Void days worked out
Enter the date the home became empty and the target re-let date, and the form works out the days empty so far, the days to the re-let and the total void days at the target.
How calculated fields work →Form library · Housing and property
Void property inspection
A void inspection for social and private landlords. Record the keys and meter readings, check the gas safety and electrical inspection dates against the rules for a new tenancy, smoke and carbon monoxide alarms, asbestos and damp, then each room's condition and the works orders with costs and a target re-let date. Each room becomes a space in the project with its photos. Every question is listed below, and you can fill the live form in on this page.
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What does a void property inspection check?
A void property inspection checks that the home is secure and the keys are back, records meter readings, checks the gas safety check is within 12 months and the electrical inspection within 5 years, checks landlord-provided electrical equipment, smoke alarms on every storey and carbon monoxide alarms where needed, looks for damp, mould and asbestos risks, records each room's condition and lists the works needed before the home is re-let.
Last updated . Facts checked by the SiteSurvey team on 17 October 2026 against regulation 36 of the Gas Safety (Installation and Use) Regulations 1998, HSE: gas safety checks, who needs them, GOV.UK: electrical safety standards in the private and social rented sectors and GOV.UK: Smoke and Carbon Monoxide Alarm (Amendment) Regulations 2022, guidance for landlords and tenants.
Built for turning a void round quickly
Inspect the empty home room by room on a phone, raise the works orders as you go, and let the form count the days empty, the rooms needing minor or major works and the cost before re-let.
Rooms sorted by the works
Mark each room lettable, minor works or major works, with photos and the works needed, and the form counts each so you can see the size of the job at a glance.
How calculated fields work →
Cost before re-let
Each works order has a trade, a priority and an estimated cost. The form adds up the total and the cost of the works that must be done before the re-let, and counts the actions still open.
How calculated fields work →Walk Cam the empty home
The form has a Walk Cam field for the walk-through. Record each point and say what you see; the clips and stills are kept with the inspection for the contractor.
How Walk Cam works →A completed void inspection
A fictional two-bedroom house eight days after the tenant left: two rooms ready to let, mould in the bathroom and back bedroom, no carbon monoxide alarm by the boiler, and seven works orders for a re-let 19 days later.
Try the void inspection form live
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
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See a filled-in example
Open the completed example to see fictional readings, notes, photos and calculations. Choose Blank form to try entering your own answers.
Want to see one filled in? See a completed void inspection report (PDF), made by SiteSurvey from a fictional site visit.
For teams
Using the void inspection template for client work?
A printable template works for the odd job. When your team does this every week, SiteSurvey keeps every visit in one place and turns each one into a report you can send.
- Everyone fills in the same form on their phone, with photos attached to the answer they belong to.
- Each visit becomes a branded PDF report for the client, with no retyping.
- Every site, visit and report is kept together in one account, not scattered across email and shared drives.
Every question in the void inspection template
A void property inspection: keys, meter readings, gas and electrical safety dates, smoke and CO alarms, damp and mould, room-by-room condition and the works list to bring the home up to the lettable standard. 5 sections and 54 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Client: the project's customer
- Site: the site, when the form is opened for a space or a product
- Site address: the site address, from the space or the project
Property
- ProjectShort answerFills in from the project name
- ClientShort answerFills in from the project's customer
- Site*Short answerFills in from the site, when the form is opened for a space or a product
- Site addressShort answerFills in from the site address, from the space or the project
- Inspection date*Date
- TimeTime
- Property reference*Short answer
- Property typeChoose one
- House
- Bungalow
- Flat
- Maisonette
- Bedsit
- Other
- BedroomsNumber
- Date the home became emptyDate
- Days empty so farWorked out by the formShown when “Date the home became empty” is answered and “Inspection date” is answered
- Inspected by*Short answer
- Keys returnedNumber
- Is the property secure?Yes or No
- Walk Cam: void walk-throughWalk Cam video with voice-to-text
Optional. Film a guided walk-through on the SiteSurvey app.
Meters and safety
- Electricity meter readingShort answer
- Gas meter readingShort answer
- Water meter readingShort answer
- Photos of the metersPhotos
- Date of the last gas safety checkDate
- Days since the gas safety checkWorked out by the formShown when “Date of the last gas safety check” is answered and “Inspection date” is answered
- WarningOver 12 months. The Gas Safety (Installation and Use) Regulations 1998, regulation 36: each gas appliance and flue must have been checked for safety within the 12 months before a new tenancy starts, and the new tenant given a copy of the record before they move in.Shown only when the answers above make it relevant
- CheckThe gas safety check date is after the inspection date. Check the dates.Shown only when the answers above make it relevant
- Date of the last electrical inspection reportDate
- Days since the electrical reportWorked out by the formShown when “Date of the last electrical inspection report” is answered and “Inspection date” is answered
- WarningOver 5 years. Under the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020, extended to social rented homes by the 2025 amendment regulations, private and social landlords must have the electrical installation inspected and tested by a qualified person at least every 5 years, and give a copy of the report to a new tenant before they move in.Shown only when the answers above make it relevant
- CheckThe electrical report date is after the inspection date. Check the dates.Shown only when the answers above make it relevant
- Has electrical equipment the landlord provides (such as a cooker) been checked in the last 5 years?Choose one
- Yes
- No
- No equipment provided
- Not a social landlord
- CheckUnder the Electrical Safety Standards in the Private Rented Sector (England) (Amendment) (Extension to the Social Rented Sector) Regulations 2025, social landlords in England must have electrical equipment they provide checked by a qualified person at least every 5 years, and give a copy of the record to a new tenant before they move in.Shown when “Has electrical equipment the landlord provides (such as a cooker) been checked in the last 5 years?” is “No”
- Is there a working smoke alarm on every storey with a room used as living accommodation?Yes or No
- Is there a carbon monoxide alarm in every room with a fixed combustion appliance (other than a gas cooker)?Yes or No
- WarningThe Smoke and Carbon Monoxide Alarm (England) Regulations 2015, as amended in 2022, apply to social and private rented homes. Fit the missing alarms. The landlord must check each required alarm is in proper working order on the day a new tenancy begins.Shown only when the answers above make it relevant
- Has the asbestos register been checked before works are ordered?Yes or No
- Is there any damp or mould?Yes or No
- CheckRecord the damp or mould room by room below and find the cause before re-letting.Shown when “Is there any damp or mould?” is Yes
- CheckSocial landlords in England: Awaab's Law, the Hazards in Social Housing (Prescribed Requirements) (England) Regulations 2025, sets fixed timescales to investigate and fix damp and mould hazards in social rented homes. Find and fix the cause before re-letting, and record what was done.Shown when “Is there any damp or mould?” is Yes
Rooms
- RoomsRepeat for each room. Each one asks:
- Room*Short answer
- ConditionChoose one
- Lettable
- Minor works
- Major works
- Works neededTick all that apply
- Clean
- Decorate
- Flooring
- Joinery
- Plumbing
- Electrical
- Plaster
- Damp or mould
- Remove items left behind
- DetailsNotes
- PhotosPhotos
- Rooms lettableWorked out by the form
- Rooms needing minor worksWorked out by the form
- Rooms needing major worksWorked out by the form
Works and re-let
- Works ordersRepeat for each works item. Each one asks:
- Trade*Choose one
- Cleaning
- Decorating
- Joinery
- Plumbing
- Electrical
- Gas
- Flooring
- Roofing
- Grounds
- Other
- Work needed*Notes
- PriorityChoose one
- Before re-let
- After re-let
- Estimated cost (£)Number
- Estimated total (£)Worked out by the form
- Estimated cost before re-let (£)Worked out by the form
- Target re-let dateDate
- Days from the inspection to the target re-letWorked out by the formShown when “Target re-let date” is answered and “Inspection date” is answered
- Total void days at the target re-letWorked out by the formShown when “Target re-let date” is answered and “Date the home became empty” is answered
Actions and sign-off
- Are further actions needed?Yes or No
- Further actionsRepeat for each action. Each one asks:Shown when “Are further actions needed?” is Yes
- What needs doing?*Notes
- Who will do it?Short answer
- Due dateDate
- StatusChoose one
- Open
- In progress
- Completed
- Actions still openWorked out by the formShown when “Are further actions needed?” is Yes
- Inspector name*Short answer
- Position or companyShort answer
- Inspector signatureSignature
- CheckSigning records what was found on the day. It does not make unsafe equipment safe or replace a thorough examination, design check or service by a competent person.
See it filled in
A completed void inspection report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Void inspection FAQs
Does a void need a new gas safety check?
For a new tenancy, each gas appliance and flue must have been checked for safety within the 12 months before the lease starts, and the new tenant given a copy of the record before they move in. HSE says this applies to an empty property too. The form works out the days since the last check and warns when it is over 12 months.
What about the electrical inspection?
In England, private and social landlords must have the electrical installation inspected and tested by a qualified person at least every 5 years, and give a copy of the report to a new tenant before they move in. Social landlords must also have electrical equipment they provide, such as a cooker, checked at least every 5 years. The form warns when the last report is more than 5 years old.
Which alarms are needed?
The Smoke and Carbon Monoxide Alarm (England) Regulations apply to social and private rented homes: at least one smoke alarm on each storey with a room used as living accommodation, and a carbon monoxide alarm in any room used as living accommodation with a fixed combustion appliance, other than a gas cooker. The landlord must check each alarm is in proper working order on the day a new tenancy begins.
How are the works recorded?
Each room gets a condition and the works needed, with photos. The works section lists each order by trade with a priority, before or after re-let, and an estimated cost, and the form adds up the total.
Why check the asbestos register?
Before ordering works that could disturb the fabric of an older home, check the asbestos register so contractors know what is there. The form asks whether it has been checked.
Who uses this?
Housing associations, councils, letting agents and private landlords turning empty homes round for the next tenant.
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