Visual inspection library · Equipment hire
Capture asset identity, wide condition, exposed surfaces and accessories at both handover points.
Hold to record. Keep holding while you film and speak; release to save the clip and its transcribed answer.
Four 9:16 example clips generated in Google Flow. Fictional inspection; no customer site is shown.
App-style example using Google Flow footage. The animated recording interface and gradually appearing words are scripted; no real inspection or live transcription took place.
The full visual example
Each short clip shows one point in the guided route. The footage is AI-generated and the observations are scripted examples, not findings from a real inspection.
Show the ID plate or hire label and whole item without exposing customer details.
A staged compact hire item is shown with its visible label area; real serial number is not established.
Film accessible casing, frame and wheels from a steady distance before close-ups.
Accessible outer surfaces are visible in the illustrative footage.
Show supplied handles, guards and accessories without operating or dismantling the item.
Visible fittings are illustrated; completeness and function are not proven.
Repeat the wide handover view and state what was not visible or supplied.
The staged return view documents accessible surfaces only.
Confirm the equipment ID, hire agreement and handover stage. Film a wide view before visible damage details and supplied accessories. Repeat the route on return and preserve both original records. Video records visible condition only. It cannot establish mechanical or electrical safety, hidden damage, operation, ownership of a defect or liability. Complete the equipment-specific inspection and test process required by risk assessment and manufacturer guidance.
Last updated . Facts checked on 9 October 2026 against HSE · Inspection of work equipment and HSE · Equipment and machinery FAQs.
A completed visual example
The six-page sample contains four inspection points, twelve footage stills, scripted observations and follow-up actions. The preview shows the first visual-evidence page.
Fictional sample. Footage was generated in Flow and observations are scripted; pages 3–4 contain still frames from all four clips.
Visual evidence · page 3 of 6 ↗The guided route
Confirm the equipment ID, hire agreement and handover stage. Film a wide view before visible damage details and supplied accessories. Repeat the route on return and preserve both original records.
Show the ID plate or hire label and whole item without exposing customer details.
“A staged compact hire item is shown with its visible label area; real serial number is not established.”Scripted example, not a real finding.
Film accessible casing, frame and wheels from a steady distance before close-ups.
“Accessible outer surfaces are visible in the illustrative footage.”Scripted example, not a real finding.
Show supplied handles, guards and accessories without operating or dismantling the item.
“Visible fittings are illustrated; completeness and function are not proven.”Scripted example, not a real finding.
Repeat the wide handover view and state what was not visible or supplied.
“The staged return view documents accessible surfaces only.”Scripted example, not a real finding.
How to use the record
Record the asset or site, visit stage, date and inspector. Keep each clip attached to its point and note anything inaccessible.
Say what the camera shows and where it is. Record the next action without guessing the cause or declaring a specialist result from video.
Explains risk-based inspection, when a visual check may be sufficient and evidence required when inspected equipment leaves an undertaking. HSE · Inspection of work equipment ↗
Video records visible condition only. It cannot establish mechanical or electrical safety, hidden damage, operation, ownership of a defect or liability. Complete the equipment-specific inspection and test process required by risk assessment and manufacturer guidance.
Questions, answered
No. HSE guidance requires inspection based on risk and the equipment type; video only adds visible context.
It links issue and return footage to the same equipment record and reduces attribution mistakes.
No. Compare the issue and return records, contract terms and other evidence before deciding responsibility.
Remove the item from use and follow the depot’s competent inspection and repair process.
Guidance checked 9 October 2026. The four-point route is a SiteSurvey example, not a method prescribed by these sources.
Explains risk-based inspection, when a visual check may be sufficient and evidence required when inspected equipment leaves an undertaking.
Explains hire-supplier responsibilities and the distinction between thorough examination and routine checks.
Search research: Keywords Everywhere estimated 70 UK monthly searches for “equipment damage report” when checked 9 October 2026. The phrase is broad and may reflect incident paperwork rather than software demand. Validate hire-handover search intent before indexing. This is not a traffic or conversion forecast.
SiteSurvey Walk Cam explains the product capability. The clips are AI-generated examples.