Form library · Facilities and maintenance
Automatic door maintenance checklist
A service and safety check for automatic doors and powered gates. Add each door or gate: location, type and operator label scan, then the activation sensors, safety sensors stopping the door on an obstruction, closing force and speed, manual opening on power failure, emergency break-out and signage. Record whether the closing force was measured, the result, recommendations and photos; for an unsafe door, record who was told and when. The form counts doors taken out of service. Every question is listed below, and you can fill the live form in on this page.
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What does the law say about automatic doors?
Regulation 18 of the Workplace (Health, Safety and Welfare) Regulations 1992 says a powered door or gate must have suitable and effective features to prevent it causing injury by trapping anyone, and, where needed for health or safety, must be able to be opened by hand unless it opens automatically if the power fails. HSE's Approved Code of Practice gives examples: a sensitive edge or other detector that stops or reverses the door, and a device that limits the closing force.
Last updated . Facts checked by the SiteSurvey team on 17 October 2026 against regulation 18 of the Workplace (Health, Safety and Welfare) Regulations 1992 (doors and gates), HSE L24: workplace health, safety and welfare, Approved Code of Practice and guidance and HSE: safety notice on powered perimeter gates.
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Every question in the automatic door maintenance template
An automatic door and gate service record: each door with type and label scan, activation and safety sensors, obstruction stop, manual opening on power failure, emergency break-out, signage, result and recommendations. 3 sections and 54 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Client: the project's customer
- Site: the site, when the form is opened for a space or a product
- Site address: the site address, from the space or the project
Visit
- ProjectShort answerFills in from the project name
- ClientShort answerFills in from the project's customer
- Site*Short answerFills in from the site, when the form is opened for a space or a product
- Site addressShort answerFills in from the site address, from the space or the project
- Service date*Date
- TimeTime
- Engineer*Short answer
- CompanyShort answer
- GuidanceWorkplace (Health, Safety and Welfare) Regulations 1992, regulation 18: a powered door or gate must have suitable and effective features to prevent it causing injury by trapping anyone, and where needed for health or safety it must be possible to open it by hand unless it opens automatically if the power fails. HSE's Approved Code of Practice (L24) gives examples: a sensitive edge or other detector that stops or reverses the door when obstructed, and a device that limits the closing force. The product standards are BS EN 16005:2023+A1:2024 for powered pedestrian doors and BS EN 12453:2017+A1:2021 for powered industrial, commercial and garage doors and gates. Use the limits and test method in the standard and the maker instructions; this form does not set its own.
Doors and gates
- Doors by entrance or areaRepeat for each entry. Each one asks:
- Entrance or area*Short answer
For example Main entrance or Service yard
- Doors in this areaRepeat for each door. Each one asks:
- Position in this area*Short answer
- Door or gate position (GPS)Short answer
Optional. Useful for gates and barriers on a large site, where the location text alone may not be enough.
- TypeChoose one
- Sliding door
- Swing door
- Revolving door
- Folding door
- Sliding gate
- Swing gate
- Barrier
- Scan the operator labelScan a label: serial number, model number
Optional. Scan the label or tag to capture its numbers.
- Activation sensors and controlsChoose one
- OK
- Defect
- Safety sensors stop or reverse the door on an obstructionChoose one
- OK
- Defect
- Closing force and speed within limitsChoose one
- OK
- Defect
- Closing force measured with a force meter?Yes or No
- Peak closing force measured (N)NumberShown when “Closing force measured with a force meter?” is Yes
- Limit you are working to (N)Number
From the standard or the manufacturer's instructions you work to for this door. Say which in the defects box.
Shown when “Closing force measured with a force meter?” is Yes - Measured force against the limitWorked out by the formShown only when the answers above make it relevant
- WarningThe measured closing force is over the limit entered. Adjust the operator, or take the door out of service until it is within the limit.Shown only when the answers above make it relevant
- Opens by hand on power failure, or opens automaticallyChoose one
- OK
- Defect
- Emergency break-out or escape functionChoose one
- OK
- Defect
- Not applicable
- Signs and markingsChoose one
- OK
- Defect
- Checks with a defectWorked out by the form
- Result*Choose one
- Safe
- Safe with recommendations
- Unsafe: taken out of service
- CheckA check has a defect, but the door is recorded as safe with no recommendations. Record the defect and the recommendation.Shown only when the answers above make it relevant
- WarningThe safety sensors do not stop or reverse the door on an obstruction, but it is not recorded as out of service. Regulation 18 needs features that stop a powered door trapping anyone: take it out of service or record why it is safe.Shown only when the answers above make it relevant
- Defects and recommendationsNotesShown only when the answers above make it relevant
- WarningUnsafe. Leave it out of service and tell the site contact in writing.Shown when “Result” is “Unsafe: taken out of service”
- Who was told it is out of service, and whenShort answerShown when “Result” is “Unsafe: taken out of service”
- PhotosPhotos
- d_f_safeWorked out by the form
- d_f_forceWorked out by the form
- This entrance or area: doors servicedWorked out by the form
- This entrance or area: safeWorked out by the form
- This entrance or area: with recommendationsWorked out by the form
- This entrance or area: taken out of serviceWorked out by the form
- This entrance or area: defects foundWorked out by the form
- This entrance or area: closing force over the limitWorked out by the form
- Defects and actionsRepeat for each action. Each one asks:
- Action needed*Notes
- PriorityChoose one
- Urgent
- High
- Medium
- Low
- OwnerShort answer
- Due dateDate
- StatusChoose one
- Open
- In progress
- Completed
- PhotosPhotos
- Doors servicedWorked out by the form
- SafeWorked out by the form
- With recommendationsWorked out by the form
- Taken out of serviceWorked out by the form
- Defects foundWorked out by the form
- Closing force over the limitWorked out by the form
Sign-off
- Next service dueDate
Set by the maintenance contract or the manufacturer instructions.
- Days to next serviceWorked out by the formShown when “Service date” is answered and “Next service due” is answered
- CheckThe next due date is before the date of this record. Check the date entered.Shown only when the answers above make it relevant
- Site contact nameShort answer
- Site contact signatureSignature
- Completed by*Short answer
- SignatureSignature
See it filled in
A completed automatic door maintenance report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Automatic door maintenance FAQs
What is checked on each door?
Activation sensors and controls, safety sensors that stop or reverse the door on an obstruction, closing force and speed and whether the force was measured, manual opening or automatic opening on power failure, emergency break-out where fitted, and signs and markings.
What if a door is unsafe?
Take it out of service and tell the site contact in writing. The form records who was told and when, and counts the doors taken out of service.
Does it cover gates?
Yes. Sliding and swing gates and barriers are included. HSE's safety notice on powered gates follows the deaths of two children trapped in gates, so the safety checks matter just as much.
Who should maintain automatic doors?
A competent engineer. For powered gates, HSE says owners should check the maintainer regularly tests the safety features, uses measuring equipment to test closing forces, and keeps a log of maintenance.
Can I scan the operator label?
Yes. Scan the operator label on the SiteSurvey app to capture its serial and model numbers.
Who uses this?
Automatic door and gate engineers, facilities managers, retailers, hospitals and schools.
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Planned maintenance visit: records seen, asset by asset tasks, water temperatures, work done and next visit.
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