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A general purpose site visit report for any kind of visit, from a routine check to a meeting or handover. Record why you went and who was there, each finding with photos and any action, then the overall notes, the next visit and your signature. Every question is listed below, and you can fill the live form in on this page.
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Scan the code with your phone camera. It opens the real form, no sign-up needed.
Open the live example and fill it in, just as your team would on site. No sign-up needed.
See it on this phoneEvery question is editable. Add this form to your account, then change the wording, add or remove questions and options, and make it fit your own jobs.
A site visit report should record the site, the date, the purpose of the visit and the name, company and role of each person present. It should list each finding by area with an observation and photos, and for any action say who will do it and by when. It ends with overall notes, whether another visit is needed and a dated signature.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against ICO: what is personal data, ICO: the data minimisation principle and ICO: the storage limitation principle.
Record each finding where you find it: the area, what you saw, a photo, a measurement if you need one, and the action with its owner, priority and date. The report counts the actions and flags the high priority ones before you leave.
When a finding needs a size, photograph it with a door or a person in the same plane and tap both ends. The figure and the marked-up photo stay with the finding. It works on web forms in any phone browser today, and the app version is on its way.
How measuring from a photo works →
The report counts the findings and the actions raised, and a high priority action brings up a reminder to agree who does it before you leave.
How calculated fields work →
Mark the site location on arrival, with an OS grid reference and its accuracy, as a simple record of where the visit happened.
How GPS location works →Walk Cam records the walk round and turns what you say into text, for visits where filming is quicker than typing.
A fictional visit to a residential block plant room after complaints about slow hot water: five findings with photos, a failing return pump reported as a legionella risk, a length of bare pipe measured from a photo, and three actions with owners and dates.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed site visit report report (PDF), made by SiteSurvey from a fictional site visit.
For teams
Paper or a spreadsheet works for the odd job. When your team does this every week, SiteSurvey keeps every visit in one place and turns each one into a report you can send.
Your team completes the site visit report on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
General purpose visit: purpose, who was there, findings with photos, actions and follow-up. 4 sections and 29 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
Where, when, why and who was there.
Filled in from the project in SiteSurvey.
Optional. Mark it on arrival as a record of where the visit took place.
Name, company and role of each person.
One entry for each thing you saw or discussed.
Optional: a height, width or length. Measure from a photo with a door or a person beside it, or type it in.
The overall picture and what happens next.
A completed site visit report report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Any. The purpose list covers a routine visit, progress check, inspection, survey, fault or complaint, meeting and handover, and there is space to say what the visit was for.
Each finding asks whether action is needed. If it is, the form asks for the action, who will do it and the due date, and it counts the actions raised on the visit.
Yes. This form is short and general. The site inspection report template is built for construction visits, with weather, labour, progress against the programme, tests and queries.
Yes. In SiteSurvey the form comes from the library as an editable form, so you can add or remove questions and add conditional questions to suit your visits.
Yes, but a name with a company and role is personal data, so UK data protection law applies. The ICO says to hold only the personal data you need for your purpose and to keep it no longer than you need it, so set how long you keep visit reports.
Yes. In the SiteSurvey app the form works offline, attaches photos to each finding, collects a signature and produces a PDF report or share link when it syncs.
Related templates
Site visit report: weather, labour, progress against programme, area by area record, tests, queries and instructions.
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One issue, fast: where, what, photo, priority, who owns it.
Delivery record signed on the device: items with quantities and condition, where they were left, photos, exceptions and the name and signature of who received them.
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