Form library · Housing and property
A building survey form that records the limits of the inspection, the property, the windows and roof space, then rates each element 1, 2, 3 or NI with photos, the height for access measured from a photo and a guide cost, with the costs due within 12 months added up. It ends with services, risks to people, further investigations and the surveyor's signature. Every question is listed below, and you can fill the live form in on this page.
Ready to use from the form library, and every question is yours to edit. Trial from £1, cancel any time.
Try it on your phone
Try it on this phone
Fill in the building inspection on your phone now
See how the building inspection looks on your phone
Scan the code with your phone camera. It opens the real form, no sign-up needed.
Open the live example and fill it in, just as your team would on site. No sign-up needed.
See it on this phoneEvery question is editable. Add this form to your account, then change the wording, add or remove questions and options, and make it fit your own jobs.
A building inspection checklist should record the level of service, the weather and occupancy, what could not be inspected and why, and a condition rating for each element with the defect, likely cause, repair and timescale. It should also cover services, risks to people, suspected asbestos, further investigations and the surveyor's sign-off. RICS ratings run 3, 2, 1 and NI (not inspected).
Last updated . Facts checked by the SiteSurvey team on 5 October 2026 against RICS Home survey standard, RICS Home Survey Level 3 description and RICS Home Surveys licences.
Rate each element 1, 2, 3 or NI on a phone as you go round. Measure how high a repair is from a photo so the client knows what access it needs, pin outbuildings and boundaries on a large plot, and let the form add up the ratings, the guide costs and the costs due within 12 months.
Photograph the elevation with the front door as the reference and tap the ground and the gutter. Over 6 m, the form counts it as a repair likely to need a tower or scaffold. It works on web forms in any phone browser today, and the app version is on its way.
How measuring from a photo works →
The form counts the elements rated 3, 2, 1 and not inspected, adds up the guide costs and the share due within 12 months, and counts the urgent repairs and those above 6 m.
How calculated fields work →
Measure the hatch height from a photo of the landing with a door in it, or with a tape, so the client knows whether a loft ladder is needed.
How measuring from a photo works →Record each elevation and say what you see. The clip stays with the survey, ready for writing up.
How Walk Cam works →A fictional Victorian terrace at level three: slipped slates and daylight in the roof space, a sagging eaves gutter measured at 6.28 m above ground, sash windows with rot starting, a leaning rear boundary wall pinned by GPS, and £2,730 of the guide costs due within 12 months. Open it as a filled-in form, or switch to a blank copy and try it yourself.
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
This is the real form as your team would use it: questions appear as you answer, scores work themselves out and you can add photos and signatures. No sign-up needed. Or open a completed example to see every answer, photo and score filled in.
Want to see one filled in? See a completed building inspection report (PDF), made by SiteSurvey from a fictional site visit.
Your team completes the building survey on site in the SiteSurvey app on iPhone, iPad and Android phones and tablets. The project name and address fill in for them, it works without signal, and it syncs when the device is back online with photos kept against the question they answer.
Customers and subcontractors do not need the app: send them a link and they can fill it in from any browser.
Condition survey of a building: limits of inspection, element by element record, services and risks, further investigations. 8 sections and 111 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
Who inspected, when, at what level of service and in what conditions.
Filled in from the project in SiteSurvey.
Mark it at the front boundary. Tap Mark current location on site. It saves the coordinates, a grid reference and the accuracy.
Optional. Film a guided walk-through on the SiteSurvey app.
Type, age, construction and accommodation.
What could not be inspected, and why. These are reported as NI.
Count them, try them, and record the ones that would not open.
How it was reached, what was seen and how deep the insulation is.
From a photo with a door in the same room, or a tape. Tells the client whether a loft ladder is needed.
270 mm is the depth commonly recommended for mineral wool. It is guidance, not a legal limit.
One entry for each element, outside then inside. Rate it, and say why.
From a photo of the elevation with the front door as the size reference. Tells the client what access a repair needs: a ladder, a tower or scaffold. An estimate.
Mark it on a large plot so the client can find it. Tap Mark current location on site. It saves the coordinates, a grid reference and the accuracy.
Services are looked at, not tested. Risks to people are listed for the client.
The totals come from the element record in section 6.
A completed building inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
The form uses the ratings from the RICS description of a Level 3 home survey. Rating 3 is for defects that are serious or need to be repaired, replaced or investigated urgently. Rating 2 is for defects that need repairing or replacing but are not serious or urgent. Rating 1 means no repair is currently needed, and NI means not inspected.
No. The RICS Home survey standard defines three levels of survey, and the form lets you record which level was agreed. A branded RICS Home Survey Report needs an RICS licence and RICS's own report formats. This is a bespoke survey form you can edit to suit your own reports.
Section 3 asks how the outside was inspected, which parts could not be reached, such as the roof space, floor voids or locked rooms, and why. It then asks whether there is a reason for concern. If there is, it prompts you to recommend a further investigation in section 8, and if not, it notes that none is recommended for those parts.
Yes. When the roof space is entered or viewed, the form asks for the insulation type and depth. If the depth is below 270 mm it works out the top up needed, noting that 270 mm is the depth commonly recommended for mineral wool and is guidance, not a legal limit.
No. The form notes that only the visible parts of the services are inspected and no specialist tests are carried out. It asks whether an electrical test certificate and a gas or oil service record were available, and whether a drainage chamber cover was lifted.
In the SiteSurvey app, yes. The form works offline, attaches photos to each element, collects the surveyor's signature and produces a PDF report or share link when it syncs.
Related templates
A measured building survey record: method and equipment, control, each floor and room with dimensions, heights, openings and features, services and photos, and the drawings to be produced.
Record building insulation locations, product references, specified and observed thickness, gaps and evidence before work is covered.
Elements, lifecycles and renewal years, kitchen and bathroom, heating and electrics, hazards and recommended work for each property.
Photographic record of condition before works or at the start of a lease, room by room.
Add it from the form library in one click, change any question, and every completed form becomes a branded PDF report.
Start your trial →