Form library · Facilities and maintenance

Deep cleaning checklist

A deep clean checklist that becomes the report for the client. Add each area, take before photos, tick the tasks done, record the products and dilutions, take after photos and note anything found, such as pests, mould or damage. Each area becomes a space in the project with its photos. The client rates the clean and signs on the day. Every question is listed below, and you can fill the live form in on this page.

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What should a deep cleaning checklist include?

A deep cleaning checklist should list each area with the tasks done, such as high-level dusting, sanitising surfaces and touch points, machine scrubbing floors, extracting carpets, degreasing, descaling, glass and vents, and cleaning behind and under equipment. A good report adds before and after photos, the products used and anything found, and the client's sign-off.

Last updated 17 October 2026. Facts checked by the SiteSurvey team on 17 October 2026 against HSE: COSHH basics, what COSHH is and HSE: chemical safety data sheets.

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Open the completed example to see fictional readings, notes, photos and calculations. Choose Blank form to try entering your own answers.

Want to see one filled in? See a completed deep cleaning checklist report (PDF), made by SiteSurvey from a fictional site visit.

Every question in the deep cleaning checklist template

A deep clean report: every area with before and after photos, the tasks done, products used and anything found, plus COSHH and PPE checks and the client's sign-off. 4 sections and 45 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.

Make it your own: every question is editable

This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.

Details you only enter once

Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.

Project: the project name
Client: the project's customer
Site: the site, when the form is opened for a space or a product
Site address: the site address, from the space or the project

Job

ProjectShort answer
Fills in from the project name
ClientShort answer
Fills in from the project's customer
Site*Short answer
Fills in from the site, when the form is opened for a space or a product
Site addressShort answer
Fills in from the site address, from the space or the project
Site entrance (GPS)Short answer
Tap Mark current location when you arrive, so the client's report shows where the team was. Mark current location works on web forms today; the app version is on its way.
Date of the clean*Date
TimeTime
Team leader*Short answer
Team sizeNumber
Finish timeTime
Agreed scope*Notes
Walk Cam: before and afterWalk Cam video with voice-to-text
Optional. Film a guided walk-through on the SiteSurvey app.

Chemicals and PPE

Are COSHH assessments and safety data sheets on site for every product used?Yes or No
CheckThe COSHH Regulations require employers to adequately control exposure to substances hazardous to health, based on a risk assessment. The safety data sheet for each product helps make that assessment, but is not an assessment itself.
Shown when “Are COSHH assessments and safety data sheets on site for every product used?” is No
PPE wornTick all that apply
- Gloves
- Eye protection
- Mask or respirator
- Apron or overalls
- Safety footwear
- None needed
Were wet floor signs and barriers used?Yes or No

Areas

Areas cleaned
Repeat for each area. Each one asks:
- Area*Short answer
- TypeChoose one
  - Kitchen
  - Washroom
  - Office
  - Corridor or stairs
  - Ward or bedroom
  - Warehouse or plant
  - Other
- Floor length (m)Number
  With a tape or laser measure, for floors you scrubbed, extracted or mopped. Leave blank for areas priced by the job.
- Floor width (m)Number
- Floor area (m²)Worked out by the form
  Shown only when the answers above make it relevant
- Before photosPhotos
- Tasks doneTick all that apply
  - High-level dusting
  - Surfaces cleaned and sanitised
  - Touch points disinfected
  - Floors machine scrubbed
  - Carpets hot water extracted
  - Degreasing
  - Descaling
  - Internal glass
  - Vents and extract grilles
  - Behind and under equipment
- Products used and dilutionShort answer
- After photosPhotos
- Found during the cleanTick all that apply
  - Damage
  - Pest activity
  - Mould
  - Leak
  - Items left behind
  - Nothing
- DetailsNotes
  Shown only when the answers above make it relevant
- Size of the mould, damage or leak mark (m)Number
  Photograph it face on with something of known size in the same plane, such as a 300 mm wall tile, and measure from the photo. It is an estimate for the client's report, not a survey.
  Shown only when the answers above make it relevant
- ResultChoose one
  - Complete
  - Partly done
  - Not done
- Why not complete?Short answer
  Shown only when the answers above make it relevant
- f_rowWorked out by the form
- f_doneWorked out by the form
- f_partWorked out by the form
- f_findWorked out by the form
Areas recordedWorked out by the form
Areas completeWorked out by the form
Areas partly done or not doneWorked out by the form
Areas complete (%)Worked out by the form
Areas where something was foundWorked out by the form
Floor area recorded (m²)Worked out by the form
CheckNot every area is complete. The reason is recorded against each area: agree a return visit with the client and put the date in the client comments.
Shown only when the answers above make it relevant
CheckSomething was found during the clean. Tell the client in writing and pass pest activity to their pest contractor, and leaks or damage to whoever maintains the building. Cleaning does not fix the cause.
Shown only when the answers above make it relevant

Client sign-off

Client satisfactionChoose one
- Very satisfied
- Satisfied
- Not satisfied
Client commentsNotes
Client nameShort answer
Client signatureSignature
Team leader name*Short answer
Team leader signatureSignature

See it filled in

A completed deep cleaning checklist report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.

See completed form (PDF) ↗

Deep cleaning checklist FAQs

Why take before and after photos?

They are the proof of the work. The client sees what changed, and you have a record if a question comes up later. Each area in the form has its own before and after photos, and the optional Walk Cam films the whole job.

Do I need COSHH assessments for cleaning chemicals?

Yes, for any that are hazardous to health. HSE says the law (COSHH) requires employers to adequately control exposure, based on a risk assessment. The safety data sheet for each product helps with that assessment but is not an assessment itself. The form asks whether both are on site and records the PPE worn.

What if we find pests, mould or damage?

Record it against the area with details. Finding mouse droppings behind a fryer, mould in a washroom or a leak is useful information for the client, and the record shows it was there before you started.

Can the client sign it off?

Yes. The client rates the clean, adds comments and signs on your phone, and the team leader signs too. The report then goes as a PDF or a share link.

What if an area is not finished?

Mark it partly done or not done and say why, for example out of time. The form counts the areas completed.

Who uses this?

Commercial cleaning contractors, kitchen deep clean specialists, end of tenancy cleaners and facilities teams.

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