. 4 sections and 45 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.

Details you only enter once

Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.

Project: the project name
Property address: the site address, from the space or the project

Details

The property, why the schedule is being made and what limited the inspection.

ProjectShort answer
Fills in from the project name
Report referenceShort answer
Property address*Short answer
Fills in from the site address, from the space or the project
Why is the schedule being made?*Choose one
- Before building works
- Start of a lease
- Party wall award
- Other (describe)
What work is planned, and where?Notes
Shown only when the answers above make it relevant
Other partyShort answer
Shown only when the answers above make it relevant
GuidanceParty wall schedules. Record what you can see, not what caused it. The schedule is usually shared with the other surveyor, so describe each crack or defect so that someone else could find it again.
Shown when “Why is the schedule being made?” is “Party wall award”
Date of inspection*Date
WeatherChoose one
- Dry
- Rain during the inspection
- Rain earlier in the day
- Frost or snow
Anything that could not be inspected, and whyNotes

Rooms

One entry for each room. Work round the room in the same order every time.

GuidancePhotos that stand up later. Take an overview of each wall from the opposite side of the room, then close-ups of anything damaged with a tape in the shot. Give crack widths and lengths in mm.
Rooms
Repeat for each room. Each one asks:
- Floor and roomShort answer
- CeilingChoose one
  - Good
  - Fair
  - Poor
  - Not inspected
- Ceiling: notesShort answer
  Shown only when the answers above make it relevant
- Photos of the ceilingPhotos
  Shown only when the answers above make it relevant
- WallsChoose one
  - Good
  - Fair
  - Poor
  - Not inspected
- Walls: notesShort answer
  Shown only when the answers above make it relevant
- Photos of the wallsPhotos
  Shown only when the answers above make it relevant
- FloorChoose one
  - Good
  - Fair
  - Poor
  - Not inspected
- Floor: notesShort answer
  Shown only when the answers above make it relevant
- Photos of the floorPhotos
  Shown only when the answers above make it relevant
- DoorsChoose one
  - Good
  - Fair
  - Poor
  - Not inspected
- Doors: notesShort answer
  Shown only when the answers above make it relevant
- Photos of the doorsPhotos
  Shown only when the answers above make it relevant
- WindowsChoose one
  - Good
  - Fair
  - Poor
  - Not inspected
- Windows: notesShort answer
  Shown only when the answers above make it relevant
- Photos of the windowsPhotos
  Shown only when the answers above make it relevant
- FittingsChoose one
  - Good
  - Fair
  - Poor
  - Not inspected
- Fittings: notesShort answer
  Shown only when the answers above make it relevant
- Photos of the fittingsPhotos
  Shown only when the answers above make it relevant
- Is there existing damage in this room?Yes or No
- Describe the damage: what, where, and its size in mmNotes
  Shown when “Is there existing damage in this room?” is Yes
- Close-up photos of the damagePhotos
  Shown when “Is there existing damage in this room?” is Yes

Outside

Only if the outside is part of the schedule.

Is the outside included in this schedule?Yes or No
Outside areas
Repeat for each area. Each one asks:
Shown when “Is the outside included in this schedule?” is Yes
- AreaChoose one
  - Front elevation
  - Rear elevation
  - Side elevation
  - Roof
  - Chimney
  - Rainwater goods
  - Boundary walls and fences
  - Paths and drive
  - Outbuildings
  - Other (describe)
- ConditionChoose one
  - Good
  - Fair
  - Poor
  - Not inspected
- NotesNotes
- Photos of the areaPhotos
- Is there existing damage here?Yes or No
- Describe the damage: what, where, and its size in mmNotes
  Shown when “Is there existing damage in this room?” is Yes
- Close-up photos of the damagePhotos
  Shown when “Is there existing damage in this room?” is Yes

Sign-off

The surveyor signs. The other party can counter-sign to agree the record.

Surveyor nameShort answer
DateDate
Surveyor signatureSignature
Is the other party counter-signing?Yes or No
Name and role of the person counter-signingShort answer
Shown when “Is the other party counter-signing?” is Yes
Counter-signatureSignature
Shown when “Is the other party counter-signing?” is Yes

Schedule of condition template questions

When is a schedule of condition used?

The form covers three reasons: before building works, at the start of a lease, and for a party wall award. For building works and party wall awards it asks what work is planned and where, and for a lease or award it records the other party.

How should photos be taken for a schedule of condition?

Take an overview of each wall from the opposite side of the room, then close-ups of anything damaged with a tape or crack gauge in the shot. Give crack widths and lengths in millimetres, and work round each room in the same order every time.

What should a party wall schedule record?

Record what you can see, not what caused it. The schedule is usually shared with the other surveyor, so describe each crack or defect so that someone else could find it again.

What if part of the property cannot be inspected?

The form asks what could not be inspected and why, such as furniture against walls, fitted carpets not lifted or a loft not entered. Each room element can also be marked as not inspected rather than given a condition.

Does the other party have to sign it?

The surveyor signs, and the form asks whether the other party is counter-signing to agree the record. If they are, it records their name, role and signature on the device.

Can I use it on site without signal?

In the SiteSurvey app, yes. The form works offline, photos stay with the room and element they belong to, and the schedule becomes a PDF report or a share link. It is an editable form from the library, so you can add rooms, elements or questions.

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