Form library · Retail and hospitality
Linen inventory sheet
Count linen by item and location, separating clean stock, items in use, laundry stock and damaged items, with discrepancies and follow-up. View the questions, try the live form or download a blank PDF or Word copy.
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What does this template record?
A linen inventory sheet separates clean stock, items in use, laundry stock and damaged or quarantined pieces at a stated count time. Record the linen type, size and counting unit, then compare the counts with the expected total and explain any discrepancy. This template stores entered figures; it does not calculate totals.
Last updated . Facts checked by the SiteSurvey team on 9 October 2026 against CPCON linen inventory template.
How to make this record useful
Reconciliation and discrepancy explanation
Double flat sheets, pieces, 10:00 count: 40 clean + 30 in use + 25 at laundry + 2 quarantined = 97. Expected total 100. Three remain unaccounted for; check the laundry dispatch record before adjusting the expected stock.
Fictional example. Record the actual evidence and approved arrangements for your job.
A common recording mistake
Do not count a laundry bag as one piece or count the same returned linen in both clean stock and laundry stock. Record the cutoff time and how movements during the count were handled.
What happens next
Reconcile the dispatch and return records, investigate missing stock and document any approved adjustment. Use a new dated count for the next reconciliation so the earlier discrepancy remains traceable.
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Want to see one filled in? See a completed linen inventory sheet report (PDF), made by SiteSurvey from a fictional site visit.
Every question in the linen inventory sheet template
Count linen by item and location, separating clean stock, items in use, laundry stock and damaged items, with discrepancies and follow-up. 3 sections and 20 questions.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project or site: the project name
Count scope
- Project or site*Short answerFills in from the project name
- Record reference*Short answer
- Record date*Date
- Prepared by*Short answer
- Premises or department*Short answer
- Count cutoff time*Time
- Stock movement controls during count*Short answer
Linen counts
- Linen itemsRepeat for each entry. Each one asks:
- Linen item and size*Short answer
- Counting unit*Short answer
- Clean stock*Number
- In use*Number
- At laundry*Number
- Damaged or quarantined*Number
- Expected total*Number
- Reconciliation and discrepancy explanation*Notes
- GuidanceCounts are entered figures. Totals and discrepancies are not calculated automatically. Keep damaged stock separate and explain adjustments.
Reconciliation
- Record status*Choose one
- Open
- Complete
- Next action or reason none is needed*Notes
- Responsible person*Short answer
- Reviewed byShort answer
- Reviewer acknowledgementSignature
See it filled in
A completed linen inventory sheet report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Linen inventory sheet FAQs
How does this differ from related templates?
This sheet reconciles linen across storage, rooms and laundry. A stock take remains the general inventory owner; room inspections assess room readiness.
Should laundry stock be included?
Yes. Record linen in the laundry separately from clean storage and items in use. Use one counting unit and avoid counting the same batch in two locations.
Related
Related templates
Templates that go with the linen inventory sheet form
A stocktake record with count locations, item references, book and physical quantities, calculated variances, recounts and adjustment approval.
A hotel room readiness inspection covering bedroom and bathroom condition, amenities, visible defects, room release and maintenance follow-up.
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