Form library · Fire safety
Fire suppression system inspection checklist
A fire suppression system inspection checklist for fire protection contractors and the people who look after kitchen hood, clean agent, CO2, foam and water mist systems. Add each protected area, then each system in it: scan the data plate, record the cylinder gauge, weight and pressure against the label, and check nozzles, detection and fusible links, the pull station, the fuel or power shut-off, the alarm interface, the hood and duct, and signs. Record the last service, the next due date and the tag status. The form flags weight or pressure loss over the OSHA limits and fusible links past their replacement date.
For fire protection technicians, restaurant and facility managers, and inspectors who check suppression systems for clients.
Written mainly for the US. In England and Wales choose the Fire Safety Order on page 1; the same checks apply.
- Protected areas as spaces, with each suppression system as an item and its data plate scanned
- Cylinder gauge, weight and pressure against the label, with loss over 5 percent of weight or 10 percent of pressure flagged
- Nozzles, detection, fusible link dates, pull station, fuel or power shut-off, alarm interface, hood and signs
- Last service, next due date and tag status for every system, and systems out of service counted
- Actions with priority, owner and date, and signatures from you and the client
Ready to use from the form library, and every question is yours to edit. Try it for a small trial fee, cancel any time.
Try it on your phone
Try it on this phone
Fill in the fire suppression inspection on your phone now
See how the fire suppression inspection looks on your phone
Scan the code with your phone camera. It opens the real form, no sign-up needed.
Open the live example and fill it in, just as your team would on site. No sign-up needed.
See it on this phoneEvery question is editable. Add this form to your account, then change the wording, add or remove questions and options, and make it fit your own jobs.
How often does a kitchen hood fire suppression system need inspecting?
It is useful when each system is identified, the cylinder readings are written against the label values, the fusible link and service dates are recorded, and anything not right has an action and a date. The client then knows exactly what was checked and what is still open, not just that a tag was hung.
Last updated . Facts checked by the SiteSurvey team on 27 October 2026 against OSHA 29 CFR 1910.160, fixed extinguishing systems, general (eCFR), Kansas State Fire Marshal: Hood suppression systems, FDNY: Fire safety in commercial cooking locations (PDF) and Regulatory Reform (Fire Safety) Order 2005, article 17 (legislation.gov.uk).
How to inspect a fire suppression system
Follow the maker's design and service manual. Do not discharge or disarm a system unless you are trained to and the client has agreed.
Record the visit
Enter the site, the service company, the rules you work to and the type of visit: semi-annual service, annual inspection, after a discharge or after changes.
Add areas and systems
Add each protected area, then each system. Scan the data plate and say what the system protects.
Check the cylinders
Read each gauge and, where the maker or your rules ask, weigh the container. Enter the label values and the readings; the form works out the loss.
Work through the system
Check nozzles and caps, piping, detection and fusible links, the pull station, the fuel or power shut-off, the alarm interface, the hood and duct, signs and the portable extinguisher.
Tag and report
Record the last service and next due dates and the tag status, mark any system out of service, add actions and sign with the client.
What makes a fire suppression inspection record useful
Each system: cylinders against the label, components checked, link and service dates, tag and status
Pizzeria in Albuquerque, 14 October. KS-1 main hood, wet chemical, protecting 2 fryers, a range and a char-broiler. Agent tank 43.8 lb against 44 lb on the label (0.5 percent loss). Detection tripped, gas valve closed, hood lights off. Link over fryer 2 still carries a September 2025 date tag, due for replacement 30 September: overdue. Replace tomorrow; system stays in service.
Fictional example. Record the actual evidence and approved arrangements for your job.
A common recording mistake
Writing 'system serviced, tag hung' with no readings and no link dates, so nobody can tell later whether a link was missed.
What happens next
Replace overdue links and fix defects, then record them as done with a photo, and keep the report with the service company's tag and paperwork.
Try the fire suppression inspection form live
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed fire suppression inspection report (PDF), made by SiteSurvey from a fictional site visit.
Every question in the fire suppression inspection template
An inspection record for fixed fire suppression systems: kitchen hood wet or dry chemical, clean agent, CO2, foam and water mist. Each protected area with its systems: data plate scan, cylinder gauge, weight and pressure readings against the label (OSHA 1910.160 loss limits flagged), nozzles, detection and fusible link dates, pull station, fuel or power shut-off, alarm interface, hood and duct, signs, last service, next due and tag status, then actions and sign-off. 4 sections and 100 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Site address: the site address, from the space or the project
- Client or owner: the project's customer
Site and visit
- ProjectShort answer
Filled in from the project in SiteSurvey.
Fills in from the project name - Site addressShort answerFills in from the site address, from the space or the project
- Client or ownerShort answerFills in from the project's customer
- Location (GPS)Short answer
- Inspection date*Date
- Inspected by*Short answer
- Business or use of the buildingShort answer
- Service companyShort answer
- Technician licence or certificate, if your state or city issues oneShort answer
- Rules you work to*Choose one
- United States: fire code, NFPA standard and OSHA 1910.160
- England and Wales: Regulatory Reform (Fire Safety) Order 2005
- Other: local rules
- Type of visit*Choose one
- Semi-annual service
- Annual inspection
- After a discharge
- After changes to the cooking line or room
- Owner or manager check
- Other
- GuidanceWhat this is. A record of the inspection of each fixed suppression system on site. The tasks and intervals come from the applicable NFPA standard, your fire code as adopted locally, and the maker's design and service manual. The form records what was checked and found; it does not certify the system.
- GuidanceOSHA 29 CFR 1910.160. Fixed systems are inspected annually by a person who knows the design and function of the system. The weight and pressure of refillable containers are checked at least every six months: a weight loss of more than 5 percent or a pressure loss of more than 10 percent means maintenance. Inspection and maintenance dates are recorded on the container, on a tag or in a central record. Many fire marshals require kitchen hood systems to be serviced at least every 6 months, for example the Kansas State Fire Marshal and the FDNY in New York City.Shown only when the answers above make it relevant
- GuidanceEngland and Wales. The Regulatory Reform (Fire Safety) Order 2005 art 17: fire safety equipment is kept under a suitable system of maintenance, in efficient working order and in good repair. Follow the maker's manual and the standard the system was designed to.Shown only when the answers above make it relevant
Protected areas and systems
- GuidanceAdd each protected area, then each system in it. Check the cylinders against the values on their labels, then work through nozzles, detection, the pull station, shut-offs, alarms and signs. Do not discharge or disarm a system unless you are trained and the client has agreed.
- Walk-round videoWalk Cam video with voice-to-text
Optional. Film a guided walk-round on the SiteSurvey app.
- Protected areasRepeat for each entry. Each one asks:
- Protected area*Short answer
For example: Kitchen cook line; Server room 1.
- Type of areaChoose one
- Commercial kitchen
- Server or data room
- Electrical or control room
- Process or plant
- Storage
- Vehicle or machine
- Other
- Systems in this areaRepeat for each entry. Each one asks:
- System ID or tag number*Short answer
- System type*Choose one
- Kitchen wet chemical
- Kitchen dry chemical
- Clean agent (total flooding)
- Carbon dioxide (CO2)
- Foam
- Water mist or water spray
- Other
- System data plate or labelScan a label: manufacturer, model, serial number, agent, agent quantity
Optional. Scan the data plate or label to capture the numbers.
- Manufacturer and modelShort answer
- What it protectsShort answer
For example: 2 fryers, griddle, 6-burner range; server room.
- Agent cylinders and containersRepeat for each entry. Each one asks:
- Cylinder or container*Short answer
For example: agent tank 1; CO2 cylinder B.
- Pressure gauge*Choose one
- In the operable (green) range
- Outside the range
- No gauge
- Units usedShort answer
For example: lb and psi; kg and bar.
- Charged pressure on the labelNumber
Same unit as the reading (psi or bar).
- Pressure nowNumber
- Pressure loss (%)Worked out by the formShown only when the answers above make it relevant
- Full weight on the labelNumber
Where the maker or your rules ask for weighing.
- Weight nowNumber
- Weight loss (%)Worked out by the formShown only when the answers above make it relevant
- WarningLoss over the OSHA limit: more than 5 percent of weight or 10 percent of pressure means the container needs maintenance (1910.160(b)(7)).Shown only when the answers above make it relevant
- Manufacture or last hydrostatic test date on the cylinderDate
- cy_flagWorked out by the form
- Nozzles in place, aimed at the hazards they protect, caps fitted and cleanChoose one
Against the design or the maker's manual.
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Piping, brackets and conduit secure, no damage or grease build-upChoose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Detection: fusible links or detectors in place, clean and undamagedChoose one
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Manual pull station clear, marked for the hazard and on the way outChoose one
OSHA 1910.160(b)(15), (16): at least one manual station, identified for the hazard. Kansas State Fire Marshal: clearly marked, accessible and in the path of egress.
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Fuel or power to the cooking appliances shuts off when the system operatesChoose one
Kitchens. Kansas State Fire Marshal service includes activation of automatic fuel or power shutoffs.
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Alarm or fire alarm interface worksChoose one
OSHA 1910.160(b)(3): a discharge alarm unless discharge is immediately recognizable. Albuquerque Fire Rescue: where a building fire alarm system is installed, the suppression system is monitored by it (IFC 904.3.5).
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Hood, filters and duct in place, filters without gaps, no heavy grease build-upChoose one
Kitchens. Cleaning is recorded on the kitchen extract cleaning record.
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Warning and caution signs at the entrance and inside the protected roomChoose one
Total flooding agents: OSHA 1910.160(b)(5).
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Pre-discharge alarm, delay and any hold or abort switch workChoose one
Total flooding: OSHA 1910.160(c)(3).
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Hazard unchanged since design: same appliances, positions and roomChoose one
A changed cooking line or room may need the system redesigned.
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Portable extinguisher for the hazard nearbyChoose one
Kitchens: a Class K extinguisher (Kansas State Fire Marshal; within 30 ft in the Albuquerque and FDNY checklists).
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Fusible links last replacedDate
From the service tag or report.
Shown only when the answers above make it relevant - Fusible links due for replacementDate
From the maker's manual or your fire marshal. Kansas: replaced annually.
Shown only when the answers above make it relevant - Days until links are due (minus means overdue)Worked out by the formShown when “Fusible links due for replacement” is answered
- WarningFusible links are past the replacement date entered. Replace them and add an action.Shown only when the answers above make it relevant
- Last service (from the tag)Date
- Next service dueDate
- Service tag*Choose one
- Current tag, in date
- Tag out of date
- No tag
- Red tag or impairment tag
- System status*Choose one
- In service
- In service: defects to fix
- Impaired: out of service
- WarningSystem out of service. Tell the people who work there and put temporary precautions in place until it is restored (OSHA 1910.160(b)(2)); tell the client, and the fire department or insurer if your rules require it.Shown when “System status” is “Impaired: out of service”
- What was found and doneNotes
- Photos (data plate, gauge, nozzles, links, pull station, defects)Photos
- s_cylWorked out by the form
- s_linksWorked out by the form
- s_tagflagWorked out by the form
- s_flagWorked out by the form
- s_impairedWorked out by the form
- System resultWorked out by the form
- z_systemsWorked out by the form
- z_flagsWorked out by the form
- z_impairedWorked out by the form
- z_linksWorked out by the form
- Systems inspectedWorked out by the form
- Systems out of serviceWorked out by the form
- Systems with fusible links overdueWorked out by the form
- Items needing action on the systemsWorked out by the form
Records and training
- People who work in the protected areas know how to use the pull station and what to do on dischargeChoose one
FDNY: manual operation reviewed with kitchen staff at least every 6 months in New York City. OSHA 1910.160(b)(10): people designated to inspect, maintain, operate or repair are trained, reviewed annually.
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Inspection and service dates recorded on the container, a tag or a central recordChoose one
OSHA 1910.160(b)(9).
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Previous service reports kept on siteChoose one
Kansas State Fire Marshal: documentation kept at the facility.
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Total flooding areas covered by the emergency action planChoose one
OSHA 1910.160(c)(1).
- Acceptable
- Action needed
- Not checked
- Not applicable
- What needs doing, or why not checkedNotesShown only when the answers above make it relevant
- Record and training items needing actionWorked out by the form
Result, actions and sign-off
- Items needing actionWorked out by the form
- ResultWorked out by the form
- ActionsRepeat for each action. Each one asks:
- Action*Notes
- PriorityChoose one
- Now: system impaired
- Within 24 hours
- Within 7 days
- At the next service
- Who will do it*Short answer
- Due byDate
- Status*Choose one
- Open
- In progress
- Done, checked
- Photo when donePhotosShown when “Status” is “Done, checked”
- Actions still openWorked out by the form
- Decision*Choose one
- All systems in service, no defects
- In service: defects to fix
- One or more systems out of service
- Next check or re-inspection dateDate
- Summary for the clientNotes
- Inspector nameShort answer
- Inspector signature*Signature
- Client or manager nameShort answer
- Client or manager signatureSignature
See it filled in
A completed fire suppression inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Fire suppression inspection FAQs
What does OSHA require for fixed fire suppression systems?
29 CFR 1910.160 says fixed systems are inspected annually by a person who knows the design and function of the system, and the weight and pressure of refillable containers are checked at least every six months. A loss of more than 5 percent of weight or more than 10 percent of pressure means the container gets maintenance. Dates are recorded on the container, on a tag or in a central record. Some parts of the section apply only to systems installed to meet an OSHA standard; read the scope in 1910.160(a).
Source: OSHA 29 CFR 1910.160, fixed extinguishing systems, general (eCFR).
What does a semi-annual kitchen hood service include?
The Kansas State Fire Marshal lists testing the operation of the system, activating the automatic fuel or power shut-offs, replacing the fusible links annually, replacing automatic sprinkler heads annually if needed, and updating the service tag (completed, signed and dated). The detailed tasks come from the applicable NFPA standard and the maker's manual.
Source: Kansas State Fire Marshal: Hood suppression systems.
When do fusible links need replacing?
The Kansas State Fire Marshal lists annual replacement of fusible links as part of the hood system service. Your fire code, the NFPA standard and the maker's manual set the rule where you are. The form takes the due date you enter and shows the days left, with a warning when the links are overdue.
Source: Kansas State Fire Marshal: Hood suppression systems.
Who can inspect a fire suppression system?
That depends on your state or city. The Kansas State Fire Marshal says the system is serviced by a certified firm; the FDNY says a licensed Master Fire Suppression piping contractor does it in New York City. The form can also hold the owner's own checks between visits. It records who inspected it and any licence or certificate your state or city issues.
Sources: Kansas State Fire Marshal: Hood suppression systems and FDNY: Fire safety in commercial cooking locations (PDF).
Does the form cover clean agent and CO2 systems?
Yes. Choose the system type and the form asks the same cylinder and component checks, plus the warning signs and the pre-discharge alarm for total flooding systems. OSHA 1910.160 asks for hazard warning or caution signs at the entrance to and inside areas protected by agents in hazardous concentrations, and a pre-discharge employee alarm on total flooding systems in areas people can enter.
Source: OSHA 29 CFR 1910.160, fixed extinguishing systems, general (eCFR).
Is this a certificate or a service tag?
No. It is the inspection record behind the tag: what was checked, the readings, the defects and the actions. It does not certify the system or make the premises compliant. Keep the service company's own report and tag as well. In England and Wales, the Fire Safety Order article 17 asks for fire safety equipment to be kept under a suitable system of maintenance.
Source: Regulatory Reform (Fire Safety) Order 2005, article 17 (legislation.gov.uk).
Related
Related templates
Templates that go with the fire suppression inspection form
A kitchen extract cleaning record to TR19 Grease: usage band and frequency, canopy, filters, ductwork and fan, deposit thickness tests before and after, access panels, photos and the post-clean report.
A fire extinguisher inspection record: each extinguisher with its ID, location, type and service dates, the monthly checks, overdue service and extended service warnings, and pass or fail.
A fire alarm test record: the weekly call point test with the call point used, sounders and reset, and the service visit with each device tested, faults, photos and the date of the last service.
A sprinkler routine-check record with system identity, approved schedule, visual observations, authorised test references and impairment notifications.
Use this fire suppression inspection form with your team
Add it from the form library in one click, change any question, and every completed form becomes a branded PDF report.
Start your trial →