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Fire stopping installation record
An installation record for fire stopping and penetration seals. Record the installer, the operatives and their third-party certification, the drawings and the level. Add each seal: scan its label, record the location, whether it is in a wall, floor or cavity barrier, the fire resistance, the services through it, the product and the tested detail, with before and after photos. The form counts seals complete, snags and seals outside a tested detail, and the main contractor signs. Every question is listed below, and you can fill the live form in on this page.
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What should a fire stopping installation record include?
A fire stopping record should identify every seal with a label or reference, its location, the element and its fire resistance, the services passing through, the product or system used and the tested detail it follows, with photos. The ASFP on-site guide says to make a complete record of all installations, referred to in the labelling, to apply labels for traceability, and to photograph the completed work. It also says fire stopping should ideally be installed by people working for a third-party certificated contractor.
Last updated . Facts checked by the SiteSurvey team on 17 October 2026 against ASFP on-site guide to installing fire-stopping, Approved Document B volume 1, paragraph 9.24 (fire-stopping) and Approved Document B volume 2, paragraphs 10.24 to 10.26 (fire-stopping).
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Every question in the fire stopping installation template
A fire stopping installation record: certification scheme, drawings, each penetration seal with its label, element, fire rating, services, product and tested detail, before and after photos, and sign-off. 3 sections and 55 questions. Follow-up questions and guidance appear only when an answer calls for them, so the person on site never sees the ones that do not apply.
Make it your own: every question is editable
This is a starting point, not a fixed form. Once it is in your SiteSurvey account you can reword any question, add or remove questions, sections and answer options, and add your own logo, so it fits the way your team works and the jobs you do.
Details you only enter once
Add this form to a project in SiteSurvey and it fills in what the project already knows, so nobody on site retypes it and every form on the job uses the same names. Anything filled in can still be changed.
- Project: the project name
- Client: the project's customer
- Site: the site, when the form is opened for a space or a product
- Site address: the site address, from the space or the project
Job
- ProjectShort answerFills in from the project name
- ClientShort answerFills in from the project's customer
- Site*Short answerFills in from the site, when the form is opened for a space or a product
- Site addressShort answerFills in from the site address, from the space or the project
- Date*Date
- TimeTime
- Installer*Short answer
- Operatives (names and qualification or card)Short answer
- Third-party certification schemeChoose one
- FIRAS
- LPCB
- IFC
- BM TRADA
- Other
- None
- Certificate numberShort answer
- GuidanceASFP on-site guide to installing fire-stopping: fire stopping should ideally be installed by competent persons, meaning people working for a third-party certificated contractor or whose competence a third-party scheme has checked. Make a complete record of all installations, referred to in the labelling, apply labels for traceability, and photograph the completed work.
- CheckNo third-party certification recorded. The ASFP recommends installation by a third-party certificated contractor or by people whose competence a third-party scheme has checked.Shown when “Third-party certification scheme” is “None”
- GuidanceApproved Document B (England): openings through a fire-resisting element for pipes, ducts, conduits or cables should be as few as possible, as small as practicable and fire-stopped, and joints between fire-separating elements should be fire-stopped.
- CheckThis is the installer's site record of the seals fitted. It supports the certificate of conformity issued under the contractor's third-party certification scheme (such as FIRAS, LPCB or IFC). It is not that certificate.
- Drawings or fire strategy referenceShort answer
- Levels or areas coveredShort answer
Record each level or area, with its seals, on the next page
Penetrations sealed
- Seals by level or areaRepeat for each entry. Each one asks:
- Level or area*Short answer
For example Level 2 riser or Ground floor corridor
- Seals in this areaRepeat for each entry. Each one asks:
- Label or reference number*Short answer
- Scan the seal labelScan a label: label number
Optional. Scan the label or tag to capture its numbers.
- Position in this areaShort answer
- ElementChoose one
- Wall
- Floor
- Ceiling or cavity barrier
- Fire resistanceChoose one
- 30 minutes
- 60 minutes
- 90 minutes
- 120 minutes
- Other
- Services through itTick all that apply
- Cables
- Plastic pipe
- Metal pipe
- Insulated pipe
- Ductwork
- Mixed services
- Linear gap
- Opening width (mm)Number
Before sealing, with a tape or measured from the before photo with an A4 sheet taped beside the opening. A photo measure rounds to 10 mm.
- Opening height (mm)Number
- Largest opening the tested detail allows (mm)Number
From the manufacturer's tested detail or assessment for this seal.
- Opening area (m²)Worked out by the formShown only when the answers above make it relevant
- Size against the tested detailWorked out by the formShown only when the answers above make it relevant
- Product or systemShort answer
- Tested detail or assessment referenceShort answer
- Before photoPhotos
- After photo (with label)Photos
- PhotosWorked out by the form
- Result*Choose one
- Complete
- Snag
- Outside the tested detail: needs assessment
- What is neededShort answerShown only when the answers above make it relevant
- This level or area: seals recordedWorked out by the form
- This level or area: seals completeWorked out by the form
- This level or area: seals with snagsWorked out by the form
- This level or area: seals needing assessmentWorked out by the form
- This level or area: openings larger than the tested detailWorked out by the form
- This level or area: seals missing a before or after photoWorked out by the form
- This level or area: total opening area (m²)Worked out by the form
- Seals recordedWorked out by the form
- Seals completeWorked out by the form
- Seals with snagsWorked out by the form
- Seals needing assessmentWorked out by the form
- Openings larger than the tested detailWorked out by the form
- Seals missing a before or after photoWorked out by the form
- Total opening area (m²)Worked out by the form
- CheckAn opening is larger than its tested detail allows. Mark the seal as outside the tested detail and get an assessment from the seal manufacturer, or reduce the opening, before it is closed up.Shown only when the answers above make it relevant
- CheckPhotograph each seal before it is covered up, and again once it is labelled, so the work can be checked later.
- WarningSeals outside the tested detail. At least one seal is outside its tested detail. It cannot be relied on until the seal manufacturer or a fire engineer gives an assessment. Add an action for each one below.Shown only when the answers above make it relevant
- CheckSnags are recorded. Add an action for each one below with an owner and a due date.Shown only when the answers above make it relevant
- Snags and actionsRepeat for each snag. Each one asks:
- Action needed*Notes
- PriorityChoose one
- Urgent
- High
- Medium
- Low
- OwnerShort answer
- DueDate
- StatusChoose one
- Open
- In progress
- Completed
Sign-off
- Notes for the main contractorNotes
- Main contractor or client nameShort answer
- Main contractor or client signatureSignature
- Completed by*Short answer
- SignatureSignature
See it filled in
A completed fire stopping installation report, made by SiteSurvey from a fictional site visit: every answer, the photos, the guidance that applied and the sign-off, ready to send as a PDF.
Fire stopping installation FAQs
Why photograph each seal?
The ASFP guide says photographs of the completed installation help verify the work. A photo taken before the seal is covered up shows what cannot be seen later.
What if the services do not match a tested detail?
Mark the seal as outside the tested detail and say what is needed, such as an assessment from the seal manufacturer. The form counts these so they are not missed.
Does third-party certification matter?
The ASFP recommends it, and its guide lists recognised bodies running installer schemes, including FIRAS, LPCB, IFC and BM TRADA. The form records the scheme and shows a note if there is none.
What does Approved Document B say?
In England, Approved Document B says openings through a fire-resisting element for pipes, ducts, conduits or cables should be as few as possible, as small as practicable and fire-stopped, and that proprietary tested fire-stopping systems may be used.
How does this fit with a compartmentation survey?
A fire compartmentation survey inspects existing fire stopping and finds breaches. This record is completed by the installer as the work is done.
Who uses this?
Passive fire protection and fire stopping contractors, main contractors, fire engineers and building owners.
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A fire door installation record linking door identification, approved component evidence, installation checks, measured gaps, defects and handover.
Fire risk assessment following the five steps in GOV.UK guidance: hazards, people at risk, fire precautions, emergency plan and training, findings with actions and review.
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