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Fire evacuation plan template
A fire emergency plan for a building, and a record of each fire drill, on one form. The plan covers what to do on finding a fire and on hearing the alarm, escape routes, the assembly point, wardens and people who need help. The drill record covers the time to clear the building, who was not accounted for, problems seen and actions. Every question is listed below, and you can fill the live form in on this page.
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What should a fire evacuation plan include?
GOV.UK says your plan must show how you have a clear passageway to all escape routes, clearly marked escape routes that are as short and direct as possible, enough exits and routes for all people to escape, emergency doors that open easily, emergency lighting where needed, training for all employees to know and use the escape routes, and a safe meeting point for staff.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against GOV.UK fire safety in the workplace: fire safety and evacuation plans, GOV.UK fire safety in the workplace: equipment, drills and training and article 15 of the Regulatory Reform (Fire Safety) Order 2005.
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Want to see one filled in? See a completed fire evacuation plan report (PDF), made by SiteSurvey from a fictional site visit.
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Your team completes the fire evacuation plan and drill record on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
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Every question in the fire evacuation plan template
Fire emergency plan for a building and a record of each drill: raising the alarm, escape routes, wardens, people who need help, evacuation time and actions. 4 sections and 46 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Customer: the project's customer
- Premises: the site, when the form is opened for a space or a product
- Address: the site address, from the space or the project
Premises
The building and who is responsible.
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - CustomerShort answerFills in from the project's customer
- Premises*Short answerFills in from the site, when the form is opened for a space or a product
- AddressShort answerFills in from the site address, from the space or the project
- Date*Date
- Prepared byShort answer
- Responsible personShort answer
- Most people in the building at one timeNumber
- What are you recording?*Choose one
- The evacuation plan
- A fire drill
- Both
The evacuation plan
What everyone does from the moment a fire is found.
- GuidanceGOV.UK says your plan must show how you have: a clear passageway to all escape routes, clearly marked escape routes that are as short and direct as possible, enough exits and routes for all people to escape, emergency doors that open easily, emergency lighting where needed, training for all employees to know and use the escape routes, and a safe meeting point for staff.
- Checked as part of this planTick all that apply
- Routes clear and unobstructed
- Escape routes signed
- Final exit doors open easily
- Emergency lighting in place
- All staff trained on the plan
- What should someone do if they discover a fire?Notes
- What should people do when they hear the alarm?Notes
- Who calls the fire and rescue service?Short answer
- Escape routes and exitsNotes
- Assembly point*Short answer
- Evacuation strategyChoose one
- Everyone leaves at once
- Phased or staged
- Stay put (flats)
- Progressive horizontal (care)
- Fire wardensRepeat for each warden. Each one asks:
- Name*Short answer
- Area they sweepShort answer
- Date of fire warden trainingDate
- Does anyone need help to leave the building?Yes or No
- What are the arrangements?NotesShown when “Does anyone need help to leave the building?” is Yes
- GuidanceGOV.UK says you should make special arrangements for people with mobility needs, for example making sure there are people to help wheelchair users get downstairs if there is a fire.Shown when “Does anyone need help to leave the building?” is Yes
- CheckWrite a personal emergency evacuation plan with each person who needs help.Shown when “Does anyone need help to leave the building?” is Yes
- How are visitors and contractors accounted for?Short answer
- Plant, gas or processes to shut down, and by whomShort answer
- Who meets the fire and rescue service, and what do they hand over?Short answer
- Floor plans showing routes, exits and the assembly pointPhotos
Fire drill
What happened, how long it took and what to fix.
- Date of the drill*Date
- TimeTime
- Was it announced beforehand?Choose one
- Yes
- No
- Only to managers
- Date of the previous drillDate
- Days since the previous drillWorked out by the formShown when “Date of the previous drill” is answered and “Date of the drill” is answered
- GuidanceGOV.UK guidance says you should carry out at least one fire drill per year and record the results, and keep them as part of your fire safety and evacuation plan.
- Number of people evacuatedNumber
- Time to clear the building (minutes)Number
- Was everyone accounted for at the assembly point?Yes or No
- Who was not, and why?NotesShown when “Was everyone accounted for at the assembly point?” is No
- CheckIn a real evacuation, the names of anyone unaccounted for would need to be passed to the fire and rescue service on arrival.Shown when “Was everyone accounted for at the assembly point?” is No
- Problems seenTick all that apply
- Alarm not heard in some areas
- Exit or route blocked
- Fire doors wedged open
- People stopped to collect belongings
- People used lifts
- Wardens missing or unsure
- Slow to start moving
- Confusion at the assembly point
- Visitors or contractors not accounted for
- None
- Other (describe)
- ObservationsNotes
- Are there actions to complete?Yes or No
- ActionsRepeat for each action. Each one asks:Shown when “Are there actions to complete?” is Yes
- Action*Short answer
- WhoShort answer
- By whenDate
- Date completedDate
- PhotosPhotos
Review and sign-off
Keep the plan and the drill results together.
- Next drill dueDate
- Plan review dateDate
- NameShort answer
- SignatureSignature
See it filled in
A completed fire evacuation plan report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Fire evacuation plan FAQs
How often should a fire drill be held?
GOV.UK guidance says you should carry out at least one fire drill per year and record the results, and keep them as part of your fire safety and evacuation plan. The form records the date of the previous drill and works out the days since.
What does the fire drill record include?
The date and time, whether it was announced, the number of people evacuated, the time to clear the building, whether everyone was accounted for, problems seen such as a blocked exit, wedged fire doors or people stopping for belongings, observations, and actions with an owner and a date.
What about people who need help to get out?
GOV.UK says you should make special arrangements for people with mobility needs, for example making sure there are people to help wheelchair users get downstairs if there is a fire. The form records the arrangements and prompts a personal emergency evacuation plan for each person, which is a separate form in the library.
Can I record just the plan, or just a drill?
Yes. Choose the evacuation plan, a fire drill or both, and the form shows only the pages you need. Use a new record for each drill so the results build up over time.
Who is named in the plan?
The responsible person, who calls the fire and rescue service, each fire warden with the area they sweep and the date of their training, who meets the fire and rescue service, and who shuts down plant or gas. Floor plans showing routes, exits and the assembly point can be attached as photos.
Is a fire evacuation plan a legal requirement?
In England and Wales, under article 15 of the Regulatory Reform (Fire Safety) Order 2005, the responsible person must set up appropriate procedures, including safety drills, for serious and imminent danger, and nominate enough competent people to carry out the evacuation. The plan, the wardens and the drill record on this form cover those points.
Related
Related templates
Templates that go with the fire evacuation plan form
Fire risk assessment following the five steps in GOV.UK guidance: hazards, people at risk, fire precautions, emergency plan and training, findings with actions and review.
A PEEP for one person who would need help to leave a building in a fire: how they are warned, their route, refuges, equipment, helpers, practice and review.
Routine fire safety checks: extinguishers, emergency lighting tests, the weekly alarm test, escape routes, signs and fire drills, with actions.
Door by door checks (gaps, seals, closers, signage, glazing), 12 month flat entrance door record and remedial work list.
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