Form library · Health and safety
Sharps disposal record
A record of needles and sharps found on an estate, site or premises. Record where and what was found, with photos taken without touching the sharps, then how they were disposed of, whether the area was searched and who was told. If anyone was injured, the form shows sharps injury first aid, records the medical advice and whether it was reported, and explains when RIDDOR applies. Set follow-up actions, such as lighting or patrols. Every question is listed below, and you can fill the live form in on this page.
Ready to use from the form library, and every question is yours to edit. Trial from £1, cancel any time.
Try it on your phone
Try it on this phone
Fill in the sharps disposal on your phone now
See how the sharps disposal looks on your phone
Scan the code with your phone camera. It opens the real form, no sign-up needed.
Open the live example and fill it in, just as your team would on site. No sign-up needed.
See it on this phoneEvery question is editable. Add this form to your account, then change the wording, add or remove questions and options, and make it fit your own jobs.
How should found needles be disposed of?
Do not pick needles up by hand. Hull City Council's advice is to wear thick gloves, use tweezers or tongs, not touch the point or put the cap back on, and place the sharp end first into a plastic container with a screw-top lid, sealed and kept somewhere safe until it is collected. Record where it was found and how it was disposed of. If someone is pricked, HSE says to encourage the wound to bleed, wash it with soap and running water without scrubbing, and get urgent medical advice.
Last updated . Facts checked by the SiteSurvey team on 17 October 2026 against HSE: needlestick or sharps injuries in health and social care, overview, HSE HSIS1: reporting injuries, diseases and dangerous occurrences in health and social care, Hull City Council: discarded needles and syringes and Dorset Council: medical sharps and found needles.
Try the sharps disposal form live
Answer a few questions and watch it adapt. Your answers are not saved, and any photos you add are deleted within the hour.
Open the completed example to see fictional readings, notes, photos and calculations. Choose Blank form to try entering your own answers.
Want to see one filled in? See a completed sharps disposal report (PDF), made by SiteSurvey from a fictional site visit.
Every question in the sharps disposal template
A record of needles and sharps found on site: where and what was found, how it was made safe and disposed of, any needlestick injury and the first aid and medical advice given, and follow-up actions. 4 sections and 30 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Client: the project's customer
- Site: the site, when the form is opened for a space or a product
- Site address: the site address, from the space or the project
Find
- ProjectShort answerFills in from the project name
- ClientShort answerFills in from the project's customer
- Site*Short answerFills in from the site, when the form is opened for a space or a product
- Site addressShort answerFills in from the site address, from the space or the project
- Date found*Date
- TimeTime
- Found by*Short answer
- Exact location*Short answer
- Position of the find (GPS)Short answer
Optional. Tap Mark current location on site so outdoor finds can be found again and patterns mapped.
- Number of needles or sharpsNumber
- What was found*Tick all that apply
- Needles or syringes
- Blades
- Broken glass
- Drug paraphernalia
- Clinical waste
- Photos (do not touch the sharps to take them)Photos
- CheckDo not pick sharps up by hand. Wear thick gloves and use tongs, do not touch the point or put the cap back on, and place the sharp end first into a rigid container with a secure lid, such as a sharps bin. Keep it somewhere safe until it is collected.
Disposal
- Disposed of byChoose one
- Trained staff into a sharps bin
- Council or specialist contractor
- Left cordoned for collection
- Sharps container or collection referenceShort answer
- Was the surrounding area searched for more?Yes or No
- Who was told (manager, landowner or council) and whenShort answer
Injury
- Was anyone injured by a sharp?Yes or No
- WarningSharps injury first aid (HSE): encourage the wound to bleed gently, ideally under running water, wash it with running water and plenty of soap, do not scrub or suck it, then dry it and cover it with a waterproof plaster. Get urgent medical advice, for example from occupational health or A&E, as medicines to help prevent infection are available.Shown when “Was anyone injured by a sharp?” is Yes
- Injured personShort answerShown when “Was anyone injured by a sharp?” is Yes
- Where medical advice was given and whenShort answerShown when “Was anyone injured by a sharp?” is Yes
- Was the injury reported to the employer?Yes or NoShown when “Was anyone injured by a sharp?” is Yes
- Is it reportable under RIDDOR?Yes or NoShown when “Was anyone injured by a sharp?” is Yes
- GuidanceHSE: an employee's sharps injury is reportable under RIDDOR as a dangerous occurrence if the sharp is known to be contaminated with a blood-borne virus, as a disease if a blood-borne virus is caught from it, or as an over 7-day injury. If the source cannot be traced and none of these apply, it is not reportable.Shown when “Was anyone injured by a sharp?” is Yes
Actions and sign-off
- Are further actions needed?Yes or No
- Further actionsRepeat for each action. Each one asks:Shown when “Are further actions needed?” is Yes
- What needs doing?*Notes
- PriorityChoose one
- Urgent
- High
- Medium
- Low
- Who will do it?Short answer
- Due dateDate
- StatusChoose one
- Open
- In progress
- Completed
- Inspector name*Short answer
- Position or companyShort answer
- Inspector signatureSignature
- CheckSigning records what was found on the day. It does not make unsafe equipment safe or replace a thorough examination, design check or service by a competent person.
See it filled in
A completed sharps disposal report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Sharps disposal FAQs
What if someone gets a needlestick injury?
HSE's first aid steps: encourage the wound to bleed gently under running water, wash it with plenty of soap, do not scrub or suck it, dry it and cover it with a waterproof plaster. Get urgent medical advice, for example from occupational health, as medicines to help fight infection are available, and report it to the employer.
Who should pick up the sharps?
Trained staff with tongs, gloves and a sharps bin, or the council or a specialist contractor. Report sharps on public land to the council; some councils, such as Dorset, say sharps on private land are the landowner's responsibility. If no one trained is there, cordon the area until it is collected.
Is a needlestick reportable under RIDDOR?
HSE says an employee's sharps injury is reportable if the sharp is known to be contaminated with a blood-borne virus, if a blood-borne virus is caught from it, or if the injury causes more than 7 days off work. If the source cannot be traced and none of these apply, it is not reportable.
Why keep a record?
Dated records show where sharps keep turning up, so you can fix lighting, add patrols or work with the council and police.
Can I photograph the find?
Yes, but do not touch or move the sharps to take the photo.
Who uses this?
Housing associations, caretakers, cleaning and grounds teams, councils and facilities managers.
Related
Related templates
Templates that go with the sharps disposal form
A fly-tipping report for land and estate managers: location, waste types and size, hazards, evidence, photos, council or Environment Agency reports, and clearance by a registered waste carrier with the transfer note.
A park and open space inspection: paths, benches, bins, signs, fencing and gates, trees, water features, lighting, litter and hazards, each issue with risk, photos and action.
Record an accident, injury, near miss, dangerous occurrence, ill health or damage, with people involved, witness statements, RIDDOR checks, investigation and actions.
Use this sharps disposal form with your team
Add it from the form library in one click, change any question, and every completed form becomes a branded PDF report.
Start your trial →