Visual inspection library · Vehicle rental
Capture the car as you see it at collection and return. Four guided points. A short clip at each. Your spoken observations, written into the report.
Hold to record. Keep holding while you film and speak; release to save the clip and its transcribed answer.
For rental teams and vehicle handovers. Download a completed sample with example footage and observations.
App-style example using Google Flow footage. The animated recording interface and gradually appearing words are scripted; no real inspection or live transcription took place.
The full visual example
Each short clip shows one point in the handover route. The footage is AI-generated and the observations are scripted examples, not findings from a real vehicle inspection.
Walk around the vehicle. Film each side and both bumpers, then move closer to visible scratches, dents or damaged trim. Name the panel and location as you speak.
Rear door: a scratch beneath the handle. Moving closer to show the mark.
Record each wheel and the accessible tyre surfaces. Describe visible scuffs, cuts or bulges and say which corner you are recording. A clip does not replace pressure or tread-depth checks.
Visible scuffing on the outer edge of this alloy wheel.
Film the windscreen, windows, mirrors and light lenses. Capture visible chips, cracks or missing parts in suitable light; record any area you cannot see clearly.
A stone chip is visible near the lower corner of the windscreen.
Show the seats, dashboard, door trims and luggage area. Describe visible marks, tears, missing items or cleaning issues. Follow your rental agreement for the accessories to check.
A pale mark is visible on this rear seat cushion.
Record the vehicle’s visible condition inside and outside at collection and return, including existing damage to bodywork, wheels, glass and the interior. BVRLA recommends noting damage on the pre-inspection report and taking photos or videos before leaving. This Walk Cam example organises that evidence into four guided points; it does not replace roadworthiness checks.
Last updated . Facts checked on 9 October 2026 against BVRLA · Rental top tips and GOV.UK · Check your vehicle is safe to drive.
The finished report
This six-page PDF brings the vehicle details, four Walk Cam inspection points, 12 still frames and written observations into one handover record.
See the finished document, including the introduction, follow-up actions, sample inspection terms and acknowledgement section.
Fictional sample using SiteSurvey’s report layout. Footage is AI-generated and observations are scripted examples. Videos are shown in the interactive preview below; the PDF contains still frames.
Visual evidence · Page 3 of 6 ↗The inspection, inside your form
Keep the visual inspection alongside the vehicle details and handover notes. Each point holds its own footage and written observation, ready for review.
Vehicle handover
Collection · Sample record
A guided visual inspection inside the handover form. Choose a point to review its footage and written observation.
Rear door: a scratch beneath the handle. Moving closer to show the mark.
Visible marks recorded above. Review the condition with the customer and record any further checks required.
Illustrative form preview with sample details. Footage is AI-generated; observations are scripted examples, not live transcription or a submitted inspection.
Use the same four points at collection and return.
In the app, hold to record and speak your observations. Check the clips and text before finishing.
Include the Walk Cam inspection in the form and share the finished record.
The inspection sequence
Use the same route at both handovers. Start with the vehicle identity and collection or return context. Keep the car stationary, use suitable light and name anything you cannot inspect.
Panels · paint · trim
Walk around the vehicle. Film each side and both bumpers, then move closer to visible scratches, dents or damaged trim. Name the panel and location as you speak.
“Rear door: a scratch beneath the handle. Moving closer to show the mark.”Illustrative wording, not an actual inspection finding.
Alloys · sidewalls · location
Record each wheel and the accessible tyre surfaces. Describe visible scuffs, cuts or bulges and say which corner you are recording. A clip does not replace pressure or tread-depth checks.
“Visible scuffing on the outer edge of this alloy wheel.”Illustrative wording, not an actual inspection finding.
Windscreen · mirrors · lenses
Film the windscreen, windows, mirrors and light lenses. Capture visible chips, cracks or missing parts in suitable light; record any area you cannot see clearly.
“A stone chip is visible near the lower corner of the windscreen.”Illustrative wording, not an actual inspection finding.
Seats · trim · boot
Show the seats, dashboard, door trims and luggage area. Describe visible marks, tears, missing items or cleaning issues. Follow your rental agreement for the accessories to check.
“A pale mark is visible on this rear seat cushion.”Illustrative wording, not an actual inspection finding.
Practical guidance
Check the car inside and outside before it leaves. Add any unrecorded damage to the handover record and capture clear footage of its location. BVRLA highlights wheels, windscreens and lights as common damage areas. BVRLA rental guidance ↗
Allow time to review the condition with a rental agent. For a useful comparison, our suggested workflow is to repeat the same four points and identify each record as collection or return. BVRLA return advice ↗
BVRLA’s complaints guidance asks for relevant photos or videos, collection and return images, and original files with date/time metadata where possible. Retain original evidence alongside the report; a clip alone does not establish liability. BVRLA evidence guidance ↗
This is a visible-condition record. It does not test brakes, measure tyre tread or confirm mechanical safety. GOV.UK explains that the driver is responsible for roadworthiness, even with a current MOT. Carry out the appropriate checks separately. Vehicle safety guidance ↗
Damage charges depend on the applicable agreement and evidence. These sources do not certify this template or imply endorsement of SiteSurvey.
Questions, answered
It is a record of the vehicle’s visible condition at a particular handover. With Walk Cam, the operator follows four inspection points, records a short clip for each and speaks their observations. The clips and transcribed notes are organised into a report.
Yes. Run a separate inspection at each handover and identify the vehicle and whether it is a collection or return in the record. Follow the same sequence so your team can review the two records side by side. Walk Cam does not automatically compare them or decide when damage occurred.
No. The person inspecting the vehicle identifies and describes what they can see. Walk Cam records the clips and transcribes spoken observations; it does not assess repair costs, liability or fair wear and tear.
Yes. Walk Cam supports offline recording and on-device speech-to-text. Sync the recordings when a connection is available, and check that the report is complete before sharing it.
You can share a PDF report with still frames and written observations, or a public player link with a chapter for each inspection point. The player can have optional password protection. Video is viewed in the player, not played inside the PDF.
No. This workflow records accessible visible condition. Mechanical faults, legal roadworthiness, tyre measurements and rental damage charges need the appropriate checks and decisions outside this visual record.
Guidance checked 9 October 2026. Each source supports the relevant guidance above; the four-point sequence is SiteSurvey’s suggested workflow.
Rental collection and return: check the inside and outside, record existing damage and allow time for a return inspection.
Damage evidence: photos or videos, collection and return records, and original files with metadata where available.
Roadworthiness: safety checks extend beyond a visual damage record, including working lights and brakes and appropriate tyre checks.
Product capabilities: SiteSurvey Walk Cam. Demo footage is AI-generated and the captions are scripted examples.
Your next vehicle handover