Form library · Quality and compliance
Hotel room inspection checklist
For housekeeping and maintenance teams reviewing room readiness. Record room and visit, readiness checks and room release. Try the form below, see every question or download a blank PDF or Word copy.
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What is the basis for a room inspection?
VisitEngland publishes accommodation quality standards, while HSE guidance addresses slip and trip prevention. Use the hotel’s own current room standard and report defects through the appropriate maintenance and safety processes.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against VisitEngland accommodation quality standards and HSE preventing slips and trips.
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Want to see one filled in? See a completed hotel room inspection report (PDF), made by SiteSurvey from a fictional site visit.
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Your team completes the hotel room inspection on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the hotel room inspection template
A hotel room readiness inspection covering bedroom and bathroom condition, amenities, visible defects, room release and maintenance follow-up. 5 sections and 38 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis is a room-readiness check, not a hotel star-rating assessment, fire risk assessment, electrical inspection or assurance of water hygiene.
- CheckVisitEngland publishes accommodation quality standards, while HSE guidance addresses slip and trip prevention. Use the hotel’s own current room standard and report defects through the appropriate maintenance and safety processes.
Room and visit
- Walk Cam: room walk-roundWalk Cam video with voice-to-text
Optional. Film a guided walk-through on the SiteSurvey app.
- Room number and type*Short answer
- Hotel room standard and revision*Short answer
- Inspection stage*Choose one
- After cleaning
- Before guest arrival
- Maintenance follow-up
- Housekeeping team or job referenceShort answer
Readiness checks
- Bed, linen and soft furnishings checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Bathroom surfaces and sanitary fittings checked*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Floors and walking routes clean and clear*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Room amenities and guest information complete*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Lighting and accessible controls function within check scope*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Visible door, window and furniture defects recorded*Choose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- Action, limitation or reason not applicable*NotesShown only when the answers above make it relevant
- Defect evidence without guests or personal belongingsPhotos
Room release
- Room status*Choose one
- Ready under hotel procedure
- Hold for cleaning
- Hold for maintenance
- Out of service
- Reason and person notified*Notes
Explain the specific condition preventing release and the work-order reference. Keep the recheck decision separate from the initial finding.
Shown only when the answers above make it relevant - Maintenance or cleaning job referenceShort answer
- Reinspection reference and release decision makerShort answer
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This is a room-readiness check, not a hotel star-rating assessment, fire risk assessment, electrical inspection or assurance of water hygiene.
What a useful entry looks like
Reason and person notified
Explain the specific condition preventing release and the work-order reference. Keep the recheck decision separate from the initial finding.
Room 214 held pending assessment of the reported window defect. Maintenance job H-27 raised; room-release decision awaits the recorded recheck.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed hotel room inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Hotel Room Inspection FAQs
How should I record “Reason and person notified”?
Explain the specific condition preventing release and the work-order reference. Keep the recheck decision separate from the initial finding.
Does ready mean every statutory check is complete?
No. Room release follows the hotel’s procedure and does not replace specialist inspection records.
Should guest details be recorded?
No guest identity is needed. Avoid personal belongings and identifiable people in evidence photos.
How are defects kept separate from cleaning?
Choose the room hold status and record the relevant maintenance or cleaning job reference.
What are the limits of this template?
This is a room-readiness check, not a hotel star-rating assessment, fire risk assessment, electrical inspection or assurance of water hygiene.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
Related
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Templates that go with the hotel room inspection form
A mystery shopping visit record capturing the agreed scenario, service timings, factual observations, purchase evidence and client review actions.
A retail operations audit covering opening readiness, presentation, stock controls, service arrangements, safety observations and corrective actions.
Count linen by item and location, separating clean stock, items in use, laundry stock and damaged items, with discrepancies and follow-up.
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