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A routine property inspection form for landlords, letting agents and housing officers, used while the tenant is living in the home. It records the notice given, what the tenant reports, alarms and safety records, each room's condition and any repairs with a priority, measures a damp patch from a photo and counts the repairs by priority for you. Every question is listed below, and you can fill the live form in on this page.
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A rental property inspection checklist should record the written notice given, who inspected and what access there was, what the tenant reports, smoke and carbon monoxide alarms tested, the gas and electrical safety records, the condition and cleanliness of each room with photos of any issue, heating and ventilation, outside defects, and each repair with its priority and who is responsible.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against section 11 of the Landlord and Tenant Act 1985, regulation 4 of the Smoke and Carbon Monoxide Alarm (England) Regulations 2015, regulation 36 of the Gas Safety (Installation and Use) Regulations 1998 and regulation 3 of the Electrical Safety Standards in the Private Rented Sector and Social Rented Sector (England) Regulations 2020.
Walk the home with the tenant and the form on a phone. Mark your arrival at the door, measure a damp patch from a photo, and let the form count the rooms, the repairs by priority and the repairs that fall to the tenant, ready for the landlord's report.
Tape an A4 sheet beside the patch and measure it from a photo, so the next inspection can see if it has grown. It works on web forms in any phone browser today, and the app version is on its way.
How measuring from a photo works →
Each room's issue carries its priority and who is responsible, and the summary counts them for you: emergency, 7, 14 and 28 days, repairs for the tenant and the damp area found.
How calculated fields work →
Mark your location at the front door when you arrive. It records that the visit took place at this address. Mark current location works on web forms in any phone browser today, and the app version is on its way.
How GPS location works →Film the condition of each room as you go. The clip sits with the inspection, so a dispute later starts from the same evidence.
How Walk Cam works →A routine inspection of a fictional rented flat with 24 hours' written notice: a damp patch under the living room window measured at about 0.33 by 0.30 m, a leaking sink trap in the kitchen, alarms tested and two repairs raised. Open it as a filled-in form, or switch to a blank copy and try it yourself.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed property inspection report (PDF), made by SiteSurvey from a fictional site visit.
Your team completes the routine property inspection on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Periodic tenancy inspection: tenant's account, alarms and safety records, room by room condition, repairs with priorities. 8 sections and 108 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
Which home, what kind of visit, and the notice given to the occupier.
Filled in from the project in SiteSurvey.
Mark it at the front door. It records that the visit took place at this address. Tap Mark current location on site. It saves the coordinates, a grid reference and the accuracy.
Optional. Film a guided walk-through on the SiteSurvey app.
Record what the tenant tells you, in their words where you can.
Test every alarm and say the result. Count the alarms, then check the records.
One entry for each room. Photograph every issue where it is.
Hold an A4 sheet flat beside the patch and measure from a photo, or use a tape. A photo gives an estimate.
Checks that apply to the whole home.
Count the repairs by priority. Leave a box at 0 if there are none.
Who gets the report, and when the home is seen again.
A completed property inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Yes, for a landlord or agent inspecting a let home during a tenancy. It covers the tenant's account, alarms and safety records, the condition of each room and repairs with priorities. It is not a survey for someone buying a house, which needs a qualified surveyor.
Section 11 of the Landlord and Tenant Act 1985 lets the landlord, or a person authorised by the landlord in writing, enter at reasonable times of the day to view the condition of the home, on 24 hours' notice in writing to the occupier. The form records the notice, how it was given and, if it was short or missing, whether the occupier agreed to the visit.
There is no legal frequency for routine inspections. Many landlords and agents inspect every three to six months, which is common practice rather than law. The form records the date of the next routine inspection and any follow-up visit to check repairs.
In England the regulations require a smoke alarm on each storey with a room used as living accommodation, and a carbon monoxide alarm in any such room with a fixed combustion appliance other than a gas cooker. The form counts storeys and rooms against the alarms fitted, records which alarms sounded when tested, and flags any that are missing or failed.
It asks whether the gas safety record has been seen and whether the check was made in the last 12 months, as gas appliances and flues supplied by the landlord must be checked at intervals of not more than 12 months. It also asks about the electrical installation report: in rented homes in England, private and social, the installation must be inspected and tested at intervals of no more than 5 years.
Each issue found in a room gets a type, a description, photos and a priority: emergency, within 7, 14 or 28 days, or check again at the next visit. It also records who is responsible and the trade needed, and the repairs summary totals the repairs you count at each priority.
Yes. The sign-off records the inspector's signature and, if the tenant is signing, their name and signature on the phone or tablet. If they do not sign, the form records why. In the SiteSurvey app the inspection works offline and becomes a PDF report or a share link.
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