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Construction submittal template
Record proposed materials or documents, their specification references and revisions, and the reviewer’s response. View the questions, try the live form or download a blank PDF or Word copy.
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What does this template record?
Record proposed materials or documents, their specification references and revisions, and the reviewer’s response.
Last updated . Facts checked by the SiteSurvey team on 9 October 2026 against Jotform construction submittal form and Smartsheet submittal templates.
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Want to see one filled in? See a completed construction submittal report (PDF), made by SiteSurvey from a fictional site visit.
Every question in the construction submittal template
Record proposed materials or documents, their specification references and revisions, and the reviewer’s response. 4 sections and 29 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project or site: the project name
Submittal details
- Project or site*Short answerFills in from the project name
- Record reference*Short answer
- Record date*Date
- Prepared by*Short answer
- Reviewer or recipient*Short answer
- Response required by*Date
- Work package or location*Short answer
Proposed material or document
- Specification clause and revision*Short answer
- Drawing reference and revisionShort answer
- Items submittedRepeat for each entry. Each one asks:
- Item or product*Short answer
- Manufacturer or document author*Short answer
- Model or document reference*Short answer
- Revision or issue date*Short answer
- Supporting document references*Short answer
- Intended use or location*Notes
- Is a departure from the specification proposed?*Choose one
- Yes
- No
- Proposed departure and reason*NotesShown when “Is a departure from the specification proposed?” is “Yes”
- Supporting product or site photosPhotos
Review record
- Review status*Choose one
- Awaiting review
- Reviewed without comments
- Reviewed with comments
- Revise and resubmit
- Not accepted
- Review comments or decision evidence*NotesShown only when the answers above make it relevant
- Review recorded from*Short answerShown only when the answers above make it relevant
- Review date*DateShown only when the answers above make it relevant
- Previous submission referenceShort answer
- Resubmission reference or planned revision*Short answerShown only when the answers above make it relevant
- GuidanceRecord the project reviewer’s actual response and any conditions. This record does not replace the project’s contractual approval or instruction procedure.
Next action
- Next action or reason none is needed*Notes
- Action owner*Short answer
- Action due date*Date
- Reviewed byShort answer
- Reviewer acknowledgementSignature
See it filled in
A completed construction submittal report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Construction submittal FAQs
What should a construction submittal include?
Identify the project, work package, specification reference, proposed items, evidence revisions, reviewer and required response date. Retain comments and any resubmission reference.
How does a submittal differ from an RFI?
A submittal presents a proposed product or document for review. An RFI asks for clarification of missing or conflicting information.
Can I track a revised submission?
Yes. Record the previous submission reference and the next revision, then retain a separate record of each issue and response.
Does completing the form approve the material?
No. Record the named reviewer’s actual response and follow the project’s approval process before procurement or installation.
Related
Related templates
Templates that go with the construction submittal form
Raise one construction clarification with controlled drawing references, the question, response and next action.
Inspection and test plan for a work package: each check with its acceptance criteria, hold and witness points, who inspects, results, records and release.
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