Form library · Facilities and maintenance
Fuel tank inspection checklist
For people recording visible fuel-tank and containment conditions. Record tank and regime, visible checks and containment and response. Try the form below, see every question or download a blank PDF or Word copy.
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Are oil storage requirements the same everywhere?
GOV.UK oil-storage guidance explains requirements for business storage in England and Wales and links to other jurisdictions. Applicability depends on location, storage and use. Confirm the applicable requirements rather than assuming a single UK rule.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against GOV.UK oil storage regulations for businesses and GOV.UK pollution prevention for businesses.
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Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
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Want to see one filled in? See a completed fuel tank visual inspection report (PDF), made by SiteSurvey from a fictional site visit.
Fill it in on a phone or tablet
Your team completes the fuel tank visual inspection on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the fuel tank visual inspection template
A fuel tank visual record covering tank identity, visible condition, containment, pipework, spill indicators, local requirements and defect response. 6 sections and 38 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckFor external visual checks of above-ground oil or diesel storage. This is not an internal tank inspection, petrol/LPG assessment, integrity test or containment design certification.
- CheckGOV.UK oil-storage guidance explains requirements for business storage in England and Wales and links to other jurisdictions. Applicability depends on location, storage and use. Confirm the applicable requirements rather than assuming a single UK rule.
Tank and regime
- Tank ID, location and owner*Short answer
- Stored product and nominal capacity*Short answer
- Nation, use and applicable requirement reference*Short answer
- Tank and containment design recordsShort answer
- Access restrictions and inaccessible areasNotes
Visible checks
- Tank shell, supports and visible damage checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Bund or secondary containment visibly checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Visible pipes, valves and connections checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Fill point, labels and overfill equipment checked within scope*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Staining, leakage and nearby drainage risks checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
Containment and response
- Water, oil or debris in containment and authorised disposal actionNotes
Describe observed contents or contamination and the viewing limitation. Do not infer containment integrity from a visual observation alone.
- Spill equipment and incident-plan referenceShort answer
- Tank and findings photosPhotos
Handover
- Use decision*Choose one
- Available within recorded limits
- Restricted use
- Out of service
- Restrictions, isolation and person informed*NotesShown only when the answers above make it relevant
- Repair or follow-up job referenceShort answer
- Condition and defect evidencePhotos
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
For external visual checks of above-ground oil or diesel storage. This is not an internal tank inspection, petrol/LPG assessment, integrity test or containment design certification.
What a useful entry looks like
Water, oil or debris in containment and authorised disposal action
Describe observed contents or contamination and the viewing limitation. Do not infer containment integrity from a visual observation alone.
Liquid observed in the containment area; source not established during the visit. Photograph FT-08 and the referral are recorded for follow-up.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed fuel tank visual inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Fuel Tank Visual Inspection FAQs
How should I record “Water, oil or debris in containment and authorised disposal action”?
Describe observed contents or contamination and the viewing limitation. Do not infer containment integrity from a visual observation alone.
Does this prove a bund has sufficient capacity?
No. Reference the design or competent assessment; a visual check cannot establish capacity or integrity.
Can I drain bund water to a surface drain?
Do not assume it is clean or permitted. Follow the assessed disposal arrangements and record the action.
Can the inspector enter the tank?
No. This record excludes entry and internal inspection.
What are the limits of this template?
For external visual checks of above-ground oil or diesel storage. This is not an internal tank inspection, petrol/LPG assessment, integrity test or containment design certification.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
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