Form library · Construction and handover
Flooring inspection checklist
For installers and inspectors recording flooring substrate evidence. Record flooring system, substrate and environment and installation checks. Try the form below, see every question or download a blank PDF or Word copy.
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What should acceptance be based on?
Approved Documents provide guidance for Building Regulations in England. Flooring acceptance also needs the project specification and manufacturer instructions; a checklist does not establish building control approval.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against GOV.UK Approved Documents for England and HSE managing risks and risk assessment.
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Want to see one filled in? See a completed flooring installation inspection report (PDF), made by SiteSurvey from a fictional site visit.
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Your team completes the flooring installation inspection on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the flooring installation inspection template
A flooring installation record covering the specified system, substrate evidence, product batches, installation observations, defects and handover limits. 6 sections and 38 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis records installation quality against supplied criteria. It is not a structural assessment, universal moisture-test method, slip-resistance certificate or asbestos survey.
- CheckApproved Documents provide guidance for Building Regulations in England. Flooring acceptance also needs the project specification and manufacturer instructions; a checklist does not establish building control approval.
Flooring system
- Room, floor and area reference*Short answer
- Finish, substrate and system specification*Short answer
- Product batches and instruction revision*Short answer
- Installer and inspection stageShort answer
Substrate and environment
- Substrate moisture method, instrument and report referenceShort answer
- Actual results and approved acceptance criteriaShort answer
Record the test method, location, units and system-specific criterion. Avoid applying a result to areas that were not tested.
- Preparation, repairs and compatibility evidence*Notes
- Ambient and substrate conditionsShort answer
Installation checks
- Layout and joints checked against design*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Adhesive or fixing records checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Levels, transitions and thresholds checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Surface defects and contamination recorded*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Protection and cure or access restrictions recorded*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Installation evidencePhotos
Handover
- Defects, repairs and reinspection*Notes
- Cleaning and maintenance instructions handed overShort answer
- Authorised release and restrictionsShort answer
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This records installation quality against supplied criteria. It is not a structural assessment, universal moisture-test method, slip-resistance certificate or asbestos survey.
What a useful entry looks like
Actual results and approved acceptance criteria
Record the test method, location, units and system-specific criterion. Avoid applying a result to areas that were not tested.
Substrate result linked to test location F-06, instrument and method. Comparison uses the specified flooring system's documented criterion.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed flooring installation inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Flooring Installation Inspection FAQs
How should I record “Actual results and approved acceptance criteria”?
Record the test method, location, units and system-specific criterion. Avoid applying a result to areas that were not tested.
Does one moisture limit suit every floor?
No. Record the method and criterion for the specified substrate and flooring system.
Does a smooth finish prove slip resistance?
No. Reference the required product or testing evidence separately.
What if an existing layer may contain asbestos?
Record the concern and stop disturbance pending the appropriate assessment; this is not an asbestos survey.
What are the limits of this template?
This records installation quality against supplied criteria. It is not a structural assessment, universal moisture-test method, slip-resistance certificate or asbestos survey.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
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