Form library · Facilities and maintenance
A cleaning quality audit and housekeeping inspection for workplaces and communal areas: offices, housing block communal areas, warehouses, site welfare, schools and retail. It checks cleaning against your specification rather than listing chores for a home. Each area is scored against a pass mark and the overall result comes out green, amber or red, with counts of safety fails, washrooms short of soap or towels, chemical and waste gaps and immediate actions still open. Mark the site location by GPS on contracts with many sites. Try the form below, see every question or open a completed example.
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A cleaning audit checklist should record the premises, the cleaning team, the areas in scope and the pass mark. Each area is checked for floors, touch points, bins, glass, washroom fixtures, soap, hand drying, toilet roll, kitchens, walkways, cables, spillages and storage, with photos of failures. It then covers chemical storage, COSHH, colour coding, schedules and waste, an overall score, and actions with an owner and a due date.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against regulation 9 of the Workplace (Health, Safety and Welfare) Regulations 1992, regulation 12 of the Workplace (Health, Safety and Welfare) Regulations 1992, regulation 20 of the Workplace (Health, Safety and Welfare) Regulations 1992, regulation 21 of the Workplace (Health, Safety and Welfare) Regulations 1992, regulation 6 of the Control of Substances Hazardous to Health Regulations 2002, HSE on safety data sheets, HSE COSHH essentials SR4 for manual cleaning, HSE on cleaning and slips, regulation 3 of the Workplace (Health, Safety and Welfare) Regulations 1992 (application) and Schedule 2 of the Construction (Design and Management) Regulations 2015.
Walk each area with the form on a phone and mark each item pass or fail. The form scores every area against your pass mark, works out the overall score and gives a green, amber or red result, then counts the safety fails, the washrooms short of soap or towels, the chemical and waste gaps and the immediate actions still open. It records the audit against your cleaning specification.
Not applicable items are left out, and each area's score is the share of items passed. Washroom and kitchen items only appear where they apply, and an area under the pass mark is flagged for an action.
How calculated fields work →
The results page totals every area, gives the overall score and the change since the last audit, and a result of green at or above the pass mark, amber within 10 points below it, or red.
How calculated fields work →
The form counts the areas with a walkway, cable or spillage fail, the washrooms short of consumables and the chemical, equipment and waste checks answered No, and shows how many immediate actions are still open.
How calculated fields work →
On contracts with many sites, mark the location on arrival so each audit records where it was done. Mark current location works on web forms in any phone browser today, and the app version is on its way.
How GPS location works →A monthly follow-up audit at a fictional distribution unit: four areas, 74% overall against an 85% pass mark (red), the tea point and bin store well below standard, and an unlabelled spray bottle found in the cleaner's cupboard. Open it as a filled-in form, or switch to a blank copy and try it yourself.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed cleaning audit report (PDF), made by SiteSurvey from a fictional site visit.
For teams
Paper or a spreadsheet works for the odd job. When your team does this every week, SiteSurvey keeps every visit in one place and turns each one into a report you can send.
Your team completes the cleaning and housekeeping audit on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
A cleaning quality audit and housekeeping inspection, area by area, with a pass score, chemical and waste checks, actions and sign-off by the auditor and the cleaning supervisor. 5 sections and 89 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
The premises, who is auditing and what is in scope.
Filled in from the project in SiteSurvey.
Tap Mark current location on arrival. For contracts with many sites it records where the audit was done and puts the site on a map.
For example 85. The overall result is green at or above it, amber within 10 points below it and red further below.
One entry for each area. Mark each item Pass, Fail or Not applicable as you find it.
For example Ground floor gents, Level 2 tea point, Loading bay 3.
1 is unacceptable, 5 is excellent.
Optional. Film this area on the SiteSurvey app; each clip keeps its spoken note.
Checks for the site as a whole.
Worked out from the areas on page 2.
Every failure needs an action, an owner and a due date.
A completed cleaning audit report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
The Workplace (Health, Safety and Welfare) Regulations 1992 say that, so far as is reasonably practicable, waste must not be allowed to accumulate except in suitable receptacles (regulation 9(3)), and floors and traffic routes must be kept free from obstructions and anything that may cause a slip, trip or fall (regulation 12(3)). Toilets must be kept clean and orderly (regulation 20), and washing facilities must include soap and a means of drying (regulation 21).
Each item in an area is marked Pass, Fail or Not applicable. Not applicable items are left out, and the area score is the share of items passed. An area under the pass mark you set on page 1 is counted as below standard and needs an action. The results page adds up the areas, gives an overall score with a result of green (at or above the pass mark), amber (within 10 points below it) or red, and, on a follow-up audit, the change since the previous one.
Yes, for a workplace. Add one entry per area, such as an open plan office, meeting room, reception, washroom or tea point, and the washroom and kitchen items appear only where they apply. The housekeeping items cover clear walkways and exit routes, trailing cables, spillages and tidy storage. It is written for auditing cleaning at work premises and communal areas, not as a home cleaning list.
It checks chemical storage, labels on every container including anything decanted, a COSHH assessment, safety data sheets, gloves, colour-coded cloths, mops and buckets, wet floor signs and cleaning schedules. Under COSHH regulation 6 an employer must not carry out work liable to expose employees to a hazardous substance without a suitable and sufficient risk assessment. HSE is clear that a safety data sheet is not a risk assessment.
Yes. The Workplace Regulations do not apply to a construction site where the only activity is construction work, apart from a few regulations. Welfare there is covered by Schedule 2 of the Construction (Design and Management) Regulations 2015, which also requires toilets to be kept clean and orderly and washing facilities to have soap and a means of drying. The form shows this note when you choose construction site welfare.
The auditor and the cleaning supervisor both sign on the device, and the supervisor can add comments. Every action has a priority, an owner, a due date and a status, and the form counts the actions still open. In the SiteSurvey app it works offline with photos against each failure, and the report goes out as a PDF or a share link.
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One issue, fast: where, what, photo, priority, who owns it.
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