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A tenancy inventory form for the check-in at the start of a let and the check-out at the end, with void visits in between. It records the tenancy, rent and deposit, overall cleanliness and condition, meter readings, keys, each room in order with its contents, alarms and safety records, and the tenant's agreement. At check-out it works out the energy used and any keys not returned. Every question is listed below, and you can fill the live form in on this page.
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A tenancy inventory, or property inventory, should record the type of report and the tenancy dates, overall cleanliness and condition as separate items, meter readings with photos, every key, each room in order with floors, walls, windows, fittings, appliances and furniture, any marks or damage with close-up photos, the alarm tests, and the tenant's agreement or comments with signatures.
Last updated . Facts checked by the SiteSurvey team on 20 October 2026 against GOV.UK tenancy deposit protection, GOV.UK fees you can charge as part of a tenancy and regulation 4 of the Smoke and Carbon Monoxide Alarm (England) Regulations 2015.
Take the inventory round the property on a phone at check-in, and use the same form at check-out. Measure each mark from a photo so the two reports compare like with like, and let the form work out the energy used, the keys not returned and the rooms with marks or damage.
Put an A4 sheet beside a carpet stain or a scuff, or use the switch plate or a radiator, and measure the mark from the photo. The size and the marked-up photo are in the report, ready to compare at check-out. It works on web forms in any phone browser today, and the app version is on its way.
How measuring from a photo works →
Enter the check-in meter readings and keys, and the form works out the electricity and gas used during the tenancy and any keys not returned, and flags a reading lower than at check-in.
How calculated fields work →
Every room adds to the rooms with marks or damage, the rooms that need cleaning and the items in poor or damaged condition. At check-out, a reminder about fair wear and tear appears if anything is poor.
How calculated fields work →Record each room with Walk Cam as you go. Say what you see and it becomes the written answer, with stills in the report and the clips on a share link for the tenant.
How Walk Cam works →A fictional furnished two-bedroom flat in Leeds at the end of a one-year tenancy, compared with its check-in report: meter readings, a missing entrance fob, two marks measured from photos, a stained dining chair and the tenant's comments. Open it filled in, or switch to a blank copy for your own check-in.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed inventory report (PDF), made by SiteSurvey from a fictional site visit.
For teams
Paper or a spreadsheet works for the odd job. When your team does this every week, SiteSurvey keeps every visit in one place and turns each one into a report you can send.
Your team completes the inventory and check-in on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Check-in or check-out inventory with meter readings, keys, cleanliness and room by room condition, signed by both parties. 8 sections and 117 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
What kind of report this is, who made it and when.
Filled in from the project in SiteSurvey.
For the record. England only. The form does not protect the deposit.
An opening summary. Cleanliness and condition are recorded separately.
Photograph each meter so the display can be read, then enter the reading.
Count every key and photograph them together.
One entry for each room. Start at the front door and work through in order.
For example Double bed with mattress, 3-seat sofa, curtain pole
Put an A4 sheet next to it and measure from the photo, so check-out can compare like with like.
England. Press the test button on each alarm and record the result.
A fixed appliance that burns gas, oil or solid fuel. Do not count a gas cooker.
The tenant's signature records that they agree with the report on this date.
A completed inventory report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Deposit scheme guidance says a check-in report is most reliable when it is made at the start of the tenancy. A report made a few days before is accepted if the tenant is then checked in against it. The form asks whether the visit is on the day the tenancy starts.
Give the tenant a copy of the report and a set time to send comments, which deposit scheme guidance says is typically seven days, and keep proof of when it was sent. The form records the date it was sent and the date further comments are due.
Not in England. GOV.UK lists the payments a landlord or agent can charge as part of a tenancy, and inventory, check-in and check-out fees are not on that list. The deposit is capped at five weeks' rent where the annual rent is below £50,000, and six weeks' rent where it is £50,000 to £100,000.
For a check-out the form asks for the check-in reference, the meter readings and the number of keys handed over at check-in. It works out the energy used and any keys not returned, and flags a reading lower than at check-in. The rooms should be recorded in the same order as the check-in report.
Yes. For a new tenancy in England the landlord, or someone acting for them, must check that each required smoke and carbon monoxide alarm works on the day the tenancy begins. The form records the test, and asks whether the tenant has been given the gas safety record and the electrical installation report before moving in.
No. It records the deposit and whether it has been protected, and reminds you that the landlord must put it in a government approved scheme within 30 days. In the SiteSurvey app both sides sign on the device, the inventory works offline, and it becomes a PDF report or a share link.
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An end of tenancy cleaning checklist: each room as a space with the tasks done, before and after photos and anything that needs more work, plus the kitchen appliances, keys, meter readings and sign-off.
Record the transfer of a property into management: authority, records, access, each document and certificate with its expiry, meter readings, keys and unresolved handover tasks.
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