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An inspection record for timber and plastic pallets, so damaged pallets are found and taken out of use. Record the area checked and how many pallets were checked, then add each damaged pallet with its type, faults such as a missing or broken board, a split block, a twisted block or a protruding nail, the decision and photos. The form shows the EPAL exchange faults for Euro pallets and the HSE rule for one-way pallets, counts pallets withdrawn for repair and for destruction, records where withdrawn pallets are kept and the likely causes, and ends with an optional Walk Cam route and actions. Every question is listed below, and you can fill the live form in on this page.
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HSE's HSG76 says all pallets should be inspected each time before use to make sure they are in a safe condition, that you should have an effective system for pallet inspection, and that damaged pallets should be withdrawn for suitable repair or destruction. HSE lists the continued use of a damaged pallet among the six main sources of accidents with flat timber pallets. A dated record of each stock check shows that the system is working.
Last updated . Facts checked by the SiteSurvey team on 17 October 2026 against HSE HSG76: warehousing and storage, a guide to health and safety and EPAL: the EPAL Euro pallet, exchange criteria and repair.
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Want to see one filled in? See a completed pallet inspection report (PDF), made by SiteSurvey from a fictional site visit.
Walk Cam route · four guided clips
Film the stack, then each board and block, and finish where damaged pallets are taken out of use.
Record the site, bay, date and who checked. Show each pallet whole before any damage. The four AI-generated clips illustrate one route, not a real warehouse.
Show the stack or bay of empty pallets and where it is, before any single pallet.
A stack of empty wooden pallets stands at the side of a warehouse bay.
Film each board for breaks, missing pieces and splits, keeping the pallet in view.
One top board is broken across its width.
Show the blocks and any protruding nails or twisted blocks along each side.
A corner block is split and a nail shank protrudes.
End at the place damaged pallets go, so it is clear they are out of use.
Damaged pallets are set aside in a marked area.
A fictional six-page example with the four points, twelve stills from the clips, observations, follow-up actions and the limits of a visual record.
View the visual evidence (PDF) ↗ · Download the full sample report
Video records visible damage. It does not decide whether a pallet can be repaired, rate its load capacity or replace a hands-on check before each use. Example footage was generated in Google Flow and the observations are scripted; no real site is shown. Walk Cam works inside any form in the app. How Walk Cam works · All visual inspections
A pallet inspection record: the stock or bay checked, each damaged pallet with its type, faults such as broken or missing boards, split blocks and protruding nails, the decision, photos, the withdrawn area and actions. 3 sections and 30 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
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Optional. Film the four guided points on the SiteSurvey app; each clip keeps its spoken note.
A record of pallet condition and withdrawal. It is not a racking inspection, a load rating or a repair to EPAL's technical regulations.
Faults found and the decision
Tick each fault you can see and record whether the pallet is withdrawn for repair, destruction or return. Say where withdrawn pallets are kept.
Euro pallet with a deck board broken across its width, withdrawn for repair by the licensed repairer and kept in the marked area by bay 6.
Fictional example of record wording. Use the actual evidence and approved arrangements for your job; this is not a completed report or an instruction to carry out the work.
A completed pallet inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Look for missing or broken boards, split or missing blocks, twisted blocks, protruding nails, rot and contamination. For Euro pallets, EPAL says a pallet is not exchangeable if a board is missing or broken across or diagonally, a block is missing or split or a board splintered so that more than one nail shank shows, or a twisted block protrudes more than 10 mm.
No. EPAL says EPAL Euro pallets may only be repaired by licensed repair operations. The form records whether each pallet is withdrawn for repair, withdrawn for destruction or returned to the pool or hire company.
HSE's HSG76 says expendable pallets, designed for one delivery only, should be clearly marked, are not normally suitable for storing on racking and should not be reused.
HSG76 says empty pallets should be handled carefully and not dragged or thrown about, forks should go in at least three quarters of the pallet depth, pallet truck wheels can damage base boards and strapping can pull deck boards off. The form records the likely causes so you can deal with them.
No. This form covers the pallets themselves. Use the pallet racking inspection checklist for the racking.
Warehouse and goods-in teams, distribution centres, manufacturers, retailers' back-of-house teams and pallet pool users.
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