Form library · Facilities and maintenance
Leak detection report template
For people investigating a reported water leak. Record reported problem, evidence log and interpretation. Try the form below, see every question or download a blank PDF or Word copy.
Ready to use from the form library, and every question is yours to edit. Trial from £1, cancel any time.
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See it on this phoneEvery question is editable. Add this form to your account, then change the wording, add or remove questions and options, and make it fit your own jobs.
How should leak investigation limits be recorded?
HSE risk and electrical maintenance guidance support assessing hazards and safe access before investigation. Record observed evidence and uncertainty; water near electrical equipment may require competent isolation and specialist support.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against HSE managing risks and risk assessment and HSE electrical maintenance safety.
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Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed.
Want to see one filled in? See a completed water leak investigation report (PDF), made by SiteSurvey from a fictional site visit.
Fill it in on a phone or tablet
Your team completes the water leak investigation on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the water leak investigation template
A water leak investigation record linking reported symptoms, accessible observations, authorised test evidence, probable sources, uncertainty and next actions. 5 sections and 30 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis is an investigation record, not a guaranteed leak-location diagnosis, insurance liability decision, destructive survey authorisation or gas-leak procedure.
- CheckHSE risk and electrical maintenance guidance support assessing hazards and safe access before investigation. Record observed evidence and uncertainty; water near electrical equipment may require competent isolation and specialist support.
Reported problem
- Property, room and affected area*Short answer
- Reported symptoms, timing and previous events*Notes
- Authority, access and exclusions*Short answer
- Electrical, access and contamination concerns*Notes
Evidence log
- Observation or testRepeat for each observation or test. Each one asks:
- Location and date/time*Short answer
- Observation or authorised method*Short answer
- Actual result and evidence reference*Notes
- Weather, occupancy or system conditionsShort answer
- Observation photographsPhotos
- Walk Cam: this locationWalk Cam video with voice-to-text
Optional. Film a guided walk-through on the SiteSurvey app.
Interpretation
- Possible source and reasoning*Notes
- Alternative explanations and investigation limits*Notes
Separate what was observed from possible causes. State what additional evidence would confirm or rule out each explanation.
- Isolation or temporary protection referenceShort answer
- Further specialist tests or repair recommendation*Notes
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This is an investigation record, not a guaranteed leak-location diagnosis, insurance liability decision, destructive survey authorisation or gas-leak procedure.
What a useful entry looks like
Alternative explanations and investigation limits
Separate what was observed from possible causes. State what additional evidence would confirm or rule out each explanation.
Staining observed below the pipe route, but the source was not confirmed during the visit. Further access and testing are proposed for review.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed water leak investigation report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Water Leak Investigation FAQs
How should I record “Alternative explanations and investigation limits”?
Separate what was observed from possible causes. State what additional evidence would confirm or rule out each explanation.
Can a damp patch prove the leak source?
No. Record the evidence, alternative explanations and further work needed.
Does this permit opening walls or roofs?
No. Record separate authority and safe arrangements before intrusive work.
Can it determine an insurance claim?
No. It records investigation evidence without deciding coverage or liability.
What are the limits of this template?
This is an investigation record, not a guaranteed leak-location diagnosis, insurance liability decision, destructive survey authorisation or gas-leak procedure.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
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