Form library · Facilities and maintenance
Spill kit checklist
For people maintaining spill-response equipment. Record kit and hazards, contents and readiness. Try the form below, see every question or download a blank PDF or Word copy.
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How do I choose what a spill kit should contain?
Environment Agency guidance for England recommends spill kits suitable for the products on site near relevant storage, loading and transfer areas. Safety data sheets help identify handling and emergency information, but HSE explains that a safety data sheet is not itself a COSHH assessment.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against Environment Agency pollution prevention for businesses and HSE COSHH safety data sheets.
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Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed.
Want to see one filled in? See a completed spill kit inspection report (PDF), made by SiteSurvey from a fictional site visit.
Fill it in on a phone or tablet
Your team completes the spill kit inspection on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the spill kit inspection template
A spill kit inspection with location, substance suitability, contents, access, restocking needs, response information and photos. 5 sections and 37 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis is a readiness check, not an instruction to enter a hazardous spill area. Follow your assessed spill response and the relevant environmental regulator arrangements for your nation.
- CheckEnvironment Agency guidance for England recommends spill kits suitable for the products on site near relevant storage, loading and transfer areas. Safety data sheets help identify handling and emergency information, but HSE explains that a safety data sheet is not itself a COSHH assessment.
Kit and hazards
- Kit ID and location*Short answer
- Products or substances the kit is intended for*Short answer
Name the substances and areas the kit is intended to serve. Check the kit specification against the site's assessed response arrangements.
- Safety data sheet and assessment referencesShort answer
- Site spill response plan referenceShort answer
- Supporting photosPhotos
Contents
- Kit itemRepeat for each kit item. Each one asks:
- Item and suitability*Short answer
- Quantity required by the site plan*Number
- Usable quantity present*Number
- Restock or replacement neededNotes
Readiness
- Kit accessible and clearly identified*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Contents suitable, dry and in usable condition*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Assessed protective equipment available*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Drain protection and waste containers available where required*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Responders know reporting and escalation arrangements*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Restocking ownerShort answer
- Restocking due dateDate
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This is a readiness check, not an instruction to enter a hazardous spill area. Follow your assessed spill response and the relevant environmental regulator arrangements for your nation.
What a useful entry looks like
Products or substances the kit is intended for
Name the substances and areas the kit is intended to serve. Check the kit specification against the site's assessed response arrangements.
Kit SK-03 serves the lubricant storage area. Product list and response instructions are held under spill plan SP-02.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed spill kit inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Spill Kit Inspection FAQs
How should I record “Products or substances the kit is intended for”?
Name the substances and areas the kit is intended to serve. Check the kit specification against the site's assessed response arrangements.
Does the form specify a universal kit size?
No. Record the kit contents and quantities required by the site assessment and the substances present.
Does it assess chemical risks?
No. Record the COSHH assessment and safety data sheet references. Suitability should be decided through the site assessment.
How are missing items recorded?
Enter required and usable quantities for each item, then record replacements, the restocking owner and due date.
What are the limits of this template?
This is a readiness check, not an instruction to enter a hazardous spill area. Follow your assessed spill response and the relevant environmental regulator arrangements for your nation.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
Related
Related templates
Templates that go with the spill kit inspection form
A fuel tank visual record covering tank identity, visible condition, containment, pipework, spill indicators, local requirements and defect response.
An environmental site inspection covering drainage, material storage, waste, dust, spill readiness, consent references, observations and corrective actions.
A non-hazardous waste transfer record with waste description and classification, quantity, parties, carrier and destination checks, transfer details and signatures.
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