Form library · Quality and compliance
Factory acceptance test template
For people witnessing factory tests and reviewing release decisions. Record equipment and agreement, test results and deviations and release. Try the form below, see every question or download a blank PDF or Word copy.
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Does a factory acceptance test certify product compliance?
HSE explains that products must meet applicable supply legislation. A customer’s factory acceptance test records agreed checks; it does not by itself establish conformity with all relevant legal requirements.
Last updated . Facts checked by the SiteSurvey team on 6 October 2026 against HSE product design and supply law and HSE inspection of work equipment.
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Want to see one filled in? See a completed factory acceptance test record report (PDF), made by SiteSurvey from a fictional site visit.
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Your team completes the factory acceptance test record on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Every question in the factory acceptance test record template
A factory acceptance test record linking equipment, approved test procedures, witnessed results, deviations, retests and dispatch decisions. 5 sections and 33 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site or premises address: the site address, from the space or the project
- Client or organisation: the project's customer
Record details and scope
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site or premises addressShort answerFills in from the site address, from the space or the project
- Client or organisationShort answerFills in from the project's customer
- Record date*Date
- Person completing the record*Short answer
- CheckThis records tests against a supplied specification. It is not a declaration of conformity, machinery safety assessment or automatic authorisation to dispatch equipment.
- CheckHSE explains that products must meet applicable supply legislation. A customer’s factory acceptance test records agreed checks; it does not by itself establish conformity with all relevant legal requirements.
Equipment and agreement
- Equipment, serial number and build revision*Short answer
- Customer order and specification revision*Short answer
- Approved test protocol and revision*Short answer
- Customer and supplier witnessesShort answer
- Instrument list and calibration referencesShort answer
Test results
- Test stepRepeat for each test step. Each one asks:
- Step ID and requirement*Short answer
- Method and test conditions*Short answer
- Acceptance criterion and source*Short answer
- Actual result and evidence reference*Notes
- Outcome*Choose one
- Pass
- Fail
- Not tested
- Deviation or reason not tested*NotesShown only when the answers above make it relevant
Deviations and release
- Open punch-list and deviation referencesNotes
- Retests and linked resultsNotes
- Customer acceptance status*Choose one
- Accepted
- Accepted with recorded conditions
- Not accepted
- Decision pending
- Conditions and authorised decision referenceNotes
List unresolved items and the evidence needed to close them. Separate acceptance of witnessed tests from permission to dispatch.
- Separate dispatch authorisation referenceShort answer
- Supporting photosPhotos
Actions and review
- Are further actions required?*Choose one
- Yes
- No
- Further actionRepeat for each further action. Each one asks:Shown when “Are further actions required?” is “Yes”
- Action and evidence reference*Notes
- Person responsible*Short answer
- Target dateDate
- Action status*Choose one
- Open
- In progress
- Completed
- Completion evidence*NotesShown when “Action status” is “Completed”
- Outstanding limitations and information to pass onNotes
- Record status*Choose one
- Ready for review
- Further work needed
- Work or use stopped
- Reviewed byShort answer
- Review dateDate
- Author signature*Signature
- CheckSigning records the information entered. It does not itself certify legal compliance, remove a limitation or authorise unsafe work.
Scope and responsibility
This records tests against a supplied specification. It is not a declaration of conformity, machinery safety assessment or automatic authorisation to dispatch equipment.
What a useful entry looks like
Conditions and authorised decision reference
List unresolved items and the evidence needed to close them. Separate acceptance of witnessed tests from permission to dispatch.
Witnessed tests are recorded against protocol FAT-08. Item P-03 remains open pending the agreed retest evidence; dispatch review is recorded separately.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
See it filled in
A completed factory acceptance test record report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Factory Acceptance Test Record FAQs
How should I record “Conditions and authorised decision reference”?
List unresolved items and the evidence needed to close them. Separate acceptance of witnessed tests from permission to dispatch.
Who supplies pass limits?
The approved specification and test protocol. Record the exact revision and criterion for every step.
Can failed tests be overwritten?
Keep the original result and link a separate retest record. Record any authorised deviation explicitly.
Does this cover site commissioning?
No. Factory testing occurs before site installation. Record site acceptance and commissioning separately.
What are the limits of this template?
This records tests against a supplied specification. It is not a declaration of conformity, machinery safety assessment or automatic authorisation to dispatch equipment.
Can I complete this form on site and share the record?
In the SiteSurvey app the form works offline, with photos and signatures recorded against the questions. Share the completed record as a PDF or a link. Dates and action owners are recorded fields; this form does not send reminders or update other systems.
Related
Related templates
Templates that go with the factory acceptance test record form
A site acceptance test record linking installed equipment, approved test cases, expected results, observed evidence, deviations and acceptance decisions.
A first article inspection record with part and drawing revisions, material traceability, characteristic measurements, deviations and customer disposition.
A measurement-equipment record linking instrument identity, calibration certificates, check results, acceptance decisions and out-of-tolerance follow-up.
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