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Construction progress report template
A construction progress report for the client, filled in on a phone or laptop each week or month. Set the period, the overall status (on track, at risk or behind) and the percentage complete against planned, then the contract and forecast completion dates. Add each milestone with its planned, forecast and actual dates: the form works out the days variance and counts the milestones late. Report progress area by area with photos, then labour and plant, health and safety numbers, quality issues, RFIs, changes, risks and issues with owners, and the look-ahead. For the day-by-day site diary use the construction daily report.
For project managers, contracts managers and site managers reporting to a client, and for client-side project managers who want the same report every period.
- Overall status and percentage complete against planned, with the gap in points and the forecast against the contract completion date
- Milestones with planned, forecast and actual dates, days variance worked out, and a count of late and at-risk milestones
- Progress by area or work package as spaces, each with planned and actual percentage and photos
- Labour person-days, plant, accidents, near misses, inspections and toolbox talks
- Quality issues, RFIs, changes and risks with owners, the look-ahead, actions and sign-off
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What should a construction progress report include?
A progress report is useful when the client can see in a minute whether the job is on track and why: the status against the programme, which milestones have moved and by how many days, what was done where with photos, and the decisions the contractor needs from them before the next report.
Last updated . Facts checked by the SiteSurvey team on 27 October 2026 against Construction (Design and Management) Regulations 2015, regulation 13 (legislation.gov.uk), HSE, principal contractors: roles and responsibilities under CDM 2015 and HSE, Reporting accidents and incidents at work: a brief guide to RIDDOR (INDG453).
How to write a construction progress report
Use the same report, in the same order, every period, so the client can compare one with the next.
Set the period
Choose weekly or monthly, enter the report number and the dates covered, and who it goes to.
Give the headline
Pick the overall status, enter planned and actual percentage complete from your programme, the contract and forecast completion dates, and a short summary for the client.
Update the milestones
Enter each milestone's planned, forecast and actual dates. The form shows the days variance and counts the late ones; give the reason and recovery plan on each one that slips.
Report by area
Add each floor, zone or work package with planned and actual percentage, the work done and photos. Film a Walk Cam progress walk on the same route each period if it helps.
Cover people, safety and quality
Enter labour and plant, accidents, near misses and inspections, quality issues, RFIs, changes and risks with an owner for each.
Look ahead and issue
Write the next period's work and the decisions you need from the client, add actions, sign and share the PDF report.
What makes a progress report useful to the client
Milestones: planned, forecast and actual dates with the days variance
Week 14. Level 2 partitions and first fix: planned 2 Nov, forecast 13 Nov, 11 days late. Reason: containment clash in zone B, RFI-017 answered a week after it was needed. Recovery: second drylining gang from 26 Oct. Practical completion still forecast for 29 Jan 2027, marked at risk.
Fictional example. Record the actual evidence and approved arrangements for your job.
A common recording mistake
Changing the forecast dates each week without saying so, or reporting an overall status of on track while a milestone is already late, so the client hears about the slip only when completion moves.
What happens next
Send the report, chase the client decisions listed in the look-ahead, and update the same milestones, areas and risks in next period's report.
Try the construction progress report form live
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed construction progress report report (PDF), made by SiteSurvey from a fictional site visit.
Every question in the construction progress report template
A weekly or monthly construction progress report to the client: period, overall status and percentage complete against planned, forecast completion, milestones with days variance and a count of late milestones, progress by area with photos, labour and plant, health and safety numbers, quality issues, RFIs, changes, risks and issues with owners, the look-ahead and sign-off. 9 sections and 122 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site address: the site address, from the space or the project
- Client: the project's customer
Report details
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site addressShort answerFills in from the site address, from the space or the project
- ClientShort answerFills in from the project's customer
- Location (GPS)Short answer
- Report date*Date
- Prepared by*Short answer
- Report*Choose one
- Weekly
- Monthly
- Other period
- Report or week numberShort answer
- Period from*Date
- Period to*Date
- Days in the periodWorked out by the formShown when “Period from” is answered and “Period to” is answered
- ContractorShort answer
- Contract referenceShort answer
- Sent toShort answer
For example the client, project manager and cost consultant.
Overall status and milestones
- Overall status*Choose one
- On track
- At risk
- Behind
- Planned complete at the end of this period (%)Number
From the programme.
- Actually complete (%)Number
Your assessment, by value or by programme activities.
- Ahead (+) or behind (-), pointsWorked out by the form
- Contract completion date, as extendedDate
- Forecast completion dateDate
- Forecast against contract, days (+ late, - early)Worked out by the formShown when “Contract completion date, as extended” is answered and “Forecast completion date” is answered
- Summary for the client*Notes
- MilestonesRepeat for each milestone. Each one asks:
- Milestone*Short answer
For example Level 2 first fix complete.
- Planned date*Date
- Forecast dateDate
- Actual date, if achievedDate
- ms_endWorked out by the form
- Days variance (+ late, - early)Worked out by the form
- Status*Choose one
- Achieved
- On track
- At risk
- Late
- Why, and the recovery planNotesShown only when the answers above make it relevant
- ms_f_lateWorked out by the form
- ms_f_doneWorked out by the form
- ms_f_riskWorked out by the form
- MilestonesWorked out by the form
- AchievedWorked out by the form
- Late (forecast or actual after planned)Worked out by the form
- At riskWorked out by the form
- CheckOne or more milestones are forecast or achieved after their planned date. Give the reason and the recovery plan on each, and check the overall status matches.Shown only when the answers above make it relevant
Progress by area or work package
- Areas and work packagesRepeat for each area. Each one asks:
- Area or work package*Short answer
For example Level 2 east, or Mechanical first fix.
- Main trade or packageChoose one
- Strip-out and demolition
- Structure and alterations
- Envelope, roof and windows
- Partitions and drylining
- Mechanical
- Electrical
- Data and security
- Ceilings
- Finishes and decoration
- Floor finishes
- Joinery and fit-out
- Lifts
- External works
- Other
- Planned complete by the end of this period (%)Number
- Actually complete (%)Number
- Ahead (+) or behind (-), pointsWorked out by the form
- Work done this period*Notes
- Issues in this areaNotes
- Progress photosPhotos
- area_f_behindWorked out by the form
- Areas reportedWorked out by the form
- Behind planWorked out by the form
- Walk Cam: progress walkWalk Cam video with voice-to-text
Optional. Film a guided walk-round on the SiteSurvey app.
Labour and plant
- Labour on siteRepeat for each trade. Each one asks:
- Trade or company*Short answer
- Average people per dayNumber
- Days worked in the periodNumber
- Person-daysWorked out by the form
- Person-days in the periodWorked out by the form
- Most people on site on one dayNumber
- Plant and equipmentRepeat for each item. Each one asks:
- Plant or equipment*Short answer
- Days on siteNumber
- NotesShort answer
- Labour or plant shortfallsNotes
Health and safety
- Accidents and incidents in the periodNumber
- Near misses reportedNumber
- Safety inspections or audits doneNumber
- Toolbox talks givenNumber
- Site inductionsNumber
- What happened, and what was doneNotesShown only when the answers above make it relevant
- Was any of them reported under RIDDOR?Yes or NoShown only when the answers above make it relevant
- RIDDOR referenceShort answerShown when “Was any of them reported under RIDDOR?” is Yes
- CheckThis report is not a RIDDOR report. RIDDOR requires employers and people in control of work premises to report and keep records of work-related deaths, certain serious injuries, certain industrial diseases and certain dangerous occurrences (HSE leaflet INDG453). Report those to HSE separately.Shown only when the answers above make it relevant
- Near misses: what and whereNotesShown only when the answers above make it relevant
- Main findings from inspections, and actionsNotes
- GuidanceUnder CDM 2015 regulation 13(1) the principal contractor must plan, manage and monitor the construction phase and coordinate health and safety during it. This page reports the period's numbers; it does not replace the construction phase plan or inspection records.
Quality, RFIs and changes
- Quality issuesRepeat for each issue. Each one asks:
- Issue*Short answer
- WhereShort answer
- PhotoPhotos
- Who will put it rightShort answer
- Status*Choose one
- Open
- Closed
- qi_f_openWorked out by the form
- Quality issues openWorked out by the form
- Requests for information (RFIs)Repeat for each rfi. Each one asks:
- RFI reference*Short answer
- SubjectShort answer
- RaisedDate
- Answer needed byDate
- Status*Choose one
- Awaiting answer
- Answered
- Closed
- rfi_f_openWorked out by the form
- RFIs awaiting an answerWorked out by the form
- Changes and instructionsRepeat for each change. Each one asks:
- Change or instruction reference*Short answer
- What it isShort answer
- Status*Choose one
- Proposed, awaiting decision
- Instructed
- Rejected or withdrawn
- Cost effect, as quoted or agreedShort answer
- Time effect claimed or agreed (days)Number
- ch_f_pendingWorked out by the form
- Changes awaiting a decisionWorked out by the form
- Time effect listed (days)Worked out by the form
Risks and issues
- Risks and issuesRepeat for each risk. Each one asks:
- Risk or issue*Short answer
- TypeChoose one
- Risk (may happen)
- Issue (happening now)
- Rating*Choose one
- High
- Medium
- Low
- What is being doneNotes
- Owner*Short answer
- Review or due dateDate
- Status*Choose one
- Open
- Closed
- rk_f_highWorked out by the form
- rk_f_openWorked out by the form
- OpenWorked out by the form
- High and openWorked out by the form
Look-ahead to the next period
- Work planned for the next period*Notes
- Information or decisions needed from the client, and by whenNotes
- Key deliveries, inspections or shutdowns coming upNotes
- General progress photosPhotos
Actions and issue
- Items needing attention (late milestones, open quality issues, open RFIs, pending changes, high risks)Worked out by the form
- ResultWorked out by the form
- ActionsRepeat for each action. Each one asks:
- Action*Notes
- PriorityChoose one
- Urgent
- This week
- Before the next report
- Later
- Who will do it*Short answer
- Due byDate
- Status*Choose one
- Open
- In progress
- Done, checked
- Photo when donePhotosShown when “Status” is “Done, checked”
- Actions still openWorked out by the form
- Decision*Choose one
- Issue to the client
- Issue once the listed actions are agreed
- Hold: review before issue
- Next report dueDate
- Notes for the reviewerNotes
- Prepared by nameShort answer
- Prepared by signature*Signature
- Reviewed by nameShort answer
- Reviewed by signatureSignature
See it filled in
A completed construction progress report report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Construction progress report FAQs
What is the difference between a daily report and a progress report?
A daily report, or site diary, records one day on site: weather, people, work done, deliveries and delays. A progress report summarises a week or a month for the client: status against the programme, milestones, progress by area, safety and quality numbers, risks and what comes next. Use the construction daily report for the diary and this form for the client report.
How is the days variance worked out?
For each milestone the form takes the actual date if there is one, otherwise the forecast date, and counts the days from the planned date. A positive number means late, a negative number means early. Any milestone with a positive variance is counted as late. You enter all the dates; the form only does the arithmetic.
How do I work out percentage complete?
Use the method your contract or programme uses, for example the value of work done against the contract sum or the share of programme activities finished, and use the same method every period. The form takes the planned and actual percentages you enter and shows the gap in points, overall and for each area.
Do I report accidents in the progress report?
Give the numbers and a short account, but the progress report is not a RIDDOR report. RIDDOR requires employers and people in control of work premises to report and keep records of work-related deaths, certain serious injuries, certain industrial diseases and certain dangerous occurrences. Report those to HSE separately and enter the reference here.
Source: HSE, Reporting accidents and incidents at work: a brief guide to RIDDOR (INDG453).
Who should write the weekly construction report?
Usually the contractor's project manager or site manager, reviewed by a contracts manager before it goes to the client. On UK projects with more than one contractor, the principal contractor must plan, manage and monitor the construction phase and coordinate health and safety under CDM 2015 regulation 13, and the safety section of the report draws on that work.
Sources: Construction (Design and Management) Regulations 2015, regulation 13 (legislation.gov.uk) and HSE, principal contractors: roles and responsibilities under CDM 2015.
Can I add photos and send the report to the client?
Yes. Each area takes progress photos, quality issues take a photo, and you can film a Walk Cam progress walk. When you finish, SiteSurvey makes a PDF report you can download or share as a link with the client.
Related
Related templates
Templates that go with the construction progress report form
Site diary for one day: weather, labour and plant, work done by area, deliveries, delays, instructions, safety and the plan for tomorrow, with photos.
Site visit report: weather, labour, progress against programme, area by area record, tests, queries and instructions.
Record a non-conformance, contain it, find the root cause with 5 whys, set corrective actions with owners and dates, then verify and close.
Record an accident, injury, near miss, dangerous occurrence, ill health or damage, with people involved, witness statements, RIDDOR checks, investigation and actions.
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