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Fire extinguisher inspection checklist

A monthly fire extinguisher inspection log for any premises. Add each extinguisher with its number, location, type and size, scan the service label, and check it is in place, sealed, in the green, undamaged and readable. The form works out the days since the last service and warns when the annual service, the 5-year extended service or the 10-year CO2 overhaul is due. Every question is listed below, and you can fill the live form in on this page.

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What should a fire extinguisher inspection checklist include?

A fire extinguisher inspection checklist should record each extinguisher's number, location and type, and check that it is in place and easy to reach, the identification sign is present, the safety pin and tamper seal are intact, the gauge is in the green, there is no damage, corrosion or leak, the hose and horn are sound and the instructions are readable. It should also record the date of the last service and any fault, action and replacement.

Last updated 17 October 2026. Facts checked by the SiteSurvey team on 17 October 2026 against the Home Office guide Fire safety risk assessment: offices and shops, article 17 of the Regulatory Reform (Fire Safety) Order 2005 and BAFE: how often should I be servicing my fire extinguishers?.

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Every question in the fire extinguisher inspection template

A fire extinguisher inspection record: each extinguisher with its ID, location, type and service dates, the monthly checks, overdue service and extended service warnings, and pass or fail. 3 sections and 66 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.

Make it your own: every question is editable

This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.

Details you only enter once

Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.

Project: the project name
Client: the project's customer
Site: the site, when the form is opened for a space or a product
Site address: the site address, from the space or the project

Inspection details

ProjectShort answer
Fills in from the project name
ClientShort answer
Fills in from the project's customer
Site*Short answer
Fills in from the site, when the form is opened for a space or a product
Site addressShort answer
Fills in from the site address, from the space or the project
Date of the check*Date
TimeTime
Checked by, name and role*Short answer
Responsible person for the premisesShort answer
Type of check*Choose one
- Monthly check by the premises
- Annual basic service by a competent person
- Extended service or overhaul
GuidanceHome Office guidance. Carry out brief checks to make sure extinguishers remain serviceable; in normal conditions a monthly check should be enough. Maintenance by a competent person should be carried out annually.
GuidanceBS 5306-3 maintenance intervals. Every extinguisher has a basic service every year. Water-based and powder extinguishers also have an extended service every 5 years (every 10 years for primary sealed powder). Carbon dioxide extinguishers have an overhaul every 10 years.
Shown only when the answers above make it relevant
GuidanceIn England and Wales the Regulatory Reform (Fire Safety) Order 2005, article 17, requires the responsible person, where necessary to keep people safe, to make sure equipment provided for fire safety, such as extinguishers, is subject to a suitable system of maintenance and is kept in an efficient state, in efficient working order and in good repair.

Extinguishers

Floors and areas
Repeat for each entry. Each one asks:
- Floor or area*Short answer
- Extinguishers in this area
  Repeat for each extinguisher. Each one asks:
  - Extinguisher ID or number*Short answer
  - Scan the service labelScan a label: serial number, asset number
    Optional. Scan the label or tag to capture its numbers.
  - Type*Choose one
    - Water
    - Water mist
    - Foam
    - Carbon dioxide (CO2)
    - Dry powder
    - Dry powder, primary sealed
    - Wet chemical
    - Lithium-ion battery (specialist)
    - Fire blanket
  - Size (litres or kg)Short answer
  - Year of manufactureNumber
  - Date of the last service (from the label)Date
  - Days since the last serviceWorked out by the form
    Shown when “Date of the last service (from the label)” is answered and “Date of the check” is answered
  - CheckService overdue. The service label is more than 12 months old. Arrange a service by a competent person.
    Shown only when the answers above make it relevant
  - Date of the last extended service or overhaulDate
    Shown only when the answers above make it relevant
  - CheckExtended service due. More than 5 years since the last extended service.
    Shown only when the answers above make it relevant
  - CheckExtended service due. More than 10 years since the last extended service of this primary sealed powder extinguisher.
    Shown only when the answers above make it relevant
  - CheckOverhaul due. More than 10 years since the last overhaul of this carbon dioxide extinguisher.
    Shown only when the answers above make it relevant
  - Services overdueWorked out by the form
    Counts an annual service more than 12 months ago, and an extended service or overhaul past its interval.
  - In its place, visible and easy to reachChoose one
    - OK
    - Defect
    - Not applicable
  - What is wrong?Short answer
    Shown when “In its place, visible and easy to reach” is “Defect”
  - Identification sign or label presentChoose one
    - OK
    - Defect
    - Not applicable
  - What is wrong?Short answer
    Shown when “Identification sign or label present” is “Defect”
  - Safety pin and tamper seal in placeChoose one
    - OK
    - Defect
    - Not applicable
  - What is wrong?Short answer
    Shown when “Safety pin and tamper seal in place” is “Defect”
  - Pressure gauge in the green (stored pressure types)Choose one
    - OK
    - Defect
    - Not applicable
  - What is wrong?Short answer
    Shown when “Pressure gauge in the green (stored pressure types)” is “Defect”
  - No damage, dents, corrosion or leaksChoose one
    - OK
    - Defect
    - Not applicable
  - What is wrong?Short answer
    Shown when “No damage, dents, corrosion or leaks” is “Defect”
  - Hose, horn and nozzle not cracked or blockedChoose one
    - OK
    - Defect
    - Not applicable
  - What is wrong?Short answer
    Shown when “Hose, horn and nozzle not cracked or blocked” is “Defect”
  - Operating instructions readable and facing outwardsChoose one
    - OK
    - Defect
    - Not applicable
  - What is wrong?Short answer
    Shown when “Operating instructions readable and facing outwards” is “Defect”
  - Bracket or stand secure, handle at a height that is easy to lift offChoose one
    - OK
    - Defect
    - Not applicable
  - What is wrong?Short answer
    Shown when “Bracket or stand secure, handle at a height that is easy to lift off” is “Defect”
  - Checks with a defectWorked out by the form
  - Has it been used or partly discharged?Yes or No
  - WarningUsed or seal broken. Treat it as out of service. Replace it or have it recharged by a competent person, and record it in the fire log book.
    Shown when “Has it been used or partly discharged?” is Yes
  - Result*Choose one
    - Pass
    - Fail
  - Photos of the faultPhotos
    Shown only when the answers above make it relevant
  - What was done, and what is still needed?Notes
    Shown only when the answers above make it relevant
  - Replacement or spare left in placeShort answer
    Shown only when the answers above make it relevant
- This area: extinguishers checkedWorked out by the form
- This area: checks with a defectWorked out by the form
- This area: services overdueWorked out by the form
- This area: extinguishers failedWorked out by the form
- This area: extinguishers passedWorked out by the form
Extinguishers checkedWorked out by the form
Extinguishers failedWorked out by the form
Extinguishers passedWorked out by the form
Passed (%)Worked out by the form
Checks with a defectWorked out by the form
Services overdueWorked out by the form
CheckServices overdue. Book them with a competent person, and record the booking as a further action.
Shown only when the answers above make it relevant
Were all extinguishers on the premises checked?Yes or No
Which were missed, and when will they be done?Notes
Shown when “Were all extinguishers on the premises checked?” is No
Has this check been entered in the fire safety log book?Yes or No

Actions and sign-off

Are further actions needed?Yes or No
Further actions
Repeat for each action. Each one asks:
Shown when “Are further actions needed?” is Yes
- What needs doing?*Notes
- PriorityChoose one
  - Urgent
  - High
  - Medium
  - Low
- Who will do it?Short answer
- Due dateDate
- StatusChoose one
  - Open
  - In progress
  - Completed
Next basic service dueDate
BS 5306-3: a basic service by a competent person every 12 months.
Days until the next serviceWorked out by the form
Shown when “Date of the check” is answered and “Next basic service due” is answered
CheckCheck the date. The next date is before the date of this visit.
Shown only when the answers above make it relevant
Inspector name*Short answer
Position or companyShort answer
Inspector signatureSignature
CheckSigning records what was found on the day. It does not make unsafe equipment safe or replace a thorough examination, design check or service by a competent person.

See it filled in

A completed fire extinguisher inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.

See completed form (PDF) ↗

Fire extinguisher inspection FAQs

How often should fire extinguishers be inspected?

Home Office guidance is to carry out brief checks to make sure extinguishers remain serviceable, and in normal conditions a monthly check should be enough. Maintenance by a competent person should be carried out annually. BAFE quotes BS 5306-3 as saying visual inspections should be done at least once a month. The form is built for the monthly check, with options for the annual service and extended service visits.

How often do fire extinguishers need servicing?

BS 5306-3 sets a basic service every year for every type. Water-based and powder extinguishers also need an extended service every 5 years, or every 10 years for primary sealed powder. Carbon dioxide extinguishers need an overhaul every 10 years. The form works out the days since each service and shows a warning when one is due.

Is servicing fire extinguishers a legal requirement?

In England and Wales, article 17 of the Regulatory Reform (Fire Safety) Order 2005 requires the responsible person to make sure fire-fighting equipment is subject to a suitable system of maintenance and kept in efficient working order and good repair. Monthly check records and annual service records are a practical way to show this.

What if an extinguisher has been used or the seal is broken?

The form treats it as out of service: when you answer that it has been used, it prompts you to replace it or have it recharged by a competent person and to note it in the fire safety log book. It then records the fault, what was done and any spare left in its place.

Can I check every extinguisher in the building in one record?

Yes. Each extinguisher is its own entry with its own checks, photos and result, and the form counts how many passed and failed. At the end it asks whether all extinguishers were checked, which were missed and when they will be done, and whether the check was entered in the log book.

How is this different from the fire safety checklist?

The fire safety checklist covers a whole routine visit: extinguishers, emergency lighting, the weekly alarm test, escape routes and drills. This form goes deeper on extinguishers alone, with service dates, extended service and overhaul warnings, and a label scan for each one.

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