Form library · Construction and handover
A job completion and customer sign-off form for the end of a job. Record the work carried out with photos and the certificates and documents handed over, list anything outstanding with the date agreed with the customer and who will do it, and have the customer accept the work and sign alongside the engineer. Every question is listed below, and you can fill the live form in on this page.
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A work completion certificate should record the project or site, the date, the work carried out, the certificates, manuals and keys handed over, and photos of the finished work. It should list any outstanding items with the completion date agreed with the customer and who will do each one, then record whether the customer accepts the work as complete or with outstanding items, with the customer's name, position and signature and the engineer's name and signature.
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against GOV.UK: building regulations approval, how to apply and GOV.UK: use a competent person scheme.
Hand the phone to the customer at the end of the job. The certificate lists the work and the documents handed over, counts the items still to finish, checks the answer matches them, and records where it was signed.
Each item still to finish is its own row with a date and a name, and the form counts them. If items are listed but the customer is marked as accepting the work as complete, a note asks you to put it right before anyone signs.
How calculated fields work →
Mark current location records where the certificate was signed, with an OS grid reference and its accuracy, so there is no argument later about whether it was signed on site.
How GPS location works →Walk Cam records the finished work before the customer signs, and turns what you say into text, so the state of the job at handover is on video as well as in the photos.
A fictional void flat kitchen replacement signed off by the housing association's voids manager, with the certificates handed over, photos of the finished kitchen and two small items to come back for.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed work completion report (PDF), made by SiteSurvey from a fictional site visit.
For teams
Paper or a spreadsheet works for the odd job. When your team does this every week, SiteSurvey keeps every visit in one place and turns each one into a report you can send.
Your team completes the sign off on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Customer acceptance at handover: work completed, outstanding items, customer name and signature. 3 sections and 20 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
What was done, where and when.
Anything still to do, with the date agreed with the customer.
The customer signs to accept the work. The engineer signs for doing it.
Optional. A record that the work was signed off on site.
A completed work completion report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Yes. The customer can accept the work as complete or accept it with outstanding items. Each outstanding item is listed with an agreed completion date, so the customer knows what they have accepted.
The form checks the two against each other. If items are listed as outstanding but the customer is recorded as accepting the work as complete, it asks you to change the answer or remove the items. If there are no items but the work is accepted with outstanding items, it asks you to add them.
The customer signs to accept the work and the engineer signs for doing it. The form records the customer's name and position and the engineer's name alongside each signature, and if the customer does not sign, it asks why.
No. For work that needs building regulations approval, the completion certificate comes from the building control body, or from the installer if they are registered with a competent person scheme. The form records that a building control or competent person certificate was handed over, but it does not replace one.
Yes. In the SiteSurvey app the form works offline, takes photos of the completed work, collects both signatures on the phone or tablet and produces a PDF report or share link.
Yes. The form comes from the SiteSurvey library as an editable form, so you can add questions such as test readings or a checklist for your trade to suit your jobs.
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