Form library · Housing and property
Meter reading form
A dated meter reading record with photos. Record why the readings are being taken, such as a tenant moving in or out. Add each meter: type, scan the serial number, the MPAN or MPRN, the reading and any second-rate reading, whether it is smart, and a photo of the display. Record who the readings were given to, and get the tenant's or occupier's signature. Every question is listed below, and you can fill the live form in on this page.
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When should meter readings be taken?
Citizens Advice says to read the meters on the day you move in or out and give the readings to the supplier. When moving out, keep a note of the readings and the dates you took them, in case you do not agree with the final bill. The same record works when a property becomes empty, or at check-in and check-out, and a dated photo of each display backs up the reading.
Last updated . Facts checked by the SiteSurvey team on 17 October 2026 against Citizens Advice: moving home and your energy supply and Citizens Advice: how to read your energy meter.
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Every question in the meter reading form template
A meter reading record with photos: reason, each gas, electricity, water or heat meter with serial scan, reference numbers, readings and smart status, who was told, and signatures. 3 sections and 29 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
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This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Client: the project's customer
- Site: the site, when the form is opened for a space or a product
- Site address: the site address, from the space or the project
Reading
- ProjectShort answerFills in from the project name
- ClientShort answerFills in from the project's customer
- Site*Short answerFills in from the site, when the form is opened for a space or a product
- Site addressShort answerFills in from the site address, from the space or the project
- Date*Date
- TimeTime
- Read by*Short answer
- Reason*Choose one
- Tenant moving in
- Tenant moving out
- Empty property
- Routine
- Billing query
- GuidanceCitizens Advice: read the meters on the day you move in or out and give the readings to the supplier. When moving out, keep a note of the readings and the dates you took them, in case you do not agree with the final bill.Shown only when the answers above make it relevant
Meters
- MetersRepeat for each meter. Each one asks:
- Meter*Choose one
- Electricity
- Gas
- Water
- Heat
- Meter serial numberShort answer
- Scan the meterScan a label: meter serial number
Optional. Scan the label or tag to capture its numbers.
- MPAN or MPRNShort answerShown only when the answers above make it relevant
- Reading*Short answer
- Second rate reading (low or night), if a two-rate meterShort answerShown when “Meter” is “Electricity”
- Smart meter?Yes or No
- Photo of the displayPhotos
- Meter reading historyRepeat for each reading. Each one asks:
- Reading date and time*Short answer
- Meter register*Choose one
- Main / single rate
- Day / peak
- Night / off-peak
- Export
- Other
- Display unit*Choose one
- kWh
- MWh
- m³
- ft³
- litres
- Meter register reading*Number
- Previous register reading (same unit)Number
- Register change (selected unit)Worked out by the form
- Notes / action takenNotes
- Photos for this readingPhotos
- GuidanceCitizens Advice, electricity meters: on a digital meter, write down the first 5 numbers from left to right and ignore any red numbers; a two-rate meter has two readings, so record both. On a dial meter, read the first 5 dials, ignore red dials, and if a pointer is between two numbers write down the lower one (between 9 and 0, write 9).
Sign-off
- Readings given toTick all that apply
- Electricity supplier
- Gas supplier
- Water company
- Landlord or agent
- Tenant
- Tenant or occupier nameShort answer
- Tenant or occupier signatureSignature
- Completed by*Short answer
- SignatureSignature
See it filled in
A completed meter reading form report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Meter reading form FAQs
How do I read an electricity meter?
Citizens Advice: on a digital meter, write down the first 5 numbers from left to right and ignore any red numbers. On a dial meter, read the first 5 dials and, if a pointer is between two numbers, write down the lower one.
What if the meter has two rates?
A two-rate meter shows two readings, usually labelled low or night and normal or day, and Citizens Advice says to give both to the supplier. The form has a box for the second reading on electricity meters.
What about smart meters?
Smart meters normally send readings automatically. Citizens Advice suggests checking the meter is working in smart mode before you move; if it is not, take a final reading and give it to the supplier.
Can I scan the meter serial?
Yes. Scan the meter's serial number on the SiteSurvey app so the reading is tied to the right meter.
Does the tenant sign?
The tenant or occupier can sign the record to agree the readings, and the form records who the readings were given to.
Who uses this?
Letting agents, landlords, inventory clerks, housing associations and facilities teams.
Related
Related templates
Templates that go with the meter reading form form
Check-in or check-out inventory with meter readings, keys, cleanliness and room by room condition, signed by both parties.
An end of tenancy cleaning checklist: each room as a space with the tasks done, before and after photos and anything that needs more work, plus the kitchen appliances, keys, meter readings and sign-off.
A vacant and unoccupied property inspection for insurers' conditions: days empty, inspection interval, security, signs of entry, roof and gutters, water drained or heating on, leaks and damp, post, meter readings and photos.
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