Form library · Housing and property
Fly-tipping report form
A record of fly-tipping found and cleared, for landowners, housing estates and facilities teams. Record the exact location and whose land it is, the types and amount of waste, any hazard and any evidence of who dumped it, with photos. Record the council or Environment Agency report, then the clearance: who cleared it, their waste carrier registration, the waste transfer note, the date, cost and after photos. Every question is listed below, and you can fill the live form in on this page.
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Who is responsible for fly-tipping on private land?
GOV.UK says that if someone has illegally dumped waste on your land, you need to decide how to deal with it and pay for someone to dispose of it properly. Report fly-tipping to the environmental health team at the local council. For large-scale dumping, hazardous waste or a risk to the environment or human health, call the Environment Agency incident hotline. Under the waste duty of care, only give the waste to someone authorised to take it, and keep the waste transfer note.
Last updated . Facts checked by the SiteSurvey team on 17 October 2026 against GOV.UK: reporting fly-tipping, large-scale dumping or other waste crimes, waste duty of care code of practice (section 34 of the Environmental Protection Act 1990) and Environment Agency: access the public register for environmental information (registered waste carriers).
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Every question in the fly-tipping report template
A fly-tipping report for land and estate managers: location, waste types and size, hazards, evidence, photos, council or Environment Agency reports, and clearance by a registered waste carrier with the transfer note. 3 sections and 26 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Client: the project's customer
- Site: the site, when the form is opened for a space or a product
- Site address: the site address, from the space or the project
What was found
- ProjectShort answerFills in from the project name
- ClientShort answerFills in from the project's customer
- Site*Short answerFills in from the site, when the form is opened for a space or a product
- Site addressShort answerFills in from the site address, from the space or the project
- Date found*Date
- TimeTime
- Found by*Short answer
- Exact location*Short answer
Tap Mark current location on site so the spot can be found again.
- LandChoose one
- Our land
- Public land or highway
- Other private land
- CheckEnvironmental Protection Act 1990, section 33, makes it an offence to deposit controlled waste without a permit. GOV.UK says if someone has illegally dumped waste on your land, you need to deal with it and pay for it to be disposed of properly. Report fly-tipping to the environmental health team at the local council.Shown when “Land” is “Our land”
- Waste*Tick all that apply
- Household bags
- Furniture or bulky items
- White goods
- Garden waste
- Construction or demolition waste
- Tyres
- Suspected asbestos
- Chemicals or drums
- Needles or clinical waste
- AmountChoose one
- Single bag
- Car boot load or less
- Small van load
- Transit van load
- Tipper lorry load
- More than a tipper load
- WarningDo not touch suspected asbestos, chemicals, drums, needles or clinical waste. Keep people away and use a specialist contractor. GOV.UK: for large-scale dumping, hazardous waste, or a risk to the environment or human health, call the Environment Agency incident hotline (England).Shown only when the answers above make it relevant
- Is there any evidence of who dumped it (letters, CCTV, witnesses)?Yes or No
- Evidence (do not go through the waste yourself)NotesShown when “Is there any evidence of who dumped it (letters, CCTV, witnesses)?” is Yes
- Photos of the waste and location*Photos
Reports
- Reported to the councilDate
- Council referenceShort answer
- Environment Agency or police referenceShort answer
Clearance
- Cleared byShort answer
- Waste carrier registration numberShort answer
- CheckEnvironmental Protection Act 1990, section 34 (duty of care) and its code of practice: check that anyone you give the waste to is authorised to take it, for example on the Environment Agency public register of waste carriers, and keep the waste transfer note for 2 years (3 years for a hazardous waste consignment note).
- Waste transfer note referenceShort answer
- Date clearedDate
- Days to clearWorked out by the formShown only when the answers above make it relevant
- CheckThe date found is after the date cleared. Check the dates.Shown only when the answers above make it relevant
- Cost to clear (£)Number
- Photos after clearancePhotos
- Completed by*Short answer
- SignatureSignature
See it filled in
A completed fly-tipping report report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Fly-tipping report FAQs
What if the waste is hazardous?
Do not touch suspected asbestos, chemicals, drums, needles or clinical waste. Keep people away and use a specialist contractor. The form shows a warning when these are recorded.
Should I look for evidence?
Note anything visible, such as letters with an address, and ask about CCTV or witnesses, but do not go through the waste yourself. Pass evidence to the council.
How do I check the waste carrier?
The waste duty of care code says to check that a carrier is authorised before you hand over the waste. In England, check the Environment Agency public register of waste carriers, then record the registration number and the waste transfer note reference.
How long should I keep the waste transfer note?
The code of practice says to keep the waste description for 2 years for non-hazardous waste, and 3 years for a hazardous waste consignment note.
Does it track how long clearance took?
Yes. The form works out the days from finding the waste to clearing it and records the cost, which helps spot hot spots and costs over time.
Who uses this?
Housing associations, estates and grounds teams, retail and business parks, farms and land managers.
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