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Rodent bait station inspection log
A station by station rodent monitoring and baiting log. Attach the site plan, then add each station: scan its label, record the location and type, the activity found, whether bait or a monitoring block was replaced and with what, any signs of non-target animals, whether a dead rodent was removed, and the station's condition, with photos of any activity or damage. The form counts stations with bait taken, signs, rodents and missing stations, and records proofing issues and recommendations. Every question is listed below, and you can fill the live form in on this page.
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What should a bait station inspection record?
A bait station inspection should record each station's number, location and type, the activity found (bait taken, droppings, gnawing or a rodent caught), whether bait was replaced with the product and amount, signs of non-target animals and the station's condition. The CRRU UK code says to keep a site plan or location list, record every bait point and the amount of bait laid, and note the activity at each point, including missing or disturbed baits.
Last updated . Facts checked by the SiteSurvey team on 17 October 2026 against CRRU UK: the seven point code for using rodenticides, CRRU UK Code of Best Practice (July 2024), Annex II of Regulation (EC) No 852/2004 on the hygiene of foodstuffs (pest control) and FSA: setting up your food business premises.
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Every question in the bait station log template
A rodent bait station inspection log: each station scanned by its number, with location, type, activity, bait taken and replaced, condition and photos, activity counts, recommendations and sign-off. 3 sections and 60 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Client: the project's customer
- Site: the site, when the form is opened for a space or a product
- Site address: the site address, from the space or the project
Visit
- ProjectShort answerFills in from the project name
- ClientShort answerFills in from the project's customer
- Site*Short answerFills in from the site, when the form is opened for a space or a product
- Site addressShort answerFills in from the site address, from the space or the project
- Visit date*Date
- TimeTime
- Technician*Short answer
- VisitChoose one
- Routine
- Follow-up
- Call-out
- Date of the last visitDate
- Days since the last visitWorked out by the formShown when “Date of the last visit” is answered and “Visit date” is answered
- Stations with activity at the last visitNumber
From the last report, so the form can show the trend.
- Site plan with station numbersPhotos
- GuidanceThe CRRU UK Code of Best Practice (July 2024) says that, as a general guide, baits should be inspected no later than seven days after they are first laid and at least fortnightly after that, with dead rodents removed, bait points kept secure from non-target animals, and baits removed at the end of the treatment. Permanent baiting should never be routine: the preferred approach is traps or non-toxic baits to show whether rodents are present.
Stations
- Stations by area or zoneRepeat for each entry. Each one asks:
- Area or zone*Short answer
For example Loading bay, Kitchen or External perimeter
- Stations in this areaRepeat for each station. Each one asks:
- Station number*Short answer
- Scan the station labelScan a label: station number
Optional. Scan the label or tag to capture its numbers.
- Position in this areaShort answer
- Station position (GPS)Short answer
For external stations along fences, yards and bin stores, tap Mark current location at the station. Indoors, the station number and site plan are enough.
- TypeChoose one
- Bait station (rodenticide)
- Monitoring block (non-toxic)
- Snap trap
- Electronic trap
- Glue board
- ActivityChoose one
- None
- Bait taken
- Droppings or gnawing
- Rodent caught or found
- Bait or block replaced?Yes or NoShown only when the answers above make it relevant
- Product and amountShort answerShown when “Bait or block replaced?” is Yes
- Bait or block laid (g)NumberShown when “Bait or block replaced?” is Yes
- Signs of non-target animals at the bait (for example small mammals or birds)?Yes or NoShown only when the answers above make it relevant
- Body removed and disposed of safely?Yes or NoShown when “Activity” is “Rodent caught or found”
- Station conditionChoose one
- OK
- Damaged
- Missing
- PhotosPhotosShown only when the answers above make it relevant
- f_rowWorked out by the form
- f_activeWorked out by the form
- f_nontargetWorked out by the form
- f_toxicWorked out by the form
- f_damagedWorked out by the form
- This area or zone: stations checkedWorked out by the form
- This area or zone: stations with any activityWorked out by the form
- This area or zone: stations with bait takenWorked out by the form
- This area or zone: stations with droppings or gnawingWorked out by the form
- This area or zone: stations with a rodentWorked out by the form
- This area or zone: stations missingWorked out by the form
- This area or zone: stations damagedWorked out by the form
- This area or zone: signs of non-target animalsWorked out by the form
- This area or zone: bait and blocks laid (g)Worked out by the form
- This area or zone: f_toxicWorked out by the form
- Stations checkedWorked out by the form
- Stations with any activityWorked out by the form
- Stations with activity (%)Worked out by the form
- Change since the last visitWorked out by the formShown when “Stations with activity at the last visit” is answered
- Stations with bait takenWorked out by the form
- Stations with droppings or gnawingWorked out by the form
- Stations with a rodentWorked out by the form
- Stations missingWorked out by the form
- Stations damagedWorked out by the form
- Signs of non-target animalsWorked out by the form
- Bait and blocks laid (g)Worked out by the form
- WarningSigns of non-target animals at a bait point. The CRRU UK code says bait points must be kept secure from non-target animals: review the station type and position, and record what was changed.Shown only when the answers above make it relevant
- CheckRodenticide bait is down and the last visit was more than 14 days ago. As a general guide, the CRRU UK code says baits should be inspected at least fortnightly after the first week. Follow the product label too.Shown only when the answers above make it relevant
- CheckMore stations show activity than at the last visit. Say in the recommendations what will change, such as proofing, hygiene or a shorter interval.Shown only when the answers above make it relevant
Findings and sign-off
- Proofing and hygiene issuesTick all that apply
- Gaps around pipes or doors
- Door seals
- Food left out
- Waste storage
- Harbourage (clutter, vegetation)
- None found
- RecommendationsNotes
- Next visitDate
- Days to the next visitWorked out by the formShown when “Visit date” is answered and “Next visit” is answered
- CheckThe next visit date is before the date of this record. Check the date.Shown only when the answers above make it relevant
- Client nameShort answer
- Client signatureSignature
- Completed by*Short answer
- SignatureSignature
See it filled in
A completed bait station log report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Bait station log FAQs
How often should bait stations be checked?
The CRRU UK Code of Best Practice says that, as a general guide, baits should be inspected no later than seven days after they are first laid and at least fortnightly after that, with dead rodents removed and bait taken away at the end of the treatment. Follow the product label too.
Should bait be left down permanently?
The CRRU code says permanent baiting should never be routine. The preferred approach is traps or non-toxic monitoring baits to show whether rodents are present, which may then trigger a rodenticide treatment.
Can I scan each station?
Yes. Put a label on each station and scan it on the SiteSurvey app, so the right station number goes on each record.
Does it count activity?
Yes. The form counts stations with bait taken, with droppings or gnawing, with a rodent, and missing stations, so trends show up visit to visit.
What about proofing?
Record gaps around pipes and doors, door seals, food left out, waste storage and harbourage. Food hygiene law requires adequate procedures to control pests in food premises, and the FSA says food waste should be removed quickly so it does not attract pests.
Who uses this?
Pest control companies, food manufacturers, warehouses, restaurants and facilities teams. The client and technician sign, and the report goes as a PDF or a link.
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