Form library · Construction and handover
A construction site inspection form for site managers, clerks of works and contract administrators. It records the visit, weather and site conditions, labour and deliveries, progress against the programme, findings area by area, materials and tests, and open queries. Every question is listed below, and you can fill the live form in on this page.
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A site inspection report should record the project, date, inspector and type of visit, the weather and any time lost, who was on site, progress against the programme, and each area inspected with photos and findings. For each finding it should say what is wrong, when it must be put right, who needs to act and by when, then list open queries, the next visit and who receives the report.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against CDM 2015 regulation 13, HSE: principal contractors and regulation 7 of the Building Regulations 2010 (materials and workmanship).
Record each area of the site as its own entry: where it is, the stage the work has reached, progress against the programme, photos and any finding. The report counts the findings by when they must be put right and the areas behind programme.
Photograph the work square on with a door or an A4 sheet in the same plane and measure it against the drawing. It is an estimate, so check the critical figures with a tape. It works on web forms in any phone browser today, and the app version is on its way.
How measuring from a photo works →
The report counts the findings in the area record, how many must be put right now and how many before they are covered up, the areas behind programme, and the findings still open at the end of the visit.
How calculated fields work →
On a large or phased site, mark each area's position so the next visit, and whoever has to put a finding right, goes to the same place.
How GPS location works →Walk Cam records the walk with a guided point for each area, so the evidence of what was open before it was covered is on video.
A fictional clerk of works visit to a level 2 office fit-out in week 9 of 16: labour on site, progress by area, an open partition head that must be sealed before the ceiling closes, a condenser plinth cast short of the drawing, and a witnessed pressure test.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed site inspection report (PDF), made by SiteSurvey from a fictional site visit.
For teams
Paper or a spreadsheet works for the odd job. When your team does this every week, SiteSurvey keeps every visit in one place and turns each one into a report you can send.
Your team completes the site inspection on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Site visit report: weather, labour, progress against programme, area by area record, tests, queries and instructions. 8 sections and 109 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
Which project, who inspected it and what kind of visit it was.
Record the conditions on the day, even when the work is indoors.
Who was on site and what arrived.
Where the job is against the contractor's programme.
One entry for each area or trade you inspect.
Optional. Useful on a large or phased site.
Optional. An estimate from a photo with an A4 sheet or a door in the same plane; check critical dimensions with a tape.
Measuring from a photo gives an estimate.
Optional. Film a guided walk-through on the SiteSurvey app.
What the record needs before work is closed up.
Check you are inspecting against the current information.
Count the findings and set the next visit.
Leave blank to use the findings recorded area by area.
A completed site inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
The form asks your role first: the contractor's site manager, a clerk of works or the contract administrator. The site manager and clerk of works choices show a short note on what that role records and who it reports to, and a contract administrator is asked which contract the work is under.
Section 4 records the programme revision, the current week and the programme length, and works out the share of time used. If the job is behind, it asks how many working days, the causes and the recovery plan. Each area also has a planned and actual percentage complete.
No. The form says notices of delay are given under the contract and this record does not replace them. Whether lost time changes the completion date is also decided under the contract.
Under regulation 13 of CDM 2015, the principal contractor must plan, manage and monitor the construction phase and coordinate health and safety during it. The form's site conditions section asks whether you saw anything that concerned you about health and safety, and who you told.
No. The form notes that the building regulations require work to be carried out with adequate and proper materials and in a workmanlike manner. The materials and tests section records what you checked, but it does not certify the work.
Yes. In the SiteSurvey app the form works offline, attaches photos to each area, collects your signature and produces a PDF report or share link for the client, contract administrator or principal contractor.
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