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A stock condition survey form for social landlords, one home at a time. It records access, hazards against the 21 HHSRS hazards, each element with its condition, renewal year and cost to replace, the kitchen and bathroom, heating, safety records and alarms, and the work needed, with the 5 year cost added up for you. Every question is listed below, and you can fill the live form in on this page.
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A stock condition survey should record the home and how much of it was inspected, any hazards with their location and photos, each main element with its condition, install year, expected lifetime and replacement year, the age of the kitchen and bathroom, heating, gas and electrical safety records, smoke and carbon monoxide alarms, and recommended work by year.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against the RSH Safety and Quality Standard, the RSH focus report on the condition of tenants' homes, the HHSRS Operating Guidance and the HHSRS (England) (Amendment) Regulations 2026.
Survey the home on a phone. Pin the front door, measure mould and elements from a photo, and give each element a quantity and a rate, so the form works out what it costs to replace and what falls due in the next 5 years. Hazards are recorded, not scored, unless a trained assessor scores them.
Measure a wall height or a gutter run from a photo with the front door as the reference, then enter the quantity and your own rate. The form works out the cost to replace. It works on web forms in any phone browser today, and the app version is on its way.
How measuring from a photo works →
The form counts hazards, elements in poor or failed condition and elements due within 5 years, and adds up the cost to replace everything priced and the share due within 5 years, ready for the investment plan.
How calculated fields work →
On an estate, mark the front door so the record shows which home was surveyed, including a no access attempt. Mark current location works on web forms in any phone browser today, and the app version is on its way.
How GPS location works →Record each room as you go and talk through what you see. The clip is kept with the survey for the asset team.
How Walk Cam works →A fictional 1960s semi: mould around a weak bathroom fan measured at about 0.43 by 0.61 m, a loose stair handrail, six elements priced with £14,150 due within 5 years, and a front wall measured at 4.92 m to the eaves. Open it as a filled-in form, or switch to a blank copy and try it yourself.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed stock condition survey report (PDF), made by SiteSurvey from a fictional site visit.
Your team completes the stock condition survey on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Elements, lifecycles and renewal years, kitchen and bathroom, heating and electrics, hazards and recommended work for each property. 7 sections and 102 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
The home, the visit and how much of it you could inspect.
Filled in from the project in SiteSurvey.
Mark it at the door. On an estate it shows which home was surveyed, and it is kept with a no access attempt too.
Optional. Film a guided walk-through on the SiteSurvey app.
Hazards come first so nothing urgent waits. Record each one against the HHSRS list of 21 hazards, with its location and a photo.
Hold an A4 sheet flat beside it and measure from a photo. It is an estimate.
Type it in, or measure the width and height from a photo.
One record for each element. Use the same ratings in every home.
From your landlord's lifecycle table or the Decent Homes guidance, Annex A.
For example the run of a gutter or the height of a wall, against a door or a person in the photo. It helps you work out the quantity below. An estimate.
Your organisation's own rate.
The facilities test in the Decent Homes guidance. A home fails it if it lacks three or more of those listed.
What heats the home, the safety records you were shown and the alarms you tested.
For example a gas or oil boiler, or a log burning stove.
What needs doing and when, for the landlord to plan.
A report records what was found and when. The landlord decides what happens next.
Set by the landlord asset management policy.
A completed stock condition survey report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
The Regulator of Social Housing's Safety and Quality Standard says registered providers must have an accurate record at an individual property level of the condition of their homes, based on a physical assessment of all homes, and keep it up to date. The regulator's focus report describes a standard approach of physically inspecting about 20% of homes each year, so each home roughly every five years.
21. The Housing Health and Safety Rating System was revised in England from 23 June 2026, cutting the list from 29 hazards to 21 and replacing the lettered bands with High, Medium and Low. The form lists all 21 in its hazard dropdown.
No. Scoring a hazard should only be done by someone trained in the HHSRS. If a trained assessor enters a score, the form shows the band: High for 1,000 or more, which is Category 1, Medium for 100 to 999 and Low below 100. If the hazard has not been scored, the form asks whether a scored assessment has been requested.
For each element it asks for the condition, install year and the standard lifetime you are using, then works out the age and the replacement year. Under the Decent Homes guidance a component fails the repair test only if it is both old and in poor condition, and the form flags old, old and poor, and early failure separately.
The form records the attempt number and whether a contact card was left, and passes the home back for a new appointment. From the third attempt it prompts a referral to the housing officer under the landlord's access procedure.
Yes. It is an editable form from the SiteSurvey library, so you can change the elements, ratings and questions. In the app it works offline, takes photos against each element and hazard, and produces a PDF report or a share link.
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