Form library · Facilities and maintenance
Access audit template
For people reviewing access to premises and services. Record scope and users, barrier records and decision and follow-up. Try the form below, see every question or download a blank PDF or Word copy.
Ready to use from the form library, and every question is yours to edit. Trial from £1, cancel any time.
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Open the live example and fill it in, just as your team would on site. No sign-up needed.
See it on this phoneEvery question is editable. Add this form to your account, then change the wording, add or remove questions and options, and make it fit your own jobs.
Does an access checklist prove Equality Act compliance?
No. Government guidance for service providers describes reasonable adjustments to practices, physical features and auxiliary aids where disabled people would otherwise be at a substantial disadvantage. Accessible information is also relevant. What is reasonable depends on the circumstances; a checklist or score does not settle that judgment. Equality law differs in Northern Ireland.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against GOV.UK reasonable adjustments for service providers and GOV.UK accessible communication formats.
Try the accessibility site audit form live
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed.
Want to see one filled in? See a completed accessibility site audit report (PDF), made by SiteSurvey from a fictional site visit.
Fill it in on a phone or tablet
Your team completes the accessibility site audit on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the accessibility site audit template
An access audit record of arrival routes, entrances, circulation, facilities, communication barriers and proposed reasonable adjustments. 5 sections and 31 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis records barriers and proposed adjustments. It is not a building-control approval, a BS 8300 certification or a legal opinion.
- CheckNo. Government guidance for service providers describes reasonable adjustments to practices, physical features and auxiliary aids where disabled people would otherwise be at a substantial disadvantage. Accessible information is also relevant. What is reasonable depends on the circumstances; a checklist or score does not settle that judgment. Equality law differs in Northern Ireland.
Scope and users
- Services, premises and routes considered*Notes
- Consultation and practical needs identified without unnecessary health detailsNotes
Record whose experience informed the review and which users or activities were not represented. Avoid presenting a single visit as covering every need.
- Areas not accessed and audit limitationsNotes
- Standards, plans or guidance used, including editionShort answer
Barrier records
- Barrier or featureRepeat for each barrier or feature. Each one asks:
- Area*Choose one
- Arrival and parking
- Entrance
- Circulation
- Facilities
- Communication
- Service procedure
- Other
- Exact location*Short answer
- Barrier and effect on use*Notes
- Measurements and method, where relevantShort answer
- Proposed adjustment or further investigationNotes
- Supporting photosPhotos
- Walk Cam: this locationWalk Cam video with voice-to-text
Optional. Film a guided walk-through on the SiteSurvey app.
Decision and follow-up
- People consulted about the proposed changesNotes
- Decisions, reasons and alternatives considered*Notes
- Accessible information and assistance arrangementsNotes
- Person responsible for follow-upShort answer
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This records barriers and proposed adjustments. It is not a building-control approval, a BS 8300 certification or a legal opinion.
What a useful entry looks like
Consultation and practical needs identified without unnecessary health details
Record whose experience informed the review and which users or activities were not represented. Avoid presenting a single visit as covering every need.
Walk-through discussed with a wheelchair user and reception staff. Hearing access and the evening service were not assessed during this visit.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed accessibility site audit report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Accessibility Site Audit FAQs
How should I record “Consultation and practical needs identified without unnecessary health details”?
Record whose experience informed the review and which users or activities were not represented. Avoid presenting a single visit as covering every need.
Does the form have a compliance score?
No. It records barriers, evidence and decisions. A percentage would not establish whether reasonable adjustments have been made.
Can I record measurements?
Yes. Record the measurement and method, and identify the actual standard or criteria used. The form does not invent universal dimensional limits.
Does access mean ramps and doors only?
No. The form also covers information, communication, service procedures and auxiliary aids.
What are the limits of this template?
This records barriers and proposed adjustments. It is not a building-control approval, a BS 8300 certification or a legal opinion.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
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