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A room survey for audio visual installs, done before design and quotation. Measure the room, photograph the intake and ceiling, record power, data, structure and asbestos information, then list each equipment position with its weight and power. Every question is listed below, and you can fill the live form in on this page.
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An AV site survey should record the room's dimensions and construction, photos of the room, electrical intake and ceiling, the power and data available, what equipment will be fixed to, asbestos information, and each proposed equipment position with its weight and power. It should also cover the access route, work at height and the open items to confirm before design.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against regulation 4 of the Control of Asbestos Regulations 2012 (duty to manage), regulation 5 of the Control of Asbestos Regulations 2012 (identifying asbestos before work), HSE on finding out if asbestos could be present in a building, regulation 6 of the Work at Height Regulations 2005 (avoiding work at height) and HSE guidance on ladders and stepladders.
Walk the room with a phone. Measure the display wall and the height to the lowest service from a photo, check the screen size against the farthest viewer, and let the form count the kit, the positions still to check and the work at height for the quote.
Photograph the wall square on with a door in shot, tap the top and bottom of the door, then the two ends of the wall. The width goes into the answer with the marked-up photo, and the form shows how wide your proposed screen is next to it. It works on web forms in any phone browser today, and the app version is on its way.
How measuring from a photo works →
Enter the distance to the farthest viewer and the form works out the smallest screen by the common one-sixth rule of thumb. If the proposed size is smaller, a note says so before you quote, and reminds you that detailed content needs a bigger image.
How calculated fields work →
Every position adds to the totals as you go: items of equipment, displays, loudspeakers and cameras, total weight and power, positions with the fixing not yet checked, and positions that cannot be fitted from the floor.
How calculated fields work →Walk Cam records the room with your spoken note typed in as you talk: the soffit, the duct and the clear height, for the engineers who were not on the survey.
How Walk Cam works →A fictional training room in a former shop under fit-out: the screen wall and the lowest service measured from photos, a 120-inch screen flagged as small for the back row so two repeat displays are proposed, eleven items counted, the unloading point pinned by GPS and the open items for the client.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed AV site survey report (PDF), made by SiteSurvey from a fictional site visit.
Your team completes the av site survey on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Room survey for AV installs: dimensions, photos, power and data, ceiling and structure, equipment positions, access. 9 sections and 116 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
Where the room is, what is going in and who was there.
Filled in from the project in SiteSurvey.
Optional. Film a guided walk-through on the SiteSurvey app.
Measure on site. The form works out the floor area and the volume.
Measuring from a photo gives an estimate. Check critical sizes with a tape or laser.
Measuring from a photo gives an estimate. Check critical sizes with a tape or laser.
Use a laser where you can. Measure from photo gives a quick estimate from a photo taken square on to a wall, with a door or an A4 sheet in shot as the reference.
Measuring from a photo gives an estimate. Check critical sizes with a tape or laser.
Three photos that let a designer see the room without visiting it.
Record what you can see. Do not open electrical enclosures unless you are competent to.
Look up. Record what is there and what anything new would be fixed to.
What the installer has been told about the building before anyone drills into it.
One entry for each kind of equipment. The form works out the weight and power for each and for the room.
Wall to wall, or between windows, doors and columns. Measure from photo works with a door or an A4 sheet on the same wall.
Measuring from a photo gives an estimate. Check critical sizes with a tape or laser.
How people and equipment get in, and what cannot be done from the floor.
On a campus, school or business park: stand at the loading point or the entrance to use and tap Mark current location, with a short note such as Rear service door, by the bins.
Measuring from a photo gives an estimate. Check critical sizes with a tape or laser.
Measuring from a photo gives an estimate. Check critical sizes with a tape or laser.
What has to be answered before design and quotation.
A completed AV site survey report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Fixing screens, speakers or projectors can mean drilling into walls and ceilings. In non-domestic premises the dutyholder must give information on the location and condition of asbestos to anyone liable to disturb it, and where there is doubt the law requires an employer to assume asbestos is present. HSE guidance says buildings constructed after 2000 are unlikely to contain asbestos, so the form asks for the build date and where it came from.
Floor area and room volume from the dimensions, the height taken up by services below the ceiling, and the cable length to allow for the longest route. For each equipment position it totals the weight and power, adds them up for the room, and warns if the power needed is more than the spare capacity you recorded.
Yes. Work at height has no minimum height: it is any work where a person could fall far enough to be injured, and the law says to avoid it where reasonably practicable and plan it properly where it is not. The form asks which tasks cannot be done from the floor, whether any can be done at floor level instead, the access equipment proposed and the state of the floor it will stand on. HSE guidance is that ladders suit low-risk, short-duration tasks, so choosing one asks the surveyor to say why it is suitable.
Yes. If you have no drawings, the form tells you to sketch the room and measure every dimension on site. Dimensions taken from drawings and not checked are flagged, so the report says so before anything is ordered.
The form asks for three: the whole room from the entrance, the electrical intake and meter close enough to read the labels, and the ceiling looking up with the services in shot. In the SiteSurvey app you can also film an optional Walk Cam walk-through of the room.
It is built for AV rooms, so it asks about displays, loudspeakers, projectors, echo and background noise. The form is in the SiteSurvey form library and can be edited, so you can keep the survey details, dimensions, photos, access and open items sections and change the rest for other work.
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