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Communal and flat entrance fire door checks

Fire door checks for blocks of flats under regulation 10 of the Fire Safety (England) Regulations 2022. Record whether the building is over 11 metres and the type of check, then each door: scan its tag, communal or flat entrance, access gained and attempts made, the self-closer, latching, gaps and seals, and damage, with photos, a result and who will repair it by when. The form counts doors needing repair and flats with no access, and records when residents were last given the fire door information. Every question is listed below, and you can fill the live form in on this page.

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How often must fire doors in flats be checked?

Under regulation 10 of the Fire Safety (England) Regulations 2022, in buildings over 11 metres high with two or more flats, the responsible person must check fire doors in communal areas at least every 3 months, and use best endeavours to check flat entrance fire doors at least every 12 months, including that self-closing devices work. Residents must also be given fire door information.

Last updated 17 October 2026. Facts checked by the SiteSurvey team on 17 October 2026 against regulation 10 of the Fire Safety (England) Regulations 2022 (fire doors) and GOV.UK: fact sheet on fire doors (regulation 10).

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Every question in the communal fire door checks template

Fire door checks for blocks of flats under the Fire Safety (England) Regulations 2022: the building's top storey height, quarterly communal and annual flat entrance door checks, self-closers, gaps, seals and damage, counts of doors passed and needing repair, access attempts and resident information. 3 sections and 52 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.

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Project: the project name
Client: the project's customer
Site: the site, when the form is opened for a space or a product
Site address: the site address, from the space or the project

Building and check

ProjectShort answer
Fills in from the project name
ClientShort answer
Fills in from the project's customer
Site*Short answer
Fills in from the site, when the form is opened for a space or a product
Site addressShort answer
Fills in from the site address, from the space or the project
Building locationShort answer
Mark it at the main entrance. On an estate it shows which block was checked. Tap Mark current location on site. It saves the coordinates, a grid reference and the accuracy.
Date*Date
TimeTime
Checked by*Short answer
Is the building above 11 metres in height (measured to the top storey)?Yes or No
Height of the top storey floor above ground (m)Number
Measured from the ground on the lowest side to the floor of the top storey (Approved Document B, Appendix D). Take it from the drawings or a survey, or measure it from a photo of the elevation with a door as the reference. Measuring from a photo gives an estimate.
Shown when “Is the building above 11 metres in height (measured to the top storey)?” is answered
Height against 11 mWorked out by the form
Shown only when the answers above make it relevant
CheckThe measured height and the answer above do not agree. Confirm the height from the drawings or a survey before deciding whether the regulation 10 checks apply.
Shown only when the answers above make it relevant
Check*Choose one
- Quarterly communal fire doors
- Annual flat entrance doors
- Both
Date of the last communal fire door checkDate
Shown only when the answers above make it relevant
Days since the last communal checkWorked out by the form
Shown only when the answers above make it relevant
CheckMore than 92 days since the last communal check. Above 11 m, regulation 10 requires communal fire doors to be checked at least every 3 months.
Shown only when the answers above make it relevant
GuidanceRegulation 10, Fire Safety (England) Regulations 2022: in a building with two or more flats that is above 11 m, check any fire doors in communal areas at least every 3 months, and use best endeavours to check flat entrance fire doors at least every 12 months. The checks must include that the self-closing devices work. Keep a record of the flat door checks, including the steps taken to try to gain access where it was not granted.
GuidanceNot above 11 m: the 3-monthly and 12-monthly checks in regulation 10 do not apply, but where residents would evacuate through common parts they must still be given the fire door information, and fire doors must still be maintained under the Fire Safety Order.
Shown when “Is the building above 11 metres in height (measured to the top storey)?” is No

Doors

Floors and levels
Repeat for each entry. Each one asks:
- Floor or level*Short answer
- Doors on this floor
  Repeat for each door. Each one asks:
  - Door reference or flat number*Short answer
  - Scan the door tagScan a label: door id, certification number
    Optional. Scan the label or tag to capture its numbers.
  - DoorChoose one
    - Communal
    - Flat entrance
  - Access gained?Yes or No
    Shown when “Door” is “Flat entrance”
  - Attempts to gain access (dates and how)Short answer
    Shown when “Access gained?” is No
  - Self-closer closes the door fully into the frameChoose one
    - OK
    - Defect
  - Latches and is not wedged or held openChoose one
    - OK
    - Defect
  - Gaps and seals (intumescent and smoke seals)Choose one
    - OK
    - Defect
  - Door leaf, frame, glazing and hinges undamagedChoose one
    - OK
    - Defect
  - What is wrong?Short answer
    Shown only when the answers above make it relevant
  - PhotosPhotos
  - Result*Choose one
    - Pass
    - Repair needed
    - No access
  - Repair: who will do it, and by whenShort answer
    Shown when “Result” is “Repair needed”
- This floor: doors checkedWorked out by the form
- This floor: communalWorked out by the form
- This floor: flat entranceWorked out by the form
- This floor: passedWorked out by the form
- This floor: doors needing repairWorked out by the form
- This floor: flat doors with no accessWorked out by the form
- This floor: self-closers with a defectWorked out by the form
- This floor: gaps or seals with a defectWorked out by the form
Doors checkedWorked out by the form
CommunalWorked out by the form
Flat entranceWorked out by the form
PassedWorked out by the form
Doors needing repairWorked out by the form
Flat doors with no accessWorked out by the form
Self-closers with a defectWorked out by the form
Gaps or seals with a defectWorked out by the form
Next communal fire door check dueDate
Regulation 10: at least every 3 months for buildings above 11 m.
Shown only when the answers above make it relevant
Days to the next communal checkWorked out by the form
Shown when “Date” is answered and “Next communal fire door check due” is answered
Next flat entrance door check dueDate
Regulation 10: best endeavours at least every 12 months for buildings above 11 m.
Shown only when the answers above make it relevant
Days to the next flat door checkWorked out by the form
Shown when “Date” is answered and “Next flat entrance door check due” is answered
CheckA next check date is before the date of this check. Check the dates.
Shown only when the answers above make it relevant
CheckThe next communal check is more than 92 days away. Above 11 m, communal fire doors must be checked at least every 3 months.
Shown only when the answers above make it relevant
CheckAt least one self-closer is not working. Regulation 10 checks must include that the self-closing devices work. Record who will repair it and by when.
Shown only when the answers above make it relevant

Resident information and sign-off

Have residents had the fire door information in the last 12 months?Yes or No
Date it was last given to all residentsDate
Shown when “Have residents had the fire door information in the last 12 months?” is Yes
WarningResidents must be told that fire doors should be kept shut when not in use, that residents and their guests should not tamper with the self-closing devices, and that faults or damage to doors should be reported to the responsible person straight away. New residents are told as soon as reasonably practicable after moving in, and all residents within each 12 months.
Shown when “Have residents had the fire door information in the last 12 months?” is No
Completed by*Short answer
SignatureSignature

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A completed communal fire door checks report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.

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Communal fire door checks FAQs

What if I cannot get into a flat?

The duty for flat entrance doors is best endeavours, and regulation 10 requires a record of the steps taken to try to gain access. Record each attempt, with dates and how; GOV.UK's fact sheet suggests keeping the correspondence with residents as evidence. The form counts the flats with no access.

What must residents be told?

That fire doors should be kept shut when not in use, that residents and their guests should not tamper with self-closing devices, and that faults or damage should be reported to the responsible person straight away. New residents must be told as soon as reasonably practicable after moving in, and all residents within each 12 months.

What does each check cover?

The self-closer closing the door fully, latching, gaps and intumescent and smoke seals, and damage to the leaf, frame, glazing and hinges.

What about buildings under 11 metres?

The 3-monthly and 12-monthly checks in regulation 10 apply above 11 metres. The resident information applies to all buildings with two or more flats whose residents would evacuate through common parts, and fire doors must still be maintained under the Fire Safety Order.

How is this different from a fire door inspection?

These are the routine checks for obvious damage or faults that regulation 10 requires. GOV.UK's fact sheet says it should not be necessary to engage a specialist for them, and that a detailed technical check of a door's fire resistance is a matter for the fire risk assessment.

Who uses this?

Building managers, housing associations, managing agents, RMCs and fire door contractors.

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