Form library · Construction and handover
Construction RFI template
Raise one construction clarification with controlled drawing references, the question, response and next action. View every question, try the form or download a blank PDF or Word copy.
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What does this template record?
Raise one construction clarification with controlled drawing references, the question, response and next action.
Last updated . Facts checked by the SiteSurvey team on 9 October 2026 against Workflow reference 1 and Workflow reference 2.
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Want to see one filled in? See a completed construction RFI report (PDF), made by SiteSurvey from a fictional site visit.
Every question in the construction RFI template
Raise one construction clarification with controlled drawing references, the question, response and next action. 4 sections and 25 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project or site: the project name
Request
- Project or site*Short answerFills in from the project name
- Record reference*Short answer
- Record date*Date
- Prepared by*Short answer
- Work area or asset location*Short answer
- Person receiving the RFI*Short answer
- Response needed by*Date
Context and question
- Drawing reference and revision*Short answer
- Specification referenceShort answer
- Question requiring clarification*Notes
- Proposed solution, if anyNotes
- Relevant site photosPhotos
- Could this affect time or cost?*Choose one
- Yes
- No
- Not yet known
- Potential impact and assumptions*NotesShown only when the answers above make it relevant
- GuidanceRecord proposals separately from the authorised response. A response or signature on this record does not by itself establish approval of changed scope or cost.
Response
- Response status*Choose one
- Awaiting response
- Answered
- Further information needed
- Response or information requested*NotesShown only when the answers above make it relevant
- Response recorded from*Short answerShown only when the answers above make it relevant
- Response date*DateShown only when the answers above make it relevant
- Revised document referencesShort answerShown when “Response status” is “Answered”
Next action
- Next action or reason no action is needed*Notes
- Person responsible*Short answer
- Is this RFI closed?*Choose one
- Yes
- No
- Closure evidence and reference*NotesShown when “Is this RFI closed?” is “Yes”
- Reviewed byShort answer
- Reviewer acknowledgementSignature
See it filled in
A completed construction RFI report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Construction RFI FAQs
What should a construction RFI include?
Record the project, RFI reference, current drawing revision, exact question, recipient and response required date. Retain the reply, revised references and next action.
How is an RFI different from a submittal?
An RFI asks for clarification. A submittal supplies a proposed product or document for review against a requirement.
Does an RFI response authorise extra work?
The record keeps potential impacts and the response separate. Follow the project’s separate instruction and authorisation process for changed scope or cost.
How should revised drawings be recorded?
Record the original reference and revision beside the question and the revised document reference beside the response.
Related
Related templates
Templates that go with the construction RFI form
Site visit report: weather, labour, progress against programme, area by area record, tests, queries and instructions.
Site diary for one day: weather, labour and plant, work done by area, deliveries, delays, instructions, safety and the plan for tomorrow, with photos.
Record a proposed change to an identified scope, its supporting evidence and the named decision.
Record proposed materials or documents, their specification references and revisions, and the reviewer’s response.
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