Form library · Housing and property
A photographic schedule of condition, recorded room by room before building works, at the start of a lease or for a party wall award. It records the ceiling, walls, floor, doors, windows and fittings in each room, any existing damage measured in millimetres, the outside if included, and a counter-signature. Every question is listed below, and you can fill the live form in on this page.
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A schedule of condition template records the visible condition of a property at a stated date. For a commercial lease, identify the premises and inspected areas, record each room element with referenced photographs, describe existing defects and state access limitations. Keep this factual condition record distinct from any assessment of repair obligations.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against the GOV.UK Party Wall etc. Act 1996 explanatory booklet and the RICS Dilapidations professional standard.
Unit 4, front office, west wall: scuffing below the window, approximately 300 mm long. Photos SC-014 and SC-015 show the location and close-up. The wall behind the fixed cupboard was not inspected.
Fictional example. Record the actual evidence and approved arrangements for your job.
A general description such as “fair condition” is difficult to compare later. Identify the element, describe what was visible and link the photograph; do not treat an inaccessible area as defect-free.
Check the room and photo references before sharing the record with the relevant parties. Preserve the dated version and any counter-signature. Use a separate dilapidations record if later work requires an assessment of breaches or remedial items.
Walk the property room by room on a phone. Photograph every crack and mark, measure its length from a photo, pin each outside area with GPS, and let the form count the rooms with existing damage, so there is a clear record to compare against when the work is finished.
Tap both ends of something of known size, such as an A4 sheet taped beside the crack, a door or a run of brick courses, then both ends of the crack. The length fills in, and the marked-up photo stays with it for the comparison later. It works on web forms in any phone browser today, and the app version is on its way.
How measuring from a photo works →
Mark current location fills each outside area's position with GPS coordinates and an OS grid reference, which helps on a large plot with boundary walls, outbuildings and trees.
How GPS location works →
Each room counts its elements in poor condition, and the schedule totals the rooms recorded, the rooms with existing damage and the outside areas with damage, so the summary is ready to agree with the other party.
How calculated fields work →The form has a Walk Cam field. Record a short clip at each point and say what you see; the words become the written answer and stills go into the report.
How Walk Cam works →A fictional terrace in Leeds recorded before the neighbour's loft conversion and rear extension: four rooms and three outside areas, with a 1430 mm crack at the rear and a 260 mm plaster crack on the landing measured from photos. Open it filled in, or switch to a blank copy and try it.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed schedule of condition report (PDF), made by SiteSurvey from a fictional site visit.
Walk Cam route · four guided clips
Walk the accessible areas before refurbishment begins. Film each existing visible mark in its zone context so the later team can locate and compare it.
Record the property reference, visit date, access limits and planned work area. Start with a wide zone view; keep each close-up tied to a fixed feature and a spoken location. The four AI clips illustrate separate zones, not a continuous camera walk.
Film from the doorway through the accessible area, showing walls, exposed ceiling and floor before closing in on any detail.
An unfinished open area is shown from its entrance, with exposed ceiling services and floor in view.
Start with the window and surrounding wall, then move close to the visible line without interpreting its cause.
A branching crack-like line is visible beside the window in a separate example office zone; its depth and cause are unknown.
Sweep the accessible floor edge and skirting with enough wider context to locate surface marks.
A grey floor with surface marks and skirting along a separate example room wall is visible.
Show the door frame and accessible threshold from a safe position, including adjacent paving.
The entrance frame has visible scuffs and the adjacent threshold and paving are recorded.
A fictional six-page example with the four points, twelve stills from the clips, observations, follow-up actions and the limits of a visual record.
View the visual evidence (PDF) ↗ · Download the full sample report
This is a video record of accessible visible condition. It is not a formal agreed schedule of condition, structural diagnosis or proof of when a mark arose. Where a lease or contract requires a schedule, agree its author, scope and status separately. Example footage was generated in Google Flow and the observations are scripted; no real site is shown. Walk Cam works inside any form in the app. How Walk Cam works · All visual inspections
For teams
Paper or a spreadsheet works for the odd job. When your team does this every week, SiteSurvey keeps every visit in one place and turns each one into a report you can send.
Your team completes the schedule of condition on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Photographic record of condition before works or at the start of a lease, room by room. 4 sections and 65 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
The property, why the schedule is being made and what limited the inspection.
Filled in from the project in SiteSurvey.
The landlord or tenant, or the adjoining owner and their surveyor.
Note any rain earlier in the day: it can show up as staining or damp.
For example: furniture against walls, fitted carpets not lifted, loft not entered.
One entry for each room. Work round the room in the same order every time.
For example: first floor, rear bedroom.
Tape an A4 sheet beside it and measure from a photo, or use a tape. Note the width of any crack in the description.
Put a tape or crack gauge in the shot.
Measuring from a photo gives an estimate.
Use a crack gauge for widths.
Optional. Film the four guided points on the SiteSurvey app; each clip keeps its spoken note.
Only if the outside is part of the schedule.
Useful for boundary walls, outbuildings and trees on a large plot.
Measure from a photo with an A4 sheet or a door in the same plane, or use a tape.
The surveyor signs. The other party can counter-sign to agree the record.
A completed schedule of condition report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
The form covers three reasons: before building works, at the start of a lease, and for a party wall award. For building works and party wall awards it asks what work is planned and where, and for a lease or award it records the other party. RICS guidance lists a schedule of condition with photographs among the documents a surveyor should get when dilapidations are assessed at the end of a lease.
Take an overview of each wall from the opposite side of the room, then close-ups of anything damaged with a tape or crack gauge in the shot. Give crack widths and lengths in millimetres, and work round each room in the same order every time.
Record what you can see, not what caused it, and describe each crack or defect so that the other surveyor could find it again. The Party Wall etc. Act 1996 does not require a schedule of condition, but the GOV.UK explanatory booklet says it is prudent, so that any damage can be properly attributed and made good.
The form asks what could not be inspected and why, such as furniture against walls, fitted carpets not lifted or a loft not entered. Each room element can also be marked as not inspected rather than given a condition.
The surveyor signs, and the form asks whether the other party is counter-signing to agree the record. If they are, it records their name, role and signature on the device.
In the SiteSurvey app, yes. The form works offline, photos stay with the room and element they belong to, and the schedule becomes a PDF report or a share link. It is an editable form from the library, so you can add rooms, elements or questions.
Related templates
Schedule of dilapidations against the lease: item record with remedy and cost, summary of costs, intentions and timing.
Condition survey of a building: limits of inspection, element by element record, services and risks, further investigations.
Check-in or check-out inventory with meter readings, keys, cleanliness and room by room condition, signed by both parties.
Room by room damp and mould inspection with causes, HHSRS hazard check, photos and remedial actions. Built for Awaab's Law timescales.
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