Form library · Facilities and maintenance
Solar panel maintenance checklist
For people maintaining solar installations within an authorised scope. Record equipment and work, array and access and condition and performance. Try the form below, see every question or download a blank PDF or Word copy.
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What safety information matters for solar PV maintenance?
Government solar PV fire research identifies risks associated with PV systems, while HSE requires suitable electrical maintenance arrangements. Use competent people, system documentation and a safe method for the actual installation.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against Government research on fire incidents involving solar panels and HSE maintaining electrical equipment safety.
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Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed.
Want to see one filled in? See a completed solar panel maintenance report (PDF), made by SiteSurvey from a fictional site visit.
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Your team completes the solar panel maintenance on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the solar panel maintenance template
A solar PV maintenance record with array identification, safe access, visible module and cable condition, inverter information and specialist test references. 6 sections and 41 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
- Manufacturer, model and serial number: the product's model
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis is a maintenance evidence record, not electrical design or isolation instructions. PV circuits can remain energised in daylight; switching off an inverter is not proof that every circuit is dead.
- CheckGovernment solar PV fire research identifies risks associated with PV systems, while HSE requires suitable electrical maintenance arrangements. Use competent people, system documentation and a safe method for the actual installation.
Equipment and work
- Solar PV system asset ID and location*Short answer
- Manufacturer, model and serial number*Short answerFills in from the product's model
- Maintenance procedure and revision*Short answer
- Technician and competence reference*Short answer
- Planned work and exclusions*Notes
- Safe isolation or permit reference*Short answer
Array and access
- Array locations, module type and system capacityShort answer
- Inverter identifiers and firmware or alarm referencesShort answer
- Roof access, edge protection and access-plan reference*Short answer
- Areas inaccessible or excluded from inspectionNotes
Identify inaccessible areas and tests not performed. Keep a visual observation separate from an electrical or structural conclusion.
Condition and performance
- Visible module damage and soiling recorded*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Mounting and roof interface observations recorded from safe access*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Visible cables, connectors and labels checked within authorised scope*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Inverter alarms and monitoring data reviewed*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Generation reading, period and comparison basisShort answer
- Specialist electrical test report referencesNotes
Work and handback
- Work performed and parts usedNotes
- Post-work tests and evidenceNotes
- Equipment handback*Choose one
- Available within recorded limits
- Restricted use
- Out of service
- Restrictions, isolation and person informed*NotesShown only when the answers above make it relevant
- Condition and work evidence photosPhotos
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This is a maintenance evidence record, not electrical design or isolation instructions. PV circuits can remain energised in daylight; switching off an inverter is not proof that every circuit is dead.
What a useful entry looks like
Areas inaccessible or excluded from inspection
Identify inaccessible areas and tests not performed. Keep a visual observation separate from an electrical or structural conclusion.
North roof-edge modules were not accessed. Observations were made from the agreed position; electrical testing is recorded only where separately authorised.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed solar panel maintenance report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Solar Panel Maintenance FAQs
How should I record “Areas inaccessible or excluded from inspection”?
Identify inaccessible areas and tests not performed. Keep a visual observation separate from an electrical or structural conclusion.
Does switching off the inverter isolate the array?
Do not assume so. Follow the installation-specific safe working method and competent electrical advice.
Can I attach thermal or electrical results?
Record the report reference and supporting images, with test conditions and limitations. The template does not interpret specialist test results.
Does this replace a roof inspection?
No. Record visible concerns and refer roof integrity or structural questions for appropriate assessment.
What are the limits of this template?
This is a maintenance evidence record, not electrical design or isolation instructions. PV circuits can remain energised in daylight; switching off an inverter is not proof that every circuit is dead.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
Related
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Templates that go with the solar panel maintenance form
A premises energy walk-through with consumption evidence, occupancy, plant and controls, observed opportunities, estimates and follow-up ownership.
A thermal imaging record linking image references, camera settings, operating conditions, measured temperatures, interpretation and survey limitations.
A solar installation survey recording roof observations, shading, access, electrical interfaces, design information gaps and specialist review needs.
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