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Emergency action plan template
An emergency action plan is the written plan for what everyone in a workplace does when a fire or other emergency happens: how it is reported, how the alarm is raised, which exit each area uses, where people assemble, who shuts down critical equipment, how everyone is counted, and who to ask about the plan. This template is for one building: an office, warehouse, factory, retail store, clinic or school. Each floor or area becomes a space with its exits, assigned route and photos, and each assembly point gets a GPS position. It also covers people who need help to evacuate, the emergencies that could happen at your site (fire, medical, tornado, active threat, chemical release, utility failure, bomb threat, flood) and a drill log. For a construction site, use the construction emergency action plan; for a fire plan in a building in Great Britain, use the fire evacuation plan template.
For EHS managers, facility and operations managers, office managers and HR teams who need a written emergency action plan for their building, and want it written for that building rather than copied from a generic sample.
Written around OSHA's 29 CFR 1910.38 and 1910.165 for US workplaces. In Great Britain the form also covers the Management of Health and Safety at Work Regulations 1999, regulation 8 (procedures for serious and imminent danger) and regulation 9 (contacts with external services); for fire, add the fire evacuation plan.
- The six minimum elements of 29 CFR 1910.38, each with its own section
- Each floor or area as a space with its exits, assigned route, alternate route and route checks
- Assembly points and shelter areas with GPS and photos
- People who need help to evacuate recorded by reference, with any help not yet arranged counted
- Drill log with time to account for everyone against your own target, and the change you made
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What is an emergency action plan?
A workplace emergency action plan works when it matches the building as it is used today: an exit route for each area that is actually kept clear, an alarm people can hear or see in the noisiest corner and the restrooms, a roll call that includes visitors and agency staff, and a named person for each critical shutdown. Revise it when the layout, shifts or tenants change, and prove it with a drill.
Last updated . Facts checked by the SiteSurvey team on 27 October 2026 against 29 CFR 1910.38, Emergency action plans (eCFR), 29 CFR 1910.165, Employee alarm systems (eCFR), Management of Health and Safety at Work Regulations 1999, regulation 8, procedures for serious and imminent danger and Management of Health and Safety at Work Regulations 1999, regulation 9, contacts with external services.
How to write a workplace emergency action plan
Walk the building with the floor plan, write the plan for the people and hazards that are really there, then test it with a drill.
Workplace and reporting
Enter the building, the employer, how many people are in it and the location to give the dispatcher. Write how anyone reports a fire or other emergency and where the numbers are posted.
Alarm and contacts
Record how the alarm is raised, what each signal means and whether it is heard or seen in every area. Name the person to ask about the plan and list the emergency contacts.
Floors, exits and assembly points
Add each floor or area with its exits, assigned route and alternate, and check the route is clear, signed and lit. Add the assembly points with GPS and a photo.
People and critical operations
List who shuts down critical equipment before leaving, the wardens and sweepers, people who need help to evacuate, and how everyone is counted.
Emergencies and medical duties
Tick the emergencies that could happen at your site and write what to do and who leads each one. Record the first aiders, rescue duties and where the AEDs and first aid kits are.
Drills and sign-off
Log each drill with the time to account for everyone against your target and what you changed. Record the actions and sign the plan.
What makes a workplace emergency action plan work
Drill log: minutes until everyone was accounted for, your target, and the change you made
Distribution center, Memphis. Fire drill 8 Oct, first shift, 128 in the building. Everyone accounted for in 8 minutes against a 6 minute target. Docks clear in 3 minutes; pickers in aisles 15 to 20 slowed by empty pallets in the cross aisle; three agency staff missing from the roster. Change: no-storage zone marked in the cross aisle, agency names added to the roster at badge-in.
Fictional example. Record the actual evidence and approved arrangements for your job.
A common recording mistake
Copying a generic plan that lists the right headings but not this building: no exit route for each area, assembly points that sit in the truck court, and a roll call that only counts direct employees.
What happens next
Brief the plan at new-hire orientation and whenever someone's duties change, post the emergency numbers by the phones, and run a drill on each shift.
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Every question in the emergency action plan template
An emergency action plan for one workplace building (office, warehouse, factory, retail store, clinic or school): the workplace and who is in it, how a fire or other emergency is reported, the alarm and what each signal means, the plan contact and emergency contacts, each floor or area as a space with its exits, assigned route and checks, assembly points with GPS and photos, critical operations before leaving, evacuation wardens, people who need help to evacuate (by reference), accounting for everyone, the emergencies covered (fire, medical, severe weather or tornado, active threat, chemical release, utility failure, bomb threat, flood) with what to do and who leads, rescue and medical duties, plan reviews and a drill log, actions and sign-off. Written around 29 CFR 1910.38 and 1910.165, with MHSWR 1999 regulations 8 and 9 for Great Britain. 9 sections and 157 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
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- Project: the project name
- Workplace address: the site address, from the space or the project
- Owner or landlord: the project's customer
Workplace and plan
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Workplace addressShort answerFills in from the site address, from the space or the project
- Owner or landlordShort answerFills in from the project's customer
- Location (GPS)Short answer
- Plan date*Date
- Plan prepared by*Short answer
- Employer*Short answer
- Type of workplaceChoose one
- Office
- Warehouse or distribution center
- Factory or manufacturing
- Retail store
- Healthcare clinic or office
- School or college
- Laboratory
- Other
- Building*Notes
Floors, floor area, construction, shared with other tenants or not, hours of use.
- Employees covered by this plan*Number
- Most people in the building at once (staff, visitors, contractors)Number
- Shifts and hoursShort answer
For example two shifts, 6 am to 10:30 pm, weekdays.
- Plan revisionShort answer
For example Rev 2, after the October drill.
- Other employers or tenants in the building, and how plans are sharedShort answer
- GuidanceWhat this plan is for. Where an OSHA standard in 29 CFR part 1910 requires an emergency action plan, 1910.38 sets the minimum: how to report a fire or other emergency; evacuation procedures, including the type of evacuation and exit route assignments; procedures for anyone who stays to run critical operations before they leave; how everyone is accounted for; procedures for those with rescue or medical duties; and the name or job title of whoever employees can ask about the plan. The plan is in writing, kept in the workplace and available to employees; an employer with 10 or fewer employees may communicate it orally. Filling in this plan does not make anyone compliant; briefing and practising it does the work.
- CheckWith 10 or fewer employees the plan may be communicated orally (1910.38(b)), and direct voice is an acceptable way to sound the alarm provided everyone can hear it (1910.165(b)(5)). Writing it down still gives you something to brief from.Shown only when the answers above make it relevant
- GuidanceIn Great Britain, the Management of Health and Safety at Work Regulations 1999 regulation 8 asks every employer to set up procedures for serious and imminent danger, nominate enough competent people to carry out evacuation, and let people stop work and go straight to a place of safety; regulation 9 asks for the necessary contacts with external services, particularly first aid, emergency medical care and rescue. For fire in a building in Great Britain, use the fire evacuation plan form as well.
- Location to give the emergency dispatcher*Short answer
Street address, which entrance to use, and the building or unit name.
- Photo of the building and main entrancePhotos
Reporting an emergency and the alarm
- GuidanceThe plan sets out how to report a fire or other emergency (1910.38(c)(1)). Explain the preferred way to every employee, and where phones are used to report, post the emergency numbers near phones, on notice boards and in other places people will see them (1910.165(b)(4)).
- How anyone reports a fire or other emergency*Notes
Who they tell, how (pull station, phone, radio), and who calls 911.
- Emergency number to call*Short answer
- Where emergency numbers are posted*Short answer
- Photo of the posted emergency informationPhotos
- GuidanceThe employer has and maintains an employee alarm system with a distinctive signal for each purpose (1910.38(d)). The alarm is perceived above the ambient noise or light level by everyone in the affected areas; tactile devices may be used for people who would not otherwise recognise it (1910.165(b)(2)). Manual pull stations or other actuation devices are unobstructed, conspicuous and easy to reach (1910.165(e)).
- How the alarm is raised*Tick all that apply
- Building fire alarm (pull stations and sounders)
- Strobes or visual alarms
- Public address
- Air horn or bell
- Two-way radio call
- Phone, text or app alert
- Verbal, by supervisors
- Other
- Signals and what they meanRepeat for each signal. Each one asks:
- Meaning*Choose one
- Evacuate the building
- Evacuate one area or floor
- Shelter in place
- Lockdown
- All clear
- Other
- Signal*Short answer
For example continuous fire alarm sounders and strobes.
- Alarm heard or seen in every area, including noisy areas, cold rooms, restrooms and break rooms*Choose one
- Ready
- Action needed
- Not checked
- Where it is not heard or seen, and what will be doneNotesShown only when the answers above make it relevant
- Alarm system typeChoose one
- Supervised (monitored for faults)
- Not supervised
- Not known
- Alarm last testedDate
- GuidanceWhere 1910.165 applies, a non-supervised employee alarm system is tested every two months, using a different actuation device each time, and a supervised system at least annually (1910.165(d)(2) and (d)(4)). Record the test date above.Shown only when the answers above make it relevant
Plan contact and emergency contacts
- GuidanceThe plan names, by name or job title, every person employees can contact for more information about the plan or their duties under it (1910.38(c)(6)). In Great Britain, arrange the necessary contacts with external services, particularly first aid, emergency medical care and rescue (MHSWR 1999 reg 9).
- Who to ask about this plan (name or job title)*Short answer
- Phone or extensionShort answer
- Emergency contactsRepeat for each contact. Each one asks:
- Role*Choose one
- Emergency coordinator
- Deputy coordinator
- Evacuation warden lead
- Facilities or building manager
- Security
- First aid lead
- Building owner or landlord
- Gas utility emergency line
- Electric utility emergency line
- Fire department (non-emergency)
- Police (non-emergency)
- Other
- Name, job title or organization*Short answer
- Phone*Short answer
- When availableShort answer
For example first shift, 24 hours.
- Contacts listedWorked out by the form
Floors, exits and assembly points
- GuidanceThe plan sets the evacuation procedures, including the type of evacuation and exit route assignments (1910.38(c)(2)). Add each floor or area with its exits and assigned route, then the assembly points.
- Types of evacuation used*Tick all that apply
- Full building evacuation
- Partial: one floor or area
- Shelter in place (for example tornado or chemical release outside)
- Lockdown (for example active threat)
- Move away from a hazard (for example gas leak)
- Floors and areasRepeat for each area. Each one asks:
- Floor or area*Short answer
For example Floor 2 offices, Receiving dock, Cold storage, Mezzanine.
- UseChoose one
- Offices
- Warehouse or storage
- Production
- Shop floor or sales area
- Dock or yard
- Clinical area
- Classrooms
- Plant or mechanical room
- Other
- People usually in this areaNumber
- Warden or sweeper for this areaShort answer
- Exits from this area*Notes
For example Door E3 (north stair), Dock door 14, main lobby.
- Assigned exit route and assembly point*Notes
- Alternate route if the first is blockedShort answer
- Main exit location (GPS)Short answer
- Exits and the route to them clear of stock, pallets, furniture and stored itemsChoose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Exit doors open easily from the inside without a key or special knowledgeChoose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Exit signs and route signs in place and visibleChoose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Route lit, including emergency lighting where fittedChoose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Fire alarm pull stations and extinguishers on the route unobstructedChoose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- This area: checks needing actionWorked out by the form
- Not checkedWorked out by the form
- Photos of the exits and routePhotos
- AreasWorked out by the form
- Route checks needing actionWorked out by the form
- Not checkedWorked out by the form
- Assembly pointsRepeat for each assembly point. Each one asks:
- Assembly point*Short answer
For example Assembly point A, employee parking lot north.
- TypeChoose one
- Primary
- Alternate
- Shelter-in-place area (inside)
- Location (GPS)Short answer
- How to find itNotes
What it is next to, the sign on it, which areas go there.
- People it can holdNumber
- Who takes the count hereShort answer
- Signed, clear of traffic and emergency vehicle routes, a safe distance from the building*Choose one
- Ready
- Action needed
- Not checked
- What needs doingNotesShown only when the answers above make it relevant
- Photo of the assembly point and its signPhotos
- Assembly pointsWorked out by the form
- Assembly points needing actionWorked out by the form
- Walk Cam: walk an evacuation routeWalk Cam video with voice-to-text
Optional. Film a guided walk-round on the SiteSurvey app.
Critical operations, wardens and accounting for everyone
- GuidanceThe plan sets procedures for employees who remain to operate critical plant operations before they evacuate (1910.38(c)(3)).
- Does anyone stay behind to shut down or run critical operations?*Yes or No
- Critical operationsRepeat for each operation. Each one asks:Shown when “Does anyone stay behind to shut down or run critical operations?” is Yes
- Operation*Short answer
For example ammonia refrigeration plant, furnace, conveyor system, server room.
- Who does it (name or job title)*Short answer
- What they do before leaving*Notes
- When they must leave regardlessShort answer
Your rule, for example as soon as smoke reaches the room.
- GuidanceDesignate and train employees to help with a safe and orderly evacuation of others (1910.38(e)). In Great Britain, nominate enough competent people to carry out the evacuation procedures (MHSWR 1999 reg 8(1)(b)).
- Evacuation wardens and sweepers*Short answer
Names or job titles and the areas they cover, on every shift.
- When the wardens were trainedShort answer
- People who need help to evacuateRepeat for each person. Each one asks:
- Reference*Short answer
A reference or role, not a name, for example Employee A, floor 2, or Visitors using wheelchairs.
- Usual areaShort answer
- Help needed to evacuate*Notes
- Who helps (name or job title)Short answer
- Arrangement*Choose one
- Arranged and practised
- Arranged, not yet practised
- Not yet arranged
- People listedWorked out by the form
- Help not yet arrangedWorked out by the form
- GuidanceThe plan sets procedures to account for all employees after evacuation (1910.38(c)(4)).
- How people are accounted for*Choose one
- Shift roster or headcount by supervisor
- Badge or access control report
- Sign-in sheet
- App or electronic roll call
- Other
- Who takes the count and reports to the coordinator*Short answer
- How visitors, drivers and contractors are accounted forNotes
- If someone is missing*Notes
Who is told, what the fire department is told, and that nobody goes back in to search.
- Who decides it is safe to go back inNotes
For example only the fire department or the coordinator after the all clear.
Emergencies covered
- GuidanceTick each emergency that could happen at this workplace. For each one, write what people do and who leads. The steps are yours: write them for this building.
- Emergencies this plan covers*Tick all that apply
- Fire
- Medical emergency
- Severe weather or tornado (shelter in place)
- Active threat or armed intruder
- Chemical or hazardous material release
- Utility failure or gas leak (power, gas, water)
- Bomb threat or suspicious package
- Flood or water leak
- Fire: what to do*Notes
For example: Raise the alarm, leave by the assigned exit, call 911 (or the local number), meet at the assembly point.
Shown when “Emergencies this plan covers” includes “Fire” - Fire: who leads*Short answerShown when “Emergencies this plan covers” includes “Fire”
- Medical emergency: what to do*Notes
For example: Call 911, send for a first aider and the nearest AED, someone meets the ambulance at the entrance.
Shown when “Emergencies this plan covers” includes “Medical emergency” - Medical emergency: who leads*Short answerShown when “Emergencies this plan covers” includes “Medical emergency”
- Severe weather or tornado (shelter in place): what to do*Notes
For example: Say where people shelter on each floor and who tells them it is safe to leave.
Shown when “Emergencies this plan covers” includes “Severe weather or tornado (shelter in place)” - Severe weather or tornado (shelter in place): who leads*Short answerShown when “Emergencies this plan covers” includes “Severe weather or tornado (shelter in place)”
- Shelter areas on each floorShort answer
Chosen by you or your adviser, for example interior corridor, restrooms.
Shown when “Emergencies this plan covers” includes “Severe weather or tornado (shelter in place)” - Active threat or armed intruder: what to do*NotesShown when “Emergencies this plan covers” includes “Active threat or armed intruder”
- Active threat or armed intruder: who leads*Short answerShown when “Emergencies this plan covers” includes “Active threat or armed intruder”
- Chemical or hazardous material release: what to do*NotesShown when “Emergencies this plan covers” includes “Chemical or hazardous material release”
- Chemical or hazardous material release: who leads*Short answerShown when “Emergencies this plan covers” includes “Chemical or hazardous material release”
- Utility failure or gas leak (power, gas, water): what to do*NotesShown when “Emergencies this plan covers” includes “Utility failure or gas leak (power, gas, water)”
- Utility failure or gas leak (power, gas, water): who leads*Short answerShown when “Emergencies this plan covers” includes “Utility failure or gas leak (power, gas, water)”
- Bomb threat or suspicious package: what to do*NotesShown when “Emergencies this plan covers” includes “Bomb threat or suspicious package”
- Bomb threat or suspicious package: who leads*Short answerShown when “Emergencies this plan covers” includes “Bomb threat or suspicious package”
- Flood or water leak: what to do*NotesShown when “Emergencies this plan covers” includes “Flood or water leak”
- Flood or water leak: who leads*Short answerShown when “Emergencies this plan covers” includes “Flood or water leak”
- Other emergenciesRepeat for each emergency. Each one asks:
- Emergency*Short answer
- What to do*Notes
- Who leadsShort answer
- Emergencies coveredWorked out by the form
Rescue and medical duties
- GuidanceThe plan sets procedures for employees performing rescue or medical duties (1910.38(c)(5)). In Great Britain, arrange contacts with external services for first aid, emergency medical care and rescue (MHSWR 1999 reg 9).
- First aid and CPR trained people*Short answer
Names or job titles, by shift.
- Rescue or medical duties and who performs them*Notes
For example first aiders attend and use the AED; nobody enters a chemical release area; the fire department does any rescue.
- Who meets the fire department or ambulance, and where*Short answer
- Nearest hospital emergency departmentShort answer
- First aid, AED and emergency equipmentRepeat for each item. Each one asks:
- What*Choose one
- First aid kit
- AED (defibrillator)
- Eyewash or safety shower
- Spill kit
- Fire extinguisher cabinet
- Evacuation chair
- Other
- Where*Short answer
- Last checkedDate
- Condition*Choose one
- Ready
- Action needed
- Not checked
- What needs doingNotesShown only when the answers above make it relevant
- Items listedWorked out by the form
- Needing actionWorked out by the form
Training, plan reviews and drills
- GuidanceReview the plan with each employee covered by it when the plan is developed or the employee is first assigned to a job, when their responsibilities under it change, and when the plan changes (1910.38(f)). There is no drill interval in 1910.38: you set the frequency and the target, and the drill log shows when a drill was slower than your target.
- The plan is reviewed with employees*Tick all that apply
- At new-hire orientation
- When someone is assigned to a new job or area
- When someone's duties under the plan change
- When the plan changes
- At safety meetings
- After each drill
- How often drills are held (your choice)*Short answer
- Where the written plan is kept for employees to readShort answer
- Drill logRepeat for each drill. Each one asks:
- Drill date*Date
- Scenario*Choose one
- Fire, full evacuation
- Fire, one area
- Tornado, shelter in place
- Lockdown
- Medical emergency
- Chemical release
- Other
- ShiftShort answer
- People in the building*Number
- Minutes until everyone was accounted for*Number
- Target minutes (yours)*Number
- People not accounted for at the first countNumber
- ResultWorked out by the form
- What went well and what did not*Notes
- Change made as a resultShort answer
- Drill led byShort answer
- Drills loggedWorked out by the form
- Slower than targetWorked out by the form
Actions and sign-off
- Items needing actionWorked out by the form
- ResultWorked out by the form
- ActionsRepeat for each action. Each one asks:
- Action*Notes
- PriorityChoose one
- Immediately
- This week
- Before the next drill
- At the next plan review
- Who will do it*Short answer
- Due byDate
- Status*Choose one
- Open
- In progress
- Done, checked
- Photo when donePhotosShown when “Status” is “Done, checked”
- Actions still openWorked out by the form
- Decision*Choose one
- Plan issued for use
- Issued: finish the listed actions
- Not ready: review before issue
- Next check or re-inspection dateDate
- alarm_actionWorked out by the form
- Review the plan whenShort answer
For example a layout change, new tenant, new process, after a drill or a real emergency.
- Summary for the clientNotes
- Plan prepared by nameShort answer
- Plan prepared by signature*Signature
- Manager responsible for the workplace nameShort answer
- Manager responsible for the workplace signatureSignature
See it filled in
A completed emergency action plan report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Emergency action plan FAQs
Does every employer need a written emergency action plan?
Under 29 CFR 1910.38(a), an employer must have an emergency action plan whenever an OSHA standard in part 1910 requires one. The plan must be in writing, kept in the workplace and available to employees, but an employer with 10 or fewer employees may communicate it orally. Check which standards apply to your work. A written plan is easier to brief from either way, and the form gives you a PDF report and a link you can share.
What must an OSHA emergency action plan include?
1910.38(c) lists six minimum elements: procedures for reporting a fire or other emergency; evacuation procedures, including the type of evacuation and exit route assignments; procedures for employees who stay to operate critical plant operations before they evacuate; procedures to account for all employees after evacuation; procedures for employees performing rescue or medical duties; and the name or job title of everyone employees can contact about the plan. The template has a section for each.
What does OSHA say about the alarm?
1910.38(d) asks for an employee alarm system with a distinctive signal for each purpose, complying with 1910.165. That section asks for an alarm that everyone in the affected areas can perceive above the ambient noise or light level, and, where it applies, tests every two months for a non-supervised system and at least annually for a supervised one. The form records each signal, whether it is heard everywhere and the date of the last test.
Sources: 29 CFR 1910.38, Emergency action plans (eCFR) and 29 CFR 1910.165, Employee alarm systems (eCFR).
How often should we hold evacuation drills?
1910.38 does not set a drill interval. It asks the employer to review the plan with each employee when the plan is developed or the employee is first assigned to a job, when their responsibilities under the plan change, and when the plan changes. You set the drill frequency and the target time in the form, and the drill log shows when a drill was slower than your target.
Can I use this emergency action plan in the UK?
Yes. The form also covers regulation 8 of the Management of Health and Safety at Work Regulations 1999 (procedures for serious and imminent danger, enough competent people to carry out evacuation, and letting people stop work and go to a place of safety) and regulation 9 (arranging contacts with external services for first aid, emergency medical care and rescue). For fire in a building in Great Britain, use the fire evacuation plan template as well.
Sources: Management of Health and Safety at Work Regulations 1999, regulation 8, procedures for serious and imminent danger and Management of Health and Safety at Work Regulations 1999, regulation 9, contacts with external services.
Does a completed plan make us compliant?
No. The plan writes down what people will do in an emergency in your building. What matters is that everyone knows it, the alarm is heard, the routes stay clear and the drills work. The form keeps that record in one place with GPS positions and photos, and shows the actions still open.
Related
Related templates
Templates that go with the emergency action plan form
An emergency action plan for one construction site: site and access points with GPS, emergency contacts and the location to give the dispatcher, how the alarm is raised and what each signal means, evacuation routes and muster points with GPS and photos, critical operations before leaving, roll call, the emergencies covered (fire, medical, structural collapse, trench collapse, utility strike, severe weather, hazardous release) with what to do and who leads, rescue arrangements, the nearest hospital and directions, first aid and AED points, plan reviews, a drill log with time to muster and lessons, actions and sign-off. Written around 29 CFR 1926.35 and 1926.50, with the CDM 2015 regulation 30 and 31 points for Great Britain.
Fire emergency plan for a building and a record of each drill: raising the alarm, escape routes, wardens, people who need help, evacuation time and actions.
A PEEP for one person who would need help to leave a building in a fire: how they are warned, their route, refuges, equipment, helpers, practice and review.
A fire alarm test record: the weekly call point test with the call point used, sounders and reset, and the service visit with each device tested, faults, photos and the date of the last service.
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